Departmental Deposit Slips

OU Form 1126-B is required for all departmental deposits. It should be completed in the following manner:

1. Envelope # - optional - this is for the department to place any internal designation for the deposit. If the department wants this number to appear in the description column on the monthly statement, it must also be referenced in the description on the deposit slip.
2. Date - the date the deposit is prepared and forwarded to the Bursar.
3. Fin Acct Deposit Slip - leave blank.
4. Name of Account Sponsor - name of the current sponsor.
5. Department - department name.
6. PeopleSoft department - number into which this line item amount is to be credited.
7. Amount - amount of deposit to be placed in the identified account number.
8. State Source - to be completed by the originating department.
9. State Sub-Source - leave blank.
10. PeopleSoft Account.
11. Description - optional - the department may place any descriptive term to aid internal identification, as this will appear on the monthly reports.
12. Cash $ - total dollar value of all currency and coin. Please include a tape for the cash portion of the deposit.
13. Checks $ - total dollar value of all checks. Please include a separate tape for chec checks portion of the deposit.
14. Total $ - total dollar value of deposit.

Deposit Transmittal Envelopes

After the daily deposit or deposits have been completed, the deposit must be brought to the Office of the Bursar for processing in person. Deposits must be placed in a sealed deposit transmittal envelope. The envelopes are available from the University Printing Services and are available in two sizes: OU 557-169 - 9" x 12" and OU 500-169-9-B - 9" x 4". The deposit transmittal envelope must have the following information:

1. Department - name of department preparing the deposit.
2. PeopleSoft Dept # - account into which the deposit is to be credited. If multiple accounts or deposits are contained, write 'various' in this area.
3. Date - date the envelope is prepared.
4. Cash - total dollar value of currency and coin contained within the envelope.
5. Checks - total dollar value of checks within the envelope.
6. Total - total of 4 and 5.
7. Departmental Envelope no. - optional line to be used if the department has need.
8. Description - description of deposit
9. Signature - signature of the person preparing the deposit, certifying the deposit was prepared and made in accordance with State policy and University procedure as outlined in this section.
10. Checkboxes - if the deposit does not comply with the policy and procedure described herein, a letter outlining the reason(s) for non-compliance must be enclosed.

Copyright © 2003 The Board of Regents of the University of Oklahoma Last Modified 5/1/03 Office of the Bursar 1000 Asp Ave, 105 Buchanan Hall Norman, Oklahoma 73019 Disclaimer | Copyright