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Reporting Responsibilities

Who Is a Mandated Reporter of What?

Everyone has a role to play in the prevention of violence and abuse, and while no one can do everything, everyone can do something….

There are applicable state and federal laws mandating different employees report different things.  They are as follows:

 

Child Abuse and Neglect
According to Oklahoma state law, every individual is required to report any reasonable suspicion of child abuse and/or neglect (sexual or otherwise) directly to DHS and/or local law enforcement.  Reporting to DHS is confidential (1-800-522-3511).  Minors are considered individuals under the age of 18.  Additionally, if the incident occurs on campus, please contact OUPD, HSCPD or Tulsa PD immediately and/or local law enforcement.  If the matter involves sexual harassment or misconduct, please contact our office at 405-325-2215.  Even if you are not considered a mandatory reporter below, there are no exceptions to this mandatory reporting requirement for minors.

 

The Clery Act
The Clery Act imposes a duty to report incidents of murder/non-negligent manslaughter, negligent manslaughter, sex offenses (forcible and non-forcible), robbery, aggravated assault, burglary, motor vehicle theft, arson, liquor law violations, drug abuse violations and weapons (illegally carrying and possessing), dating violence, stalking, hate crimes which occur on campus, in or on non-campus buildings or property owned or controlled by our institution, and public property within or immediately adjacent to our campus.   You must report this as a statistic to Norman campus police at: (405) 325-2864 or for HSC matters: (405) 271-4300, or for Tulsa matters: at (918) 660-3900.

The duty is imposed upon all “campus security authorities.” "Campus security authorities” is defined broadly to include all officials or employees who have significant responsibility for student and campus activities (e.g. coaches, RAs, student affairs administrators, housing/residential life, faculty with significant advisory responsibilities over students such as advising student organizations).  Counselors, health service providers and clergy are voluntary reporters under the Clery Act.  You should report the incident as soon as you know about it.

 

Title VII
Where those incidents occur on University property or are committed by University-affiliated individuals, all supervisory employees, including faculty with supervisory responsibilities, have an obligation to report claims of sexual harassment, gender-based discrimination, or sexual orientation discrimination to the University’s Equal Opportunity Officer: Bobby Mason at: (405) 325-3546, bjm@ou.edu; or the HSC Associate Equal Opportunity Officer:  Bobby Mason, (405) 271-2110, bobby-mason@ouhsc.edu.

 

Title IX
Where violations of the Sexual Misconduct, Harassment and Discrimination Policy are alleged, most all University employees, deans, chairs, staff, and those faculty members with supervisory or advisory duties over students or administration, have a duty to report claims of sexual harassment, gender discrimination, gender-based misconduct and sexual assault to the Sexual Misconduct Officer: Kathleen Smith (405) 325-2215, smo@ou.edu, or to the Interim Title IX Officer, Bobby Mason at (405) 325-3549, bjm@ou.edu, or any one of the respective campuses' Associate Title IX Coordinators: Bobby Mason (405) 325-3546, bjm@ou.edu; Kate Stanton (405) 271-2416, kate-stanton@ouhsc.edu;  or Josh Davis (918) 660-3107, jmdavis@ou.edu.  Where faculty members solely provide instructional or research services with no student supervisory or administrative duties, they are not considered mandatory reporters for sexual misconduct reported by students under Title IX.  However, they are encouraged to report these instances as well. 

When you report, you may be able to initially withhold personally identifiable information (the name of the victim, the name of the accused, other identifying information) in cases where the victim is hesitant to come forward with a formal complaint.  Subsequently, you may be asked to provide additional information if it is determined that the campus community is at risk without investigating the report.

Confidential reporters include: The OU Advocates [Norman/HSC: (405) 615-0013  answered 24/7; and Tulsa:  (918) 660-3163, After Hours:  (918) 743-5763], counselors, clergy, attorneys, or physicians engaged in such capacity with the reporter, and the University Ombudsperson, Gloria White, (405) 325-3297.  

If someone begins to tell you about a sexual misconduct, you should advise them something like:

“I need to tell you that I am considered a mandated reporter. I must inform the University an assault has occurred.  If you do not want details of what occurred reported or are not interested in making a complaint at this time, you have the right to maintain your privacy.  I will only report what you confide in me.”

You should never discourage someone from reporting to you or to others, including law enforcement.

For more information or questions about your reporting, contact Bobby Mason or Kathleen Smith at (405) 325-2215.