Regular session –
office: Jacobson Faculty Hall 206 phone: 325-6789
e-mail: email@example.com web site: http://www.ou.edu/admin/facsen/
The Faculty Senate was called to order by Professor Aimee Franklin, Chair.
PRESENT: Ahmed, Apanasov, Asojo, Atiquzzaman, Baer, Bass, Blank, Bradshaw, Conlon, Cox-Fuenzalida, Dial, Eodice, Franklin, Gan, Grasse, Hahn, Kent, Kershen, Kimball, Lauer-Flores, Lifschitz, Mitra, Morrissey, Moses, Moxley, Muraleetharan, O’Neill, Palmer, Reeder, Russell, Sadler, J. Schmidt, Stock, Strauss, Tabb, Trafalis, Vehik, Verma, Wallach, Williams, Yi
Provost's office representative: Heiser
ISA representatives: Cook, Hough
TABLE OF CONTENTS
Digital tenure dossiers
Posting course materials to learn.ou.edu
Retirement presentation and panel discussion
Remarks by Wellness Coordinator
Remarks by Associate Provost and Integrity Council
Senate Chair's Report:
Retirement management committee
Faculty Senate Apportionment for 2010-13
2013-14 Academic Calendar
Research Council charge
Concealed Carry on Campus
Prof. Yi suggested that the
last paragraph, the ninth sentence, of the February Senate Chair’s Report should
be clarified. Prof. Franklin suggested
that the language should reflect contributions to OTRS as well as defined
contribution plans and should read, “OU pays all of the contribution to the
defined contribution plan. For some
it is retirement
contributions are up to 20 percent of their salary.” The Faculty Senate Journal for the regular
The Tribute to the Faculty will be Thursday, April 1, at 3:30 p.m. in the Sandy Bell Gallery of the Fred Jones Jr. Museum of Art.
Nominations for faculty to serve on councils, committees, and boards are due to the Faculty Senate office by March 12. Prof. Franklin suggested that individuals might want to volunteer for more than one committee because there could be a need in one area but not another.
President Boren approved the Faculty Senate’s endorsement to move to electronic tenure and promotion dossier submission and review, provided the proper security provisions and adequate central administration support are in place (see 12/09 Faculty Senate Journal). He also approved the Faculty Senate’s proposal that would require faculty to post syllabi and recommend the posting of course materials on the course management website (learn.ou.edu) or to post a link for the materials on there (see 2/10 Faculty Senate Journal). Prof. Franklin noted that the recommendation will take effect in fall 2010. IT will have instructions on learn.ou.edu that will make it simple for people to post their syllabi.
“The UOSA Election Board wants to inform all the faculty and staff of the upcoming Spring UOSA Elections (March 30-31). It is important that all of the faculty and staff do not send emails on behalf of the candidates. It is also imperative that you do not [act on behalf of a candidate] while on duty as an employee. If candidates ask to campaign in the classroom, it is up to the professor's discretion if he/she allows the campaigning. If permitted, campaigning is only allowed before or after instructional time. Under no circumstance can campaign materials be left in the classroom. Violating any of the campaign rules will directly affect the candidates themselves. Please adhere to the rules provided above to enable the student body to have a successful and fair election.” UOSA Election Board
OU is competing in RecycleMania, a national recycling competition and waste reduction initiative. Recycle your paper, plastic, aluminum, and cardboard on campus to participate. All OU faculty and staff are invited to take a quick survey March 2-4 about recycling practices and preferences for a chance to win $500 in Sooner Sense, donated by Housing and Food Services. The survey can be accessed at https://elearning.ou.edu/TakeSurvey.asp?SurveyID=3KI7o72L6om5K. See http://www.ou.edu/recyclemania for more details and for information on OU’s sustainability efforts.
