PS NEWS ARCHIVE

September departmental statements are final as of October 1, 9:35 AM.

Please log into the Financials system at http://fin.ou.edu/ to print the statements you need to use for your reconciliations.

The navigation path for the reports is as follows: General Ledger>OU GL Reports. Remember to enter fiscal year 2010 and period 3 to get September 2009 statements. If you want a detail listing of all transactions, click on the box next to "Show Detail".

If you have any questions about your statements, please send an email to fss@ou.edu or call Financial Support Services at 325-3021.

August departmental statements are final as of September 1, 9:50 AM.

Please log into the Financials system at http://fin.ou.edu/ to print the statements you need to use for your reconciliations.

The navigation path for the reports is as follows: General Ledger>OU GL Reports. Remember to enter fiscal year 2010 and period 2 to get August 2009 statements. If you want a detail listing of all transactions, click on the box next to "Show Detail".

If you have any questions about your statements, please send an email to fss@ou.edu or call Financial Support Services at 325-3021.

July departmental statements are final as of August 3, 9:00 AM.

Please log into the Financials system at http://fin.ou.edu/ to print the statements you need to use for your reconciliations.

The navigation path for the reports is as follows: General Ledger>OU GL Reports. Remember to enter fiscal year 2010 and period 1 to get July 2009 statements. If you want a detail listing of all transactions, click on the box next to "Show Detail".

If you have any questions about your statements, please send an email to fss@ou.edu or call Financial Support Services at 325-3021.

June departmental statements are final as of July 1, 10:25 AM.

Please log into the Financials system at http://fin.ou.edu/ to print the statements you need to use for your reconciliations.

The navigation path for the reports is as follows: General Ledger>OU GL Reports. Remember to enter fiscal year 2009 and period 12 to get June 2009 statements. If you want a detail listing of all transactions, click on the box next to "Show Detail".

The May and June Standley billing were processed this month and will appear on the June statements.

If you have any questions about your statements, please send an email to fss@ou.edu or call Financial Support Services at 325-3021.

May departmental statements are final as of June 1, 10:25 AM.

Please log into the Financials system at http://fin.ou.edu/ to print the statements you need to use for your reconciliations.

The navigation path for the reports is as follows: General Ledger>OU GL Reports. Remember to enter fiscal year 2009 and period 11 to get May 2009 statements. If you want a detail listing of all transactions, click on the box next to "Show Detail".

The May Standley billing was not processed. This billing should appear on the June statements.

If you have any questions about your statements, please send an email to fss@ou.edu or call Financial Support Services at 325-3021.

April departmental statements are final as of May 1, 9:40 AM.

Please log into the Financials system at http://fin.ou.edu/ to print the statements you need to use for your reconciliations.

The navigation path for the reports is as follows: General Ledger>OU GL Reports. Remember to enter fiscal year 2009 and period 10 to get April 2009 statements. If you want a detail listing of all transactions, click on the box next to "Show Detail".

If you have any questions about your statements, please send an email to fss@ou.edu or call Financial Support Services at 325-3021.

March departmental statements are final as of April 1, 10:30 AM.

Please log into the Financials system at http://fin.ou.edu/ to print the statements you need to use for your reconciliations.

The navigation path for the reports is as follows: General Ledger>OU GL Reports. Remember to enter fiscal year 2009 and period 9 to get March 2009 statements. If you want a detail listing of all transactions, click on the box next to "Show Detail".

If you have any questions about your statements, please send an email to fss@ou.edu or call Financial Support Services at 325-3021.

February departmental statements are final as of Mar 2, 10:00 AM.

Please log into the Financials system at http://fin.ou.edu/ to print the statements you need to use for your reconciliations.

The navigation path for the reports is as follows: General Ledger>OU GL Reports. Remember to enter fiscal year 2009 and period 8 to get February 2009 statements. If you want a detail listing of all transactions, click on the box next to "Show Detail".

If you have any questions about your statements, please send an email to fss@ou.edu or call Financial Support Services at 325-3021.

January departmental statements are final as of Feb 2, 10:30 AM.

Please log into the Financials system at http://fin.ou.edu/ to print the statements you need to use for your reconciliations.

