Regular session –
office: Jacobson Faculty Hall 206 phone: 325-6789
e-mail: firstname.lastname@example.org web site: http://www.ou.edu/admin/facsen/
The Faculty Senate was called to order by Professor Mike McInerney, Chair.
PRESENT: Baldwin, Bozorgi, Bradford, Brady, Brown, Burns, Catlin, Cintrón, Davis, Devenport, Dohrmann, Fincke, Hartel, Havlicek, Hayes-Thumann, Henderson, Houser, Huseman, C. Knapp, R. Knapp, Marcus-Mendoza, McInerney, Mendoza, Milton, Pender, Raadschelders, Rai, Ransom, Rupp-Serrano, Schramm, Sievers, Striz, Watts, Wheeler, Whitely, Wyckoff, Yuan
Provost's office representative: Mergler
TABLE OF CONTENTS
Assessment, program outcomes assessment, and student satisfaction reports
Spring 2004 schedule of Faculty Senate meetings
Presentation on OU chapter of the American Cancer Society
Senate Chair's Report:
Faculty development award
Student academic integrity statement
Faculty appointment letters
Course exchange program
Faculty length of service awards
Faculty Senate reapportionment
Faculty compensation program
Regents’ policy manual
Renewable term faculty
Research Council charge
Password sharing policy
The Faculty Senate Journal
for the regular session of
The 2002-03 assessment report, program outcomes assessment report, and student satisfaction report are available in the Faculty Senate office.
The regular meetings of the Faculty Senate for spring 2004 will be held at 3:30 p.m. in Jacobson 102 on the following Mondays: January 12, February 9, March 8, April 12, and May 3.
College Dean Lee Williams gave an overview of the programs for graduate student
support (http://research.ou.edu/graduatesupportatou.ppt). He said the
Some fellowships are discipline-specific,
such as the American Meteorological Society, DeGolyer,
and Phillips, and other fellowships are offered in individual departments. The National Science Foundation has a number
of fellowships for students in physical, social, engineering, and biological
sciences. The McNair program provides
very structured support through the final years of students’ undergraduate
program, with the goal of having them attend graduate school. The
We have two kinds of tuition
waivers: the Qualified Graduate
Assistant and the fellowship. The
Prof. Milton said he was opposed to reducing the number of hours of out-of-state tuition because his department requires students to take nine hours. If the University does not pay for those hours, his department will not get any out-of-state students. Prof. Raadschelders asked whether the increase in the number of graduate assistants referred to teaching assistants. Dean Williams said it referred to total GAs. Prof. Raadschelders pointed out that some assistants are funded out of grants. Dean Williams said we currently charge grants seven percent toward the tuition. At other universities, it ranges from not charging grants to requiring grants to pay the full cost of the waiver. Provost Mergler asked about the average or median percentage of waiver that is charged to a grant or contract. Dean Williams said his sense was that grants were paying more than they did two years ago, but he had not done a systematic survey. To some extent, we have to set our support package so we are competitive.
Prof. Watts asked whether the discretionary waiver was for students who had less than a half-time appointment. Dean Williams said it was, but it also was for students who were particularly worthy or had a need. Three years ago, the program was dropped because of budget problems. Prof. Watts asked why the University only offered full waivers now. Dean Williams said it was for financial reasons.
Prof. Striz said he was told that appointments had to be processed in November for students who begin in January. Dean Williams replied that appointing a student early assured that the tuition waiver could be applied to their Bursar account by the time classes begin.
Prof. Devenport asked whether there was any plan in the future to phase out the assessment on research grants. Dean Williams answered, “No.” The assessment should be large enough to cover the cost of tuition waivers; however, a full recovery would cripple the competitiveness of grants. Right now, the seven percent is on the low side of the average. Prof. Devenport asked, “How best do we compensate?” Dean Williams said the best way was to pay the students a higher stipend. If faculty assumed tuition would rise an average of ten percent and would write a ten percent increase for a GA into a grant, then Dean William would not have to change the percentage he charges. In many cases, the stipend on a grant is well below what the agency expects to be charged. A higher stipend means a larger base on which the university can recover costs. He urged departments to pay GRAs what the market would bear and then use that mechanism to try to improve the situation for GTAs. He said we needed to recognize that we are state-assisted and had to make the rest ourselves.