Mr. Rollins distributed a handout
showing what has been accomplished and what is planned. Health screenings are scheduled for April
26-30. The program will be the same as
last year. He will send postcards
requesting people to RSVP. Appointments will
run from 8:00 a.m. to 4:30 p.m. the entire week, and they also will take
walk-ins. Screenings will be held on the
Weight Watchers at Work began in September. Over 250 employees from the three campuses participated last year. As a group, they lost 2,600 pounds or an average of 11 pounds per person. The program did so well that Weight Watchers is interested in finding out what we did that could increase participation in other organizations. The University is offering an incentive by paying half the fee. More information about the program is available at http://healthysooners.ouhsc.edu/.
The annual report for 2009 will be ready in the next two weeks and will be sent to the Faculty Senate and Staff Senate to distribute. It will include the employee assistance program utilization, the biometrics screening utilization, aggregate data on what our campus looks like as a whole, information regarding satisfaction and customer service, and the number of pounds lost. Prof. Mitra asked whether any of the data would be split into different groups. Mr. Rollins replied that some reports will be more detailed; others will just have aggregate information.
The first annual 5K Fun Run and 1K Walk will be held the first weekend in September. Employees can participate as teams or individuals. Mr. Rollins welcomes suggestions on ways to make it a larger scale event. The Health & Exercise Science Department held a 10K race on March 6, and 250 people participated. Mr. Rollins said he would like to beat that number. He could put together walking groups and running clubs to prepare for the annual event. It will be a good opportunity for people to work toward a fitness goal. Prof. Moses suggested a bicycling event. Mr. Rollins said he is considering a bike event next spring.
Mr. Rollins distributed a flyer about the Employee Assistance Program (http://www.ou.edu/admin/facsen/Happy to be me.pdf). He said with the difficult economy and possible changes with the university, he wanted people to know where they could go for help. The program is through Magellan Health Services and is available 24 hours a day/7 days a week. Faculty and staff can encourage another employee to contact the EAP. It is a free service for all university employees. They do not have to be part of the Blue Cross Blue Shield insurance, and it is in addition to what takes place at Goddard. Questions or suggestions may be sent to Mr. Rollins at firstname.lastname@example.org.
Associate Provost Greg Heiser
explained that the campus-wide integrity system has been in place and largely
untouched since the early 1980s. For the
2008-09 academic year, 225 cases went through the system; 37 cases were
contested and went to a hearing. Those
numbers have not changed much for a while.
In the late 1990s through the early 2000s, with the cohort of students
who had Internet access through their high school years, we started to experience
an upswing, peaking in 2004 with approximately 400 cases. Following some changes in the system, we went
back to around 200 cases, with 20 going to a hearing. For 2008-09, there was a noticeable uptick in
the number of contested cases. So far for
2009-10, 132 cases have been filed. Mr. Heiser
said his other title is director of Academic Integrity Systems. He introduced assistant director Breea Bacon,
as well as Elizabeth Miracle and Zekiel Johnson, from the Integrity Council, a
student group that assists the provost with academic integrity issues. He noted that the Integrity Council had changed
its name from Honor Council because it was getting confused with the Honors
Council of the
In terms of numbers, OU has about 20,000 students on the Norman campus, about 200 cases of academic misconduct annually, and about 20 contested cases that go to a hearing. Mr. Heiser said we should focus on fairness, transparency, and clarity at each of those levels. For the cases that go to a hearing, we need a system that is fair and clear and that gives no particular group of students any kind of advantage. It is easy for people to focus on the hearing issue. Most faculty members do not file charges unless the evidence is quite clear, and in most cases the students take responsibility for their actions. Many times, students may be unclear about the rules of plagiarism. Most students think of themselves as people with integrity. We could do more to get the word out that integrity really matters. The message has a lot more resonance when it comes from students primarily.