The navigation path for the reports is as follows: General Ledger>OU GL Reports. Remember to enter fiscal year 2009 and period 7 to get January 2009 statements. If you want a detail listing of all transactions, click on the box next to "Show Detail".

If you have any questions about your statements, please send an email to fss@ou.edu or call Financial Support Services at 325-3021.

December departmental statements are final as of Jan 5, 9:45 AM.

Please log into the Financials system at http://fin.ou.edu/ to print the statements you need to use for your reconciliations.

The navigation path for the reports is as follows: General Ledger>OU GL Reports. Remember to enter fiscal year 2009 and period 6 to get December 2008 statements. If you want a detail listing of all transactions, click on the box next to "Show Detail".

If you have any questions about your statements, please send an email to fss@ou.edu or call Financial Support Services at 325-3021.

November departmental statements are final as of Dec 1, 1:30 PM.

Please log into the Financials system at http://fin.ou.edu/ to print the statements you need to use for your reconciliations.

The navigation path for the reports is as follows: General Ledger>OU GL Reports. Remember to enter fiscal year 2009 and period 5 to get November 2008 statements. If you want a detail listing of all transactions, click on the box next to "Show Detail".

If you have any questions about your statements, please send an email to fss@ou.edu or call Financial Support Services at 325-3021.

October departmental statements are final as of Nov 3, 10:00 AM.

Please log into the Financials system at http://fin.ou.edu/ to print the statements you need to use for your reconciliations.

The navigation path for the reports is as follows: General Ledger>OU GL Reports. Remember to enter fiscal year 2009 and period 4 to get October 2008 statements. If you want a detail listing of all transactions, click on the box next to "Show Detail".

The Standley billing for September and October will be reflected on this month's statements.

If you have any questions about your statements, please send an email to fss@ou.edu or call Financial Support Services at 325-3021.

August departmental statements are final as of Sept 2, 9:30 AM.

Please log into the Financials system at http://fin.ou.edu/ to print the statements you need to use for your reconciliations.

The navigation path for the reports is as follows: General Ledger>OU GL Reports. Remember to enter fiscal year 2009 and period 2 to get August 2008 statements. If you want a detail listing of all transactions, click on the box next to "Show Detail".

If you have any questions about your statements, please send an email to fss@ou.edu or call Financial Support Services at 325-3021. email to fss@ou.edu or call Financial Support Services at 325-3021.

 

July departmental statements are final as of Aug 1, 9:30 AM.

Please log into the Financials system at http://fin.ou.edu/ to print the statements you need to use for your reconciliations.

The navigation path for the reports is as follows: General Ledger >OU GL Reports. Remember to enter fiscal year 2009 and period 1 to get July 2008 statements. If you want a detail listing of all transactions, click on the box next to "Show Detail".

During July, portions of the fringe benefits for both the hourly and monthly payrolls were posted to incorrect account numbers. Corrections for these have been posted during July business. The correcting entries are: FSS0047 and FSS0050 (July 31 monthly); T00318 (July 4 pay date hourly); T00318 (July 18 pay date hourly).

If you have any questions about your statements, please send an email to fss@ou.edu or call Financial Support Services at 325-3021.

 

6/13/08: New LOGON for the financial system:

If your 4+4 logon contains the last 4 digits of your social security number, you should have received a series of e-mails from IT over the last few weeks regarding the transition to a new 4+4. In those e-mails, IT communicated your new 4+4 as well as your particular transition date.

At the same time your network (4+4) logon changes, your logon to financials should change as well. If your new logon does not work at the appropriate time for either your network or the financial system, please contact the Help Desk at IT (325-HELP).

You can access IT's transition day tips at http://www.ou.edu/ouit/ounetid/transition.htm.

You can utilize the "Retrieve your OUNet ID" link below the log in button at http://account.ou.edu (available beginning June 16).

5/29/08: Oklahoma House Bill 1804

UPDATE: A temporary injunction has been granted to delay the effective date of the portion of HB1804 pertaining to services provided in the State of Oklahoma. The HB1804 guidelines communicated on 5/29/08 are on hold until further notice.