Ms. Becca Eckstein, President
of the OU chapter of the American Cancer Society, said she started the OU
chapter three years ago. The Relay for
Life is the national signature event of the society to raise money to fight
cancer. It is a 12-hour event that will
take place April 23 at on the south oval. Anyone in
the OU community can participate. People
choose 8-15 member teams, and at least one member must be walking during the
night. The event includes bands, comedians,
games, and food. Cancer survivors walk
the first lap. At about , a luminary service is held to honor cancer survivors
or victims. The past two years, OU was
the number one university-based relay in
“I would like to inform the
Senate of a potential conflict of interest that I may have regarding the
upcoming Request for Proposals on health care. My wife works for an insurance
“I have talked with Nick
Kelly and Julius Hilburn about the request for proposal. It has been discussed
with the employment benefits committee and the faculty welfare committee.
Faculty members from these groups will be involved in reviewing the proposals
when they are received. The request for proposals will be sent out on
“Last week, members of the
Faculty Welfare Committee, Nick Kelly, Julius Hilburn and other interested
parties met with representatives from Health Choice to discuss some of our
“The Faculty Welfare Committee will send out a survey requesting information on faculty experiences with Health Choice and problems with out-of-state coverage. This information will be transmitted to Health Choice so that they can improve coverage so that it better fits the needs of our faculty.
“The announcement about the
Faculty Development Award was sent to chairs and directors last week. The due
date for submission of proposals is
“The Student Congress and the Graduate Student Senate have passed the student integrity code. Academic integrity is fundamental to our mission and we commend both bodies for their efforts in improving the quality of the educational experience at OU. The executive committee talked to the Provost about implementation of the policy. We will work with the Provost and representatives of the student government to develop an implementation plan that will be easy to use. I have also volunteered to serve as a liaison to the student honor council to provide faculty input into the implementation process.
“There have been a few questions regarding appointment letters, which have not as yet been sent out. Provost Mergler said that these letters will be sent out shortly.
“The students have implemented a reciprocal course exchange program where students can swap enrollment in high demand courses. I have talked to the Provost about potential problems that may occur with this system. Her office is already monitoring this activity to make sure that the system is implemented appropriately.
“There have been some
“The Faculty Compensation Committee is drafting a memo to Provost with their recommendations for recognition for faculty length of service.
“Given the change to PeopleSoft, the easiest way for the reapportionment of the Senate will be by Faculty Time Equivalent rather than by headcount. I don’t believe that this will cause any problems, but I will ask the committee to review this to make sure. A recommendation on reapportionment will be made to the senate in the spring.
“As you may have seen in the
newspaper, President Boren made a presentation to the General Conference
Committee on Appropriations Subcommittee on Education
“The Board of Regents at
their December meeting approved several sections of the Regents’ Policy Manual.
In consultation with David Levy, I recommended that sections 1, 5, 6 and 7 be
placed on the Regents’ December agenda. Section 1 deals with
the functions of the universities under the oversight of the Board and the
functions of the Board itself. Section 5 deals with student affairs and
the university community. Section 6 deals with athletics and Section 7 deals
with fund raising and university development. The Task Force that reviewed the
Regents’ Policy Manual last year did not have any
“David Levy’s committee that
is reviewing the Regents’ Policy Manual met with the Provost before
Thanksgiving break. They have resolved the numerous questions and
“The Committee on Renewable Term Faculty met last week and will be drafting a resolution that hopefully will be brought to the Senate at our January meeting. It is likely that the resolution will recommend that renewable term faculty with rank of assistant professor, associate professor and professor be designated as regular faculty. This would allow these individuals to serve in the Senate and the appropriate university committees. I should note that the Provost has set a limit on the number of renewable term faculty on the Norman campus. This is in the Regents’ Policy manual. The limit is that the number of renewable term faculty cannot exceed 10 percent of the tenured and tenure-track faculty.”
The Research Council proposed the following changes in its charge (see 11/03 Senate Journal).
 Add a 13th faculty
member to be appointed by the Senate from the
 Add the following sentence immediately after the first sentence of the last paragraph. "If a member of the Council is nominated for a research professorship considered by the Research Council, the member must either have his/her name withdrawn from nomination or resign from the Council for the remainder of his/her term."
