01000/03000 (central) fund budget revisions are entered on the budget system and must balance before submission. Departments should submit paper revisions for temporary changes to all other fund types.
Budget revision instructions begin on page 2.
OU Budget Revisions
Any funding transfer between positions, accounts, and departments requires a budget revision form or submission of a revision via the budget system. Please see instructions to the right for further information and a copy of a hard copy budget revision.
If you are a Norman Campus employee and have had access granted to the Oracle budget system, you can go directly there.
1) All revisions for departments within the central (01000/03000)
funds must balance and should be entered on the budget
system. Permanent revisions for all funds can be entered
throughout the fiscal year.
2) Temporary (current-year) revisions for all other departments not
funded centrally should be submitted and routed on paper.
a) An increase or decrease of estimated income must have
a corresponding increase or decrease to an E&G expense
b) To transfer funds from 1X4-7XXX or 1X7-XXXX depts:
a corresponding increase in an E&G department must be
reflected in the current-year section; indicate the amount of
funding and the department to be reduced; and an increase
must be made to the 191-850000 department.
c) For increases or decreases related to OU Foundation
funds, the paper copy of the budget revision form offers an
area to enter the foundation account number, the E&G
department affected, as well as position and employee
3) Denial of an on-line revision or return of a paper copy can be due to
a) No fringe benefit entry to accompany changes in personnel lines;
b) For non-central funds, lack of cash to support budget transfer;
c) Attempt to transfer central or hard-money funds to soft money
Approval Process and Flow
The approval process for budget revisions follows two routes depending on its status as a temporary or permanent transaction. Please note that Level 1 (sponsor) is controlled by the department through FAMS.
|1. Sponsor||1. Sponsor|
|2. Dean/Director||2. Dean/Director|
|3. Vice president||3. Vice president|
|4. N/A||4. N/A|
|5. N/A||5. N/A|
|6. Fin Svcs (if applicable)||6. N/A|
|7. Budget Office||7. Budget Office|