Ms. Miracle, vice chair of the
Integrity Council, said she runs the membership drive. She asked the faculty to encourage students
to apply for the council. She also
handles the day-to-day work within the council and facilitates the peer education. Mr. Heiser said a program was started this
semester called DYUI – Do You Understand Integrity – for students who are found
guilty of academic misconduct. Ms. Bacon
said the program was modeled after a program at the University of California-San
Diego. It is a five-class seminar that
explores the deeper concepts of academic integrity. The first class is on plagiarism. The remaining classes include defining
academic culture, reenacting an academic misconduct hearing, and doing case
studies. They are putting together a
program, “What I wish I would have done before coming to OU,” to present at
Mr. Heiser pointed out that students often assume they already know about integrity. What they learn as undergraduates will form the basis for them to learn about professional integrity codes if they go to graduate school. Graduate College Dean Lee Williams has been working on research ethics. Mr. Heiser believes we need something like that at the undergraduate level. Ms. Miracle added that she serves as a student member of the hearing boards and, along the faculty on the board, decides whether misconduct has occurred and what the sanctions will be. Mr. Heiser said it is crucial to get the word out about integrity. In the past, the council has had events such as integrity week, where they challenge students about what they know. It can engage students if they think of themselves as someone who might be called on to be a judge and to have policy ideas on what the university ought to be doing in this area.
Mr. Heiser said he had some concerns about where the system is going. Partially as a result of social forces and market pressures, students might not be aware that certain things count as academic misconduct, for example, signing a classmate as present, working together and turning in substantially the same paper, and copying from Wikipedia or the textbook. The system is extremely adversarial; it tends to pit faculty against students and vice versa and has faculty taking the role of prosecutor. Students and faculty are confused as to whom they are supposed to talk. Mr. Heiser showed a diagram of our current system compared to what the students would like to propose. The student proposal appears to be simpler. It begins when the instructor files a charge when he or she believes there has been misconduct. The student goes to the Student Conduct Office (formerly Campus Judicial Coordinator) and may then go to UOSA general counsel for help with his or her case. The Academic Misconduct Board will hear the case, and a recommendation will be made to the college(s) and to the Provost. Our current system is complex. The proposed system would allow anyone to report misconduct through the Integrity Council. Mr. Johnson added that the Integrity Council is having discussions with UOSA general counsel and with the UOSA director of academics on how to formalize the new process to make it simpler for students to understand. Ms. Miracle commented that she, along with Mr. Johnson and Ms. Bacon, went to an academic integrity conference in October and got to see how the systems at other schools work. It started a dialog on how to improve our system. Mr. Heiser said he would like a sense of whether the faculty thinks this is a reasonable direction.
Prof. Palmer noted that a lot of faculty members are hesitant to turn students in because of our current system. With a more streamlined system, the number of cases may go up. Mr. Johnson said the council is trying to create a culture of integrity on campus, which involves educating students as well as making it easier for faculty file charges and for students to go through the charges. Hopefully, programs like DYUI will educate the student body.
Prof. Kershen mentioned that after Prof. Franklin talked about the Turnitin program last fall, he made it mandatory for submissions to a journal he runs. Very few reports came back with any problems, but there was one significant case. The Law school has a strong integrity system, and the incident was dealt with in an appropriate manner. When faculty members find something significant, they have to be willing to fail a student on a paper or the course. It has to have a consequence.
Prof. Tim Ragan, retired faculty in Educational Psychology, passed away March 7. His funeral will be on March 11.
Boomer Sooner textbooks has offered an inducement to instructors if they will require their students to purchase certain textbooks or instructional material. The provost reminds instructors that they cannot compel students to buy books at a certain place, and faculty should not get any remuneration in helping them in that decision.
The Provost’s Advisory Committee on Women’s Issues and OU ADVANCE, which is an NSF-funded grant project, are having a presentation on April 1 at 1:30 called, “Are Women Faculty Just Worrywarts?: Accounting for Gender Differences in Self-Reported Stress.” Everyone is invited to attend.
State legislators signed a
budget bill that addresses the current fiscal year. For 2010, higher education will take an
overall 3.5 percent cut. Legislators
were able to achieve this by borrowing from the state Rainy Day fund as well as
using federal stimulus dollars. Other
state agencies are experiencing larger cuts, perhaps 10 percent or larger. Although legislators tried to protect
education, the outlook still looks bleak for FY11. Revenues are down about 30 percent from the
estimate. They agreed to take $223
million from the Rainy Day fund and use that to start the budget process next
year. They still report a $1.2 billion
deficit that they have to close next year.