As you may know, Oklahoma House Bill 1804 became law effective November 1, 2007. While there may not be many questions about complying with regard to the hiring of employees, there may be several questions with regard to contracting with suppliers for services. Purchasing e-mailed guidelines and details on May 29, 2008. Questions regarding the policy should be directed via email to Jan Duke at OU Purchasing.

Item 4 under the "Purchased Services within the Small Dollar Policy" states the following:

For all payments made through Accounts Payable (services and non-services), the department must certify to Accounts Payable that it has complied with HB1804. Payments will not be rendered without a statement indicating the department has complied with the procedures for HB 1804. This statement may be on the face of the invoice or on an attached piece of paper. The statement can be in the form of a stamp. The statement must be signed by the department sponsor or co-sponsor.

For purposes of compliance with this section of the policy, the following language must be used:

By approving this invoice for payment, I certify that I have complied with any applicable legal requirements of HB1804, Oklahoma Taxpayer & Citizen Protection Act, in obtaining the goods or services being paid on this invoice.

Departments are encouraged to begin using this certification for payments submitted to FSS immediately. The deadline for invoices to be submitted to FSS for payment prior to July 1 is June 17. Therefore, this certification will become mandatory for all payment requests submitted after June 17, 2008. Any payment requests submitted after June 17 will be returned to the department if the certification is not present.

Please note that this certification is not required for travel reimbursement requests submitted on the State of Oklahoma Travel Voucher.

For answers to some frequently asked questions please visit our HB1804 FAQ's page. Additional questions regarding the sponsor certification of invoices may be directed to FSS.

7/18/08: PeopleSoft Financials Outtage Resolution

PeopleSoft Financials is back online. We are sorry for the inconvenience.

7/2/08: June Financial Statements

We have discovered that many of the Pcard and airfare payments were not properly reflected on the June statements from PeopleSoft financials. The problem was discovered yesterday, and these items are now recorded on your monthly statements for June. As a result of these changes, additional entries were made to correct indirect cost entries for grant departments, revenue recognition entries for grant departments, and due to/from entries for all departments with additional activity. These have all been posted to June, 2008. If you ran any of your June statements from PeopleSoft financials prior to 3:45 p.m. on July 2, 2008, you will need to re-run them to review any additional entries that may have affected your department. We apologize for the inconvenience.

7/1/08: PeopleSoft Financials Scheduled Downtime

Maintenance has been scheduled for 7/1/08 at 7:00 PM. We expect this to last less than 15 minutes. If anyone is logged on when the update begins they will be logged off, but they should be able to log back in almost immediately.

6/16/08: PeopleSoft Financials Upgrade

Over the weekend, an upgrade was made to PeopleSoft financials. As a result, you will notice some changes to the system: Since "cache" was cleared on the servers, you will probably notice the system being slower than usual when you first start working in it. As cache rebuilds, the system will regain its speed. To avoid problems, we advise you to clear the cache on your computer. To do this, go to Internet Options in your web browser. Click on Delete Cookies and Delete Files. Hit F5, and then log in to financials.

May departmental statements are final as of June 2, 10:00 AM.

Please log into the Financials system at http://fin.ou.edu/ to print the statements you need to use for your reconciliations. The navigation path for the reports is as follows: General Ledger>OU GL Reports. Remember to enter fiscal year 2008 and period 11 to get May 2008 statements. If you want a detail listing of all transactions, click on the box next to "Show Detail". The Standley and BMI billings for May will not be reflected on this month's statements. It will appear on June's statements. If you have any questions about your statements, please send an email to fss@ou.edu or call Financial Support Services at 325-3021.

 

April departmental statements are final as of May 1, 10:45 AM.

Please log into the Financials system at http://fin.ou.edu/ to print the statements you need to use for your reconciliations. The navigation path for the reports is as follows: General Ledger>OU GL Reports. Remember to enter fiscal year 2008 and period 10 to get April 2008 statements. If you want a detail listing of all transactions, click on the box next to "Show Detail". The Printing Services billings for March and April are on this month's statements. Your Dell and Apple monthly charges will now be included in the monthly IT billing. If you have any questions about your statements, please send an email to fss@ou.edu or call Financial Support Services at 325-3021.

March departmental statements are final as of April 1, 10:30 AM.