Hugh Benson, chair of the Research Council, said these were reasonably small
changes. The second recommendation was
what occurs in the Faculty Awards and Honors Council. The only two awards currently considered by the
Research Council are the Cross and Rinsland, but they
were not specified in case the Research Council considers additional research
professorships in the future. The other
change is to add a member in order to have input on fine arts proposals. Currently eight members are appointed by the Faculty
Senate and four are presidential appointments.
Two members each are chosen from six areas. The council thought it would be helpful to
have an additional member so nobody would lose any representation. This recommendation comes from the Research
Council, not the
Fine Arts (1 member)
and Arts: Classics, English, Fine
Arts, History, History of Science, Modern Languages, and Philosophy
Individuals recommended for Council membership should be currently active in either research, scholarship, or creative activities. If a member of the Council is nominated for a research professorship considered by the Research Council, the member must either have his/her name withdrawn from nomination or resign from the Council for the remainder of his/her term. The above representation will be review by the Council every 3 years.
The Information Technology Council (ITC) proposed the following policy on password sharing (see 11/03 Senate Journal).
value policy to falsely represent oneself as
another individual, to use the name or identity of another person without
authorization as that individual's delegated agent, or to present oneself as
the spokesperson of an organization or unit without proper authorization to do
Accounts and passwords are given to individuals for individual use and should not ordinarily be shared, except when necessary to accomplish the mission of the University. If a password has to be shared, it should be changed as soon as possible.
Observance of this policy and adherence to the rules of good practice in use of user IDs and passwords does not imply or suggest privacy in use of the information resources included in University computing systems and networks. The University policy on privacy in electronic communication is found in the Policy on Email Use at the University of Oklahoma and in the Policy on Information Systems Security. Enforcement of this policy is detailed in these documents.
Prof. Deborah Trytten, chair of the ITC subcommittee on policy, explained that last year, the ITC delayed including a password sharing policy in the acceptable use of information resources policy because the issue was so contentious. This proposal is not the council’s dream policy. Disallowing password sharing makes system administration simpler and makes it simpler for Legal Counsel to prosecute people who, for instance, break into accounts. The difficulty with completely disallowing password sharing is it requires significant training of faculty and staff, and there is no money for training. It is unreasonable to have a policy that people would essentially be breaking every day. ITC made a commitment to try to beef up the policy as training resources grow and the sophistication of faculty and staff regarding information technology (IT) security grows. Prof. Trytten explained that since we do not have a policy against sharing passwords, it is virtually impossible for Legal Counsel to prosecute someone who sends out a defamatory or threatening e-mail. ITC guidelines (attached --http://www.ou.edu/committees/itc/policy/Password_Recommendations.html) show the direction ITC would like to go, which is a more stringent process. Prof. Knapp clarified that the policy was really just the two sentences. Prof. Trytten said that was correct. Avoiding situations where people have to share passwords requires a fair amount of sophistication and IT support that does not exist right now. Legal Counsel and IT would like to have stringent requirements, but ITC did not think that was reasonable in an environment in which we do not have the resources to train faculty and staff and in which the policy would be violated by every faculty and staff member virtually every day. Prof. Huseman asked for an example of sharing a password. Prof. Trytten said deans and directors often have staff members read their e-mail and get documents from their computers. There are ways to avoid password sharing, but they require skill that is not well distributed across the university. Prof. Fran Ayres, chair of ITC, said another example was deans needing access to various research projects. If there is a misuse, such as a student logging on as somebody else in Blackboard or inappropriate use of a stolen password, at least there is a policy that says those are violations. Prof. McInerney said another situation would be if someone got on a network and erased all the data. The motion to accept the policy was approved on a voice vote.
The senate approved the following nominations of the senate committee on committees to fill a vacancy on the Research Council.
To replace Lee Krumholz (Botany & Micro.), 2003-06 term: Ralph Tanner (Botany & Micro.) [biological sciences]
Prof. Raadschelders asked why it was necessary to increase the monthly benefit deductions just when insurance premiums were taking a big jump in January. Prof. McInerney said the university was going to a system in which people paid in 9 months would pay deductions over eight months. Prof. Striz commented that it was because the system could not handle the half months. Prof. Burns pointed out that a person on a 9-month appointment but paid over 12 months would have a deduction every month for 12 months. This would only apply to a person on a 9-month appointment and paid in 9 months. Prof. McInerney said that was correct.
The meeting adjourned at The next
regular session of the Faculty Senate will be held at on
Sonya Fallgatter, Administrative Coordinator
Karen Rupp-Serrano, Secretary