REVISIONS IN NEPOTISM
POLICY
Except as prohibited by the laws of the State of
Oklahoma, relationship by consanguinity (blood) or by
affinity (marriage) shall not, in itself, be a bar to appointment,
employment, or advancement by at the University of Oklahoma nor
(or, in the case of faculty members), to eligibility
for tenure of persons so related.
The
University recognizes, however, that there is an inherent conflict of interest
when an employee makes hiring, promotion, or salary decisions about a family member,
although there may be extremely rare circumstances when the potential benefit
to the University in having an employee supervise a family member outweighs the
potential harm.
But Therefore, no two persons who are related by affinity or
consanguinity or affinity within the third
degree shall be given positions in which either one is directly
responsible for making recommendations regarding employment, promotion, salary, or tenure for the other; nor shall
either of two persons so related who hold positions in the same budgetary unit
be appointed (or, as in the case of members of Committee A of an academic
unit, elected) to an executive or administrative position in that unit or
to a position involving administrative responsibility over it, as long as the
other person remains in the unit, without first receiving the written
approval of a waiver that has been recommended by the Senior
Vice President and Provost, or the appropriate vice president, and
the President and approved by the Board of Regents. In recommending the waiver,
the Senior Vice President and Provost or the appropriate vice president must
make a written statement of the facts that have led him/her to conclude that
the benefit to the University in granting the waiver outweighs the potential
harm. In
the event a waiver is granted, performance evaluations and recommendations for
compensation and promotion will be made by one not related to the individual
being evaluated. In addition, the Senior Vice
President and Provost or the appropriate vice president must propose in writing
a means by which a qualified, objective person, unrelated to the employee at
issue, shall make performance evaluations and recommendations for compensation,
promotion, and awards for that employee and state in writing how that means
will avoid the conflict of interest.
The statement and proposal for supervision shall be made part of the
Regents agenda item. Further, a salary increase above the increase granted to
all University employees in similar positions will not be granted to an
employee who has been granted a waiver under this policy unless it has been
approved by the applicable Provost and Senior Vice President or appropriate
vice president and the President of the University. In the case where this policy is made applicable by a related
party being elected to Committee A of an academic unit, approval of the Board
of Regents is not required; however, all other provisions of this policy will
continue to apply.
It is the responsibility of the head of the budget unit
to seek a waiver before offering employment to any person whose employment
without a waiver would violate this policy, and the willful failure to follow
this policy may result in disciplinary action against the head of the budget
unit. Notwithstanding any other
provision of this policy, a conditional hire, prior to approval of the Board of
Regents, may be made pursuant to this policy if deemed necessary for legitimate
academic or business reasons if justified in writing by the appropriate vice
president. At the next regular meeting
of the Board of Regents, the written justification and the conditional hire
will be considered by the Board of Regents.
The Board of Regents will be notified at the next
meeting of any waivers.
Relatives that are within the third degree of
relationship to an employee by blood or marriage are as follows consanguinity
or affinity include the following: spouse; parent; parent of spouse;
grandparent; grandparent of spouse; great-grandparent; great
grandparent of spouse; parent, grandparent or great-grandparent of
spouse; uncle or aunt; uncle or aunt of spouse; brother or sister; brother
or sister of spouse; brother-in-law or sister-in-law; niece or nephew;
spouse of niece or nephew; son or daughter; son-in-law or daughter-in-law;
grandson or granddaughter or their spouse; grandson or granddaughter’s
spouse; and great grandson or
great granddaughter or their spouse and great
grandson’s or great granddaughter’s spouse. For purposes of this policy, step and half
relatives are considered to be related by affinity.