Please log into the Financials system at http://fin.ou.edu/ to print the statements you need to use for your reconciliations. The navigation path for the reports is as follows: General Ledger>OU GL Reports. Remember to enter fiscal year 2008 and period 9 to get March 2008 statements. If you want a detail listing of all transactions, click on the box next to "Show Detail". We did not receive a Printing Services billing for March. These charges will appear on your April Statements. We received and processed BMI billings for both February and March. If you have any questions about your statements, please send an email to fss@ou.edu or call Financial Support Services at 325-3021.

February departmental statements are final as of Mar 3, 10:30 AM.

Please log into the Financials system at http://fin.ou.edu/ to print the statements you need to use for your reconciliations. The navigation path for the reports is as follows: General Ledger>OU GL Reports. Remember to enter fiscal year 2008 and period 8 to get February 2008 statements. If you want a detail listing of all transactions, click on the box next to "Show Detail". If you have any questions about your statements, please send an email to fss@ou.edu or call Financial Support Services at 325-3021.

January departmental statements are final as of Feb 1, 10:30 AM.

Please log into the Financials system at http://fin.ou.edu/ to print the statements you need to use for your reconciliations. The navigation path for the reports is as follows: General Ledger>OU GL Reports. Remember to enter fiscal year 2008 and period 7 to get January 2008 statements. If you want a detail listing of all transactions, click on the box next to "Show Detail". The January statements include the December and January billings for Apple. If you have any questions about your statements, please send an email to fss@ou.edu or call Financial Support Services at 325-3021.

2/27/08: PS Financial Slowness

PS Financials is currently experiencing a slowness related to running of financial reports. Please refrain from running these until the issue is resolved. We apologize for the inconvenience.

2/19/08: PS Financials Scheduled Maintenance

Financials will go down at 5 p.m. on Thursday, February 21, for maintenance. It will be operational at 8 a.m. on Friday morning, February 22. Financials will be down on Saturday, February 23, for maintenance. We apologize for the inconvenience.

1/22/08: PeopleSoft Financials Hardware Failure

The Financial system had a hardware failure late Friday afternoon, January 18, 2008. The cause of the failure is under investigation. Unfortunately, the failure was a significant one and all data entry done on Friday was lost. This means that if you entered a requisition, approved a requisition, entered receiving information, or posted budget or journal entries on Friday, the documents/entries will have to be redone. If you did not log on to the Financial system Friday or if you only logged on to run reports, you are not impacted by the failure. The system is up and running today. You will notice a little bit of slowness when you initially log on, but this should improve as you work in the system. You may begin reentering Friday's work immediately. Please be advised that accounts payable payments will be slightly delayed until Financial Support Services recovers from this outage.

December departmental statements are final as of Jan 2, 10:40 AM.

NOTE: PeopleSoft financials will experience intermittent outages between 6 a.m. and noon on Saturday, January 5. We apologize for the inconvenience. Please log into the Financials system at http://fin.ou.edu/ to print the statements you need to use for your reconciliations. The navigation path for the reports is as follows: General Ledger>OU GL Reports. Remember to enter fiscal year 2008 and period 6 to get December 2007 statements. If you want a detail listing of all transactions, click on the box next to "Show Detail". The December statements include the November billing for Apple. The December billing will be included on your January statements. If you have any questions about your statements, please send an email to fss@ou.edu or call Financial Support Services at 325-3021.

12/6/07: Invoice and Travel Claim Deadlines for Winter Break 2007

Tuesday, December 11th 5:00 p.m. is the deadline for invoice and travel claim processing. We will make every attempt to have all invoices and travel claims received by the deadline processed before closing for the Winter Break.

November departmental statements are final as of Dec 3, 9:00 AM.

Please log into the Financials system at http://fin.ou.edu/ to print the statements you need to use for your reconciliations. The navigation path for the reports is as follows: General Ledger>OU GL Reports. Remember to enter fiscal year 2008 and period 5 to get November 2007 statements. If you want a detail listing of all transactions, click on the box next to "Show Detail". The November statements do not include the billing for Apple. This billing will be included on your December statements. If you have any questions about your statements, please send an email to fss@ou.edu or call Financial Support Services at 325-3021.

October departmental statements are final as of Nov 1, 10:00 AM.

