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The University of Oklahoma




Budget Revisions Monthly Deadline


September 24


October 27


















OU Budget Revisions


Any funding transfer between positions, accounts, and departments requires a budget revision form or submission of a revision via the budget system.  Please see instructions to the right for further information and a copy of a hard copy budget revision. 

If you are a Norman Campus employee and have had access granted to the Oracle budget system, you can go directly there.

1)      All revisions for departments within the central (01000/03000)

          funds must balance and should be entered on the budget

          system. Permanent revisions for all funds can be entered

          throughout the fiscal year.

2)     Temporary (current-year) revisions for all other departments not

         funded centrally should be submitted and routed on paper.

         Please note:

         a)      An increase or decrease of estimated income must have

                   a corresponding increase or decrease to an E&G expense

                   department 1X27XXXXX.

         b)     To transfer funds from 1X4-7XXX or 1X7-XXXX depts:

                   a corresponding increase in an E&G department must be

                   reflected in the current-year section; indicate the amount of

                   funding and the department to be reduced; and an increase

                   must be made to the 191-850000 department.

        c)       For increases or decreases related to OU Foundation

                   funds, the paper copy of the budget revision form offers an

                   area to enter the foundation account number, the E&G

                   department affected, as well as position and employee



3)     Denial of an on-line revision or return of a paper copy can be due to

         several reasons:


         a)      No fringe benefit entry to accompany changes in personnel


         b)      For non-central funds, lack of cash to support budget transfer;

         c)      Attempt to transfer central or hard-money funds to soft money




Approval Process and Flow

The approval process for budget revisions follows two routes depending on its status as a temporary or permanent transaction.  Please note that Level 1 (sponsor) is controlled by the department through FAMS.

1. Sponsor1. Sponsor
2. Dean/Director2. Dean/Director
3. Vice president3. Vice president
4. N/A4. N/A
5. N/A5. N/A
6. Fin Svcs (if applicable)6. N/A
7. Budget Office7. Budget Office