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The University of Oklahoma
BUDGET OFFICE
THE UNIVERSITY OF OKLAHOMA

 

 

 

Budget Revisions Monthly Deadline

 

April 25

 

May 16

Budget revisions supported by OU Foundation funds should be approved by the Foundation and submitted to the Provost's Office.

 

May 23

Normal monthly deadline.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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OU Budget Revisions

Overview

Any funding transfer between positions, accounts, and departments requires a budget revision form or submission of a revision via the budget system.  Please see instructions to the right for further information and a copy of a hard copy budget revision. 


If you are a Norman Campus employee and have had access granted to the Oracle budget system, you can go directly there.

1)      All revisions for departments within the central (01000/03000)

          funds must balance and should be entered on the budget

          system. Permanent revisions for all funds can be entered

          throughout the fiscal year.

2)     Temporary (current-year) revisions for all other departments not

         funded centrally should be submitted and routed on paper.

         Please note:

         a)      An increase or decrease of estimated income must have

                   a corresponding increase or decrease to an E&G expense

                   department 1X27XXXXX.

         b)     To transfer funds from 1X4-7XXX or 1X7-XXXX depts:

                   a corresponding increase in an E&G department must be

                   reflected in the current-year section; indicate the amount of

                   funding and the department to be reduced; and an increase

                   must be made to the 191-850000 department.

        c)       For increases or decreases related to OU Foundation

                   funds, the paper copy of the budget revision form offers an

                   area to enter the foundation account number, the E&G

                   department affected, as well as position and employee

                   information.

 

3)     Denial of an on-line revision or return of a paper copy can be due to

         several reasons:

 

         a)      No fringe benefit entry to accompany changes in personnel

                   lines;

         b)      For non-central funds, lack of cash to support budget transfer;

         c)      Attempt to transfer central or hard-money funds to soft money

                   departments.

 

 

Approval Process and Flow

The approval process for budget revisions follows two routes depending on its status as a temporary or permanent transaction.  Please note that Level 1 (sponsor) is controlled by the department through FAMS.

TemporaryPermanent
1. Sponsor1. Sponsor
2. Dean/Director2. Dean/Director
3. Vice president3. Vice president
4. N/A4. N/A
5. N/A5. N/A
6. Fin Svcs (if applicable)6. N/A
7. Budget Office7. Budget Office