Please log into the Financials system at http://fin.ou.edu/ to print the statements you need to use for your reconciliations. The navigation path for the reports is as follows: General Ledger>OU GL Reports. Remember to enter fiscal year 2008 and period 4 to get October 2007 statements. If you want a detail listing of all transactions, click on the box next to "Show Detail". The October statements include two reversal billings for Dell. Due to file transfer errors, two of these billings were processed in error in September and have been reversed in October. The October statements do not include the billing for BMI. This billing will be included on your November statements. The October statements payroll encumbrances will only show one transaction reflecting the net change from September to October. The total encumbrance amount is correct. In the past, the statements would reflect the reversal of the prior month payroll encumbrance amount and the posting of the current month payroll encumbrance amount. If you have any questions about your statements, please send an email to fss@ou.edu or call Financial Support Services at 325-3021.

10/14/07: Office of State Finance Peoplesoft Upgrades

In mid-November, the Office of State Finance (OSF) plans to upgrade their PeopleSoft/Oracle financial system. This upgrade will require some downtime of their system. Although the University's PeopleSoft financial system is completely separate from the OSF's system, we are required under state law to process all payments through their system. As a result, when their system is down we are unable to produce checks for distribution. It takes two business days from the day we enter an invoice in our system before checks are processed through their system and are available for distribution. We have been informed that the OSF system will be down from Thursday, November 8 until Wednesday, November 14 for this upgrade. Our ability to provide checks for the University community will be nonexistent during this downtime, and will continue to be slow throughout the remainder of November as a result of the backlog and the Statehood Day (Friday, November 16) and Thanksgiving (Thursday and Friday, November 22 and 23) holidays. Although we plan to continue the payment process in our department during OSF's downtime, we will be unable to transmit files to OSF. When their system does become available, there will be a backlog of files and invoices from all state agencies to be processed, which will limit the number of files we can transmit to them for a period of time. Our plan is to pay as many invoices as we can prior to the last day we can transmit files to OSF and receive checks prior to the shutdown of their system. While we cannot promise that all invoices will be paid, we will make every attempt to process all invoices and travel claims received in FSS by October 31 prior to November 6, making those checks available on or before November 8. The next checks will not be available until at least November 14. Here is what you can do to aid in this process: Try to anticipate any emergency situations that might occur during this time. Keep in mind that we will not be able to issue any checks, including emergency checks, while OSF's system is down. Send all invoices and travel claims to FSS for payment as soon as possible. Make sure that all documentation required is included with the invoices and travel claims submitted. Remember that the deadline for submission to FSS for possible payment prior to the shut down is October 31. Have patience during this process. We will transmit the files to OSF as quickly as they can accept them, and will get the checks issued as soon as possible. Please contact Radonna McDaniel or Cheryl Patrick in Financial Support Services at 325-3021 if you have questions about this process.

September departmental statements are final as of Oct 1, 11:30 AM.

Please log into the Financials system at http://fin.ou.edu/ to print the statements you need to use for your reconciliations. The navigation path for the reports is as follows: General Ledger>OU GL Reports. Remember to enter fiscal year 2008 and period 3 to get September 2007 statements. If you want a detail listing of all transactions, click on the box next to "Show Detail". The September statements include three billings for Dell. Due to file transfer errors, two of these billings were processed in error and will be reversed in October. The billing dated 9/27/07 is the correct billing. The September statements include both the August and September billings for Central Mail. The September statements do not include the billing for Standley. This billing will be included on your October statements. If you have any questions about your statements, please send an email to fss@ou.edu or call Financial Support Services at 325-3021.

August departmental statements are final as of Sept 4, 2:00 PM.

Please log into the Financials system at http://fin.ou.edu/ to print the statements you need to use for your reconciliations. The navigation path for the reports is as follows: General Ledger>OU GL Reports. Remember to enter fiscal year 2008 and period 2 to get August 2007 statements. If you want a detail listing of all transactions, click on the box next to "Show Detail". Included on the statements for August are some older charges for Dell. If you have questions regarding this billing, please contact David Stone at 325-6157. The central mail billing for the month of August was not processed. The August & September charges should appear on your September statement. If you have any questions about your statements, please send an email to fss@ou.edu or call Financial Support Services at 325-3021.

