Procedures for Handling Incompletes

For sufficiently extenuating circumstances a student may receive a grade of "I" and receive an extension to complete. To receive a grade of "I" the student must satisfactorily complete a minimum of one-half of the course work, have a legitimate reason for not being able to complete the work during the normal time frame, request from the instructor a desire to receive an Incomplete grade via submitting a request for an ‘I’ and a plan to the instructor about how and when the work will be completed. If the student receives a grade of "I," the instructor will indicate to the student, and to the Office of Academic Records via the official OU grade sheet, what must be done to complete the course and set a time limit appropriate to the circumstances, however, the time allowed may not exceed one calendar year. If the course has an associated web site and the web site has changed before the student starts work on the Incomplete, the student will contact the faculty member and the faculty member will develop comparable assignments based on the current web site. If books have changed in the course, the faculty member should be willing to develop assignments based on the books that the student has so the student will not have to buy new books. If by the end of the year, no change in grade has been submitted, the grade of "I" will become permanent on the student's record. If the student wants to re-enroll in the course they may, and they will need to pay full tuition and fees for the enrollment. History tells us that the longer an Incomplete goes unfinished the less likely it will ever be completed at all. The College recommends that the student remedy their incomplete grade before the start of the next semester.

If you have submitted no work, or less than half of the course assignments, you should not expect to receive a grade of "I." You will receive either an "AW" or a failing grade.

Students will make arrangements with the instructor to complete coursework. Work submitted within four weeks of the final course date will be accepted without negative consequences to the grade; work submitted to remove the “I” after four weeks will have consequences to be determined by the professor. Grades of “I” must be completed within one academic year.

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