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OU Department of Web Communications

CMS Training

Authors can receive CQ training through video tutorials, scheduled in-person training, and via weekly office hours. Open office hours are held every Wednesday from 2:30-5pm in the Web Communications offices in Campus Corner for questions, training, and any other hands-on assistance in the CMS. Follow @ouwebcomm on Twitter for up-to-date cancellations or changes to weekly office hours.

CQ5 Training Videos (37:11)  

Chapter 1 (3:29)

Getting started, Create a page, Open a page

Chapter 2 (1:29)

Sidebar, Sidekick 

Chapter 3 (1:27)

Page properties, Editing a page

Chapter 4 (2:50)

OU text component, Edit content, Delete content 

Chapter 5 (5:45)

OU image component, OU text/image component, Move content

Chapter 6 (2:03)


Chapter 7 (1:51)

Activate a page, Send a page through workflow

Chapter 8 (1:44)



Chapter 9 (3:42)

Add links to navigation, Reorder pages

Chapter 11 (2:09)

Reference component

Chapter 12 (1:06)

Column control

Chapter 13 (3:51)

Digital asset manager

Advanced - Add Anchors

Add anchors to text and link to that anchor.

Photo Gallery Component

Photo Gallery Component Ch. 1

Photo Gallery Component Ch. 2

Adding/Removing Authors

If you're in the "Owner" group for your site, you can add additional users to the CMS.

  1. Log in to
  2. Click "Options" on the top right then click "See all options"
  3. Click "Groups" on the left side
  4. On the right side of this page, find "Public Groups I Own" and double-click the group to which you want to add users.
  5. Expand the "Membership" section and click the plus sign to add members. You'll just search for them like you do for an email address. Save and you are good. Just make sure you add them to Membership, NOT Ownership. Owners manage the permissions. Members have access to CQ.
  6. You can also remove members and owners.

Owners and Editors (i.e. Group name, ex. Webcomm Owner) have permission to edit and activate. Contributors  (i.e. Group name, ex. Webcomm Contributor) cannot activate.

If you plan to work on CQ from home or while traveling, Web Communications requires authors to login to the campus VPN first for security. To set up the VPN on your computer, please follow IT's instructions. Note: You will only be able to test the VPN off the campus network.  

Optimize/Save Images for Web

Images should not be uploaded directly from a camera to a site. They must be resized and saved for the Web. View a helpful post on the WebComm blog about an easy way to save your images for the web.

A good rule of thumb is any image under 1 MB or between 800px by 800px with the exception of specific image size requirements is already web friendly.

Search Engine Optimization (SEO)

When building pages and content in your website, consider what the most important keywords and terms are for your content and what people might use to search and find it. Once you come up with these terms, make sure they are included in your page headings. Your H1 (which should only include one per page) should be your main title followed by a breakdown of H2 and H3 heading depending on content. For example:

H1: Application Process for College of Blank

H2: Undergraduate Application

H3: Undergraduate Requirements

H2: Graduate Application

H3: Graduate Requirements


Integrate 5-10 different keywords into the page content whenever possible while still maintaining readable and concise pages. You should aim for integrating at least 2 keywords into the body of each page, but writing well should be the first priority – keywords second.

Incorporate terms you avoid. Ex: prospective students might search for “dorms,” but we might want them to say “residence halls.” Consider adding testimonials with the word “dorm” or dedicate a page to discuss why we don't refer to them as  “dorms.”