July departmental statements are final as of Aug 1, 9:10 AM.

Please log into the Financials system at http://fin.ou.edu/ to print the statements you need to use for your reconciliations. The navigation path for the reports is as follows: General Ledger>OU GL Reports. Remember to enter fiscal year 2008 and period 1 to get July 2007 statements. If you want a detail listing of all transactions, click on the box next to "Show Detail". If you have any questions about your statements, please send an email to fss@ou.edu or call Financial Support Services at 325-3021.

7/23/07: Soft Money Balance Sheet

The annual close process has been completed. Beginning Balances on the Soft Money Balance Sheet should now be available.

June departmental statements are final as of July 2, 11:10 AM.

Please log into the Financials system at http://fin.ou.edu/ to print the statements you need to use for your reconciliations. The navigation path for the reports is as follows: General Ledger>OU GL Reports. Remember to enter fiscal year 2007 and period 12 to get June 2007 statements. If you want a detail listing of all transactions, click on the box next to "Show Detail". Due to the fringe rate changes for the upcoming fiscal year, incorrect fringe rates were included on the original monthly payroll entries for June (PYMTH8726A and PYMTH8726B). These entries were reversed with PYMTH8726C and PYMTH8726D. The correct fringe rates are included in the monthly payroll entries as follows: PYMTH8709A and PYMTH8709B: Entries for all monthly payroll except 9 in 9. PYMTH08741: Entries for the 9 in 9 payroll. If you have any questions about your statements, please send an email to fss@ou.edu or call Financial Support Services at 325-3021.

6/26/07: PS Financials Scheduled Downtime

PeopleSoft Financials will be down for about an hour sometime after 5 p.m. on Thursday June 28th. They are replacing the battery back up system at that time.

May departmental statements are final as of June 1, 11:00 AM.

Please log into the Financials system at http://fin.ou.edu/ to print the statements you need to use for your reconciliations. The navigation path for the reports is as follows: General Ledger>OU GL Reports. Remember to enter fiscal year 2007 and period 11 to get May 2007 statements. If you want a detail listing of all transactions, click on the box next to "Show Detail". Effective May 1, 2007, the accounts for entries creating Due To and Due From offsets were changed. Previously any entry creating a Due To would create an offset to 251002, while any entry creating a Due From would create an offset to 151001. After April 30, entries that required balancing between different chartfields (fund and department) created offsets to only one account, 151001. The process to clear these entries to cash is the same as it has been in the past. This change will create fewer transaction lines, and will eliminate the zero dollar line items many of you have been seeing on your statements. This change affects only those departments running the Soft Money Balance Sheet Report. The Apple and Dell billings that were not received in time to be included on your statements for April are included on the May statements. Therefore, your May statements reflect two billings. If you have any questions about your statements, please send an email to fss@ou.edu or call Financial Support Services at 325-3021.

April departmental statements are final as of May 1, 10:00 AM.

Please log into the Financials system at http://fin.ou.edu/ to print the statements you need to use for your reconciliations. The navigation path for the reports is as follows: General Ledger>OU GL Reports. Remember to enter fiscal year 2007 and period 10 to get April 2007 statements. If you want a detail listing of all transactions, click on the box next to "Show Detail". Effective May 1, 2007, the accounts for entries creating Due To and Due From offsets will be changed. Previously any entry creating a Due To would create an offset to 251002, while any entry creating a Due From would create an offset to 151001. After April 30, entries that require balancing between different chartfields (fund and department) will create offsets to only one account, 151001. The process to clear these entries to cash will remain the same as it has been in the past. This change will create fewer transaction lines, and will eliminate the zero dollar line items many of you have been seeing on your statements. This change affects only those departments running the Soft Money Balance Sheet Report. The Apple and Dell billings were not received in time to be included on your statements for April. Your May statements will reflect two billings. If you have any questions about your statements, please send an email to fss@ou.edu or call Financial Support Services at 325-3021.

5/4/07: PS Financials System Outtage

The PS Financials Outtage has been resolved.

March departmental statements are final as of April 2, 10:00 AM.