Lately, the state has been getting more revenue from oil and gas than
projected. The Faculty Senate
President Boren agreed to add a faculty representative as well as a staff representative to the retirement management committee. Prof. Muraleetharan will represent the Faculty Senate. This committee is discussing the third-party vendor and the financial options for our defined contribution plan
RECOMMENDED APPORTIONMENT OF THE FACULTY SENATE FOR 2010-13
The apportionment of the Faculty Senate recommended by
the committee (attached)
was introduced in February. The
Prof. Muraleetharan commented that it might be simpler to increase the total number of senators by one or two seats. Prof. Franklin responded that such a floor amendment could be proposed after the first three amendments were discussed.
Prof. Trafalis, representing
Prof. Palmer introduced amendment
2. Answering procedural questions, Prof.
Franklin said if this amendment was approved, it would strike the original
language as well as amendment 1. After
the senate votes on the amendments, the original proposal as amended would be
voted on. Prof. Adams said the goal was
to ensure that all faculty had a voice and representation. Non-senators potentially cannot speak at the meeting. It was not the intent to eliminate
representation for other areas. The
Liberal Studies faculty actually endorses amendment 3 because it provides
equitable representation for all colleges.
Some colleges are just beginning to add faculty and thus have small
numbers, but they would still like to have a voice. Prof. Franklin summarized that the primary
change is Liberal Studies and Aviation would each have a seat with amendment 2. Prof. Muraleetharan asked about the meaning
of “one seat to each degree-recommending division that has faculty appointed to
that division.” Prof. Adams explained
that Liberal Studies is a degree-granting college but was put in a pool because
of the small number of faculty. Prof.
Franklin said they were put in a pool of 18.8 faculty, including the
Prof. Franklin said Amendment
3 was a technical change to Amendment 2, so it should be withdrawn unless
someone wanted to bring it forward. No
further amendments were made from the floor.
The original proposal, as modified by Amendment 1, which added an ex
officio member for the
Prof. Franklin reminded the
senate that a resolution (attached) was
introduced last month. Prof. Bass asked
about the percentage of faculty and staff who smoke on campus. She said she was worried that a smoke-free
policy would infringe on a person’s rights.
An individual’s break should be his or hers and he or she should be able
to smoke. People are aware that they
should not smoke. Prof. Moses said the
resolution was written to give the administration flexibility in implementing
the policy. It would not exclude
designated smoking areas in certain locations.
Prof. Palmer asked whether the resolution would allow people to smoke in
their cars. Prof. Franklin said it would
be up to the administration to enforce the resolution. She said she had heard that people at the HSC
had a van that drove smokers around. The
motivation was not to tell people they should not smoke; it was to take into
consideration the impact of second-hand smoke and the financial impacts of
smoking on employees. Prof. Verma noted
additional health benefits would be. Prof. Moses replied that the National Institutes of Health say heart attacks go down by an average of 17 percent in one year, the largest reductions being in non smokers. Prof. Baer said the current policy is that all buildings are smoke free, and smokers must be at least 25 feet from an entrance. Prof. Moses said the current policy is not working well. Prof. Palmer added that it is not being enforced. The resolution was approved by a voice vote, with six opposed and two abstentions.
Prof. Franklin said the Faculty Senate Executive Committee recommended that the academic calendar for 2013-14 be affirmed (attached). The fall semester would start August 19 and end December 13, and the spring semester would start four weeks later on January 13 and end on May 9. At some point, because of leap year, we have to reset and shift a week. Prof. Gan asked if the difference was just one day – from August 20 to August 19. Prof. Franklin said that was correct. The Faculty Senate approved the 2013-14 calendar on a voice vote.
Prof. Franklin explained that the main change proposed
in the Research Council charge would accommodate interdisciplinary areas (attached). The Research Council has two faculty members
in each of six areas and one in Fine Arts.
A faculty member in an interdisciplinary area, such as
Prof. Franklin said the
The meeting adjourned at 5:15
p.m. The next regular session of the
Faculty Senate will be held at 3:30 p.m. on Monday,
Sonya Fallgatter, Administrative Coordinator
Amy Bradshaw, Faculty Secretary