Information Technology Council
April 26, 2004
3:00 p.m.

Attendance: Fran Ayres, Robert Kelly,  Dan Hough, Burr Millsap, Tom Ray, Deborah Trytten, Jim Gardner and Hunter Crowther-Heyck.

The minutes of the meetings of Feb. 16 were reviewed.  Deborah Trytten made a motion to approve the minutes subject to some editorial corrections. The motion was seconded by Jim Gardner.  The minutes of March 29 were reviewed and corrections suggested.  Deborah Trytten moved that the minutes of March 29 be approved and Dan Hough seconded the motion. The corrected minutes of both Feb. 16 and March 29 were approved.

Deborah Trytten distributed information on current web policies and asked that the committee review this for discussion at  the first fall meeting. She also offered another change in the “University Email notifications” policy. The committee voted to approve the most recent revision of the policy (attached).

Dan Hough discussed the OUMM disclaimer as it is currently being implemented. No action was taken.

The issue of PHP was brought up. Discussion revolved around the cost of alternatives to PHP and it was agreed that the Classroom and Teaching needs subcommittee should look into this issue as it has come up several times during the year. It was also agreed that we should request that a permanent high-level member of the IT staff should be appointed to the ITC who will serve as liaison between the ITC and IT next year.

The meeting adjourned shortly after 4:00 p.m.

University Email Notifications

In order to assure timely and efficient communication, the University establishes email as an acceptable means of official communication.

All University students, faculty, and staff  willstaff will be assigned an official University email account. Official University communications will be sent to this account. Email sent to this account is expected to be read in a timely fashion, except in circumstances where access to email is impracticable..

Faculty and staff may assume that a student’s official University email is a valid mechanism for communicating with that student. Faculty who rely upon electronic communication with or between students in their classes will specify their requirements in the course syllabus.

Disclaimer: Account holders who choose to have email forwarded to another email address do so at their own risk.  An account holder’s failure to receive or read, in a timely manner, official University communications sent to an official email account does not absolve the account holder from knowing and complying with the content of the official communication.