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FINANCIAL SUPPORT
SERVICES
  inancial Support Services is a service and support activity. Its function is to provide
qualitative
information, primarily financial in nature, about economic entities that is intended to be useful in
making economic and policy decisions.
RESPONSIBILITIES
This office is charged with the responsibility of developing, maintaining, and reporting the
primary
financial accounting system for the University. It must maintain internal control and accumulate
financial information which will meet the many user requirements. The office must:
- Provide reliable information about economic resources and obligations.
- Provide reliable information about changes in net resources resulting from activities.
- Provide financial information that assists in estimating the future financial potential of an
entity.
- Conduct periodic training sessions covering the University's financial accounting policies
and
procedures.
- Direct, manage, and oversee the reporting of financial activities associated with auxiliary
enterprises and service units.
- Maintain an effective accounting and financial reporting system for auxiliary enterprises
and
service units.
- Develop and maintain uniform policies and procedures to guide auxiliary enterprises and
service units.
- Maintain an effective accounting and financial reporting system for the Regents' Fund. This
includes monitoring of expenditures from these funds to ensure that they are in compliance with
donor intent.
- Provide financial analyses for the purpose of providing reliable/relevant information,
financial
and otherwise, to meet management needs. This includes identifying, researching, and
documenting financial variances.
- Oversee and coordinate the University's annual external audit, as well as periodic state
audits
and internal audits of units within the Controller's Office.
- Oversee and coordinate the management of institutional cash flows and the investment of
temporarily idle cash. The underlying investment objectives stress the avoidance of risk and
maximizing yield.
Visit the
PeopleSoft NEWS
page for the latest information about PeopleSoft including information relating to Monthly Close.
The PepopleSoft news site is updated frequently.
FSS Contact List
In order to expedite any inquiries or other requests for information you may have, the following Financial Support Services contact list is provided for your information and assistance. These individuals can be contacted at 325-3021.
| Subject |
Contact |
| Department Number Applications and Changes |
Pam Whitney |
Checks or Warrants (Lost/Destroyed, Canceled by
Statute, or Copies) |
Joy Johnson, or Merla Davis |
Payments from 1x2, 2x2, 3x2, and 1x5 accounts
($300 or under) - Non PO |
Sandra Milsap |
Payments from 1x2, 2x2, 3x2, and 1x5 accounts
(over $300) - Non PO |
Chandra Adkins or
Cheryl Patrick |
| Payments from 1x4 and 1x7 accounts |
Sandra Milsap |
| Travel Reimbursements |
Sandra Clarkson or
Merla Davis |
| Interdepartmental Transfers |
Pam Whitney or
Cheryl Patrick |
| Food and/or Beverage Certifications |
Cheryl Patrick
or
Radonna McDaniel
|
| All Payments on Purchase Orders |
Jan Neash |
| Questions Regarding Statement of Accounts |
Pam Whitney
or
Cheryl Patrick |
| Payments for Telephones, Cell Phones and Pagers |
Pam Whitney
|
| Payments to Individual Contractors |
Jan Neash or
Cheryl Patrick |
| ProCard/PaymentNet Credit Card Questions |
Kennecia Garrison or
Erin St.Denis |
| PaymentNet Air Travel/Travel Agency Transaction Reports |
Cindy Hopkins |
| 1099 Questions |
Cheryl Patrick or
Radonna McDaniel or
Sara Mercer or
Judy Maag |
| Auxiliary Enterprise/Service Unit Accounting |
Angela Redman or
Julie Forthman |
| Regents' Fund |
Suzanne Bates or
Terri Pinkston |
| Investments |
Larry Hall |
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