Please log into the Financials system at http://fin.ou.edu/ to print the statements you need to use for your reconciliations. The navigation path for the reports is as follows: General Ledger>OU GL Reports. Remember to enter fiscal year 2007 and period 9 to get March 2007 statements. If you want a detail listing of all transactions, click on the box next to "Show Detail". If you have any questions about your statements, please send an email to fss@ou.edu or call Financial Support Services at 325-3021.

4/9/07: Financial System Maintenance

The PS Financial System will be down for maintenance this evening beginning at 5:00 for about thirty minutes.

3/29/07: Financial System Operational

The PS Financial System outtage on 3/28/07 has been resolved.

February departmental statements are final as of March 1, 2:00 PM.

Please log into the Financials system at http://fin.ou.edu/ to print the statements you need to use for your reconciliations. The navigation path for the reports is as follows: General Ledger>OU GL Reports. Remember to enter fiscal year 2007 and period 8 to get February 2007 statements. If you want a detail listing of all transactions, click on the box next to "Show Detail". Please Note the Following Items: Due to some programming changes for the fringe benefits, we made corrections for the 2/28/07 monthly payroll. The payroll was originally entered as PYMTH07183, and was reversed as PYMTH7183R. The correct 2/28/07 monthly payroll journal is PYMTH07280. The BMI billing is not included on your statements. It will be posted as a March transaction. If you have any questions about your statements, please send an email to fss@ou.edu or call Financial Support Services at 325-3021.

2/2/07 BMI Billing

One of the BMI billings was posted twice to the January 2007 statements. This was reversed on February 2 with a January 31 transaction date. If you ran your January statements prior to 8:00 a.m. on February 2, and you had a BMI billing, you will need to re-run them for reconciliation purposes.

January departmental statements are final as of February 1, 1:00 PM.

Please log into the Financials system at http://fin.ou.edu/ to print the statements you need to use for your reconciliations. The navigation path for the reports is as follows: General Ledger>OU GL Reports. Remember to enter fiscal year 2007 and period 7 to get January 2007 statements. If you want a detail listing of all transactions, click on the box next to "Show Detail". Please Note the Following Items: Those departments who pay their own fringe benefits will notice fringe benefit adjustments on their statements for the hourly and monthly payrolls occurring during July, August, and September, 2006. These adjustments were necessary to adjust the fringe benefit billing amounts to the FY07 fringe rates. Some of the entries were posted in December, 2006. The remaining fringe corrections were posted in January, 2007. Please see the notes posted below on 1/5/07 and 1/24/07 for further details. Approximately 40 departments had AP transactions posted on 1/4/07 as December 2006 activity. This was a portion of the December procard activity. If you ran your December statements for one of these departments prior to 1/4/07, you will need to re-run your statements for reconciliation purposes.  Please see the note posted below on 1/5/07 for the list of affected departments. Due to some programming changes, we made several entries and corrections for the 1/19/07 hourly payroll and the 1/31/07 monthly payroll.  The 1/19/07 payroll was originally entered as PYHRY06765, and was reversed as PYHRY6765R.  The correct 1/19/07 hourly payroll journal is PYHRY6765G.  The 1/31/07 payroll was originally entered as PYMTH06817, reversed as PYMTH6817R, entered as PYMTH06875, and reversed as PYMTH6875R.  The correct 1/31/07 monthly payroll journal is PYMTH6875G. If you have any questions about your statements, please send an email to fss@ou.edu or call Financial Support Services at 325-3021.

1/24/07 Fringe Rate Corrections

It was discovered that the fringe corrections made earlier were not complete for certain payrolls. As a result, additional adjustments have been made to the following payrolls as follows:

Pay Type Monthly Monthly Hourly/PTC Hourly/PTC	Pay Check Date 7/31/2006 8/31/2006 9/15/2006 9/29/2006	PS Journal FSS1172 FSS1173 FSS1189 FSS1190	Posted January, 2007 January, 2007 January, 2007 January, 2007

1/5/07 Fringe Rate Corrections

All journal entries for the fringe rate corrections have now been posted. The fringe rate corrections affect all payroll check dates falling in July, August, and September, 2006. The line descriptions for these corrections did not load into PeopleSoft, and will not be displayed on your statements. In order to help you identify the correction, please note that each payroll's fringe correction was made as a separate journal entry as follows:

Pay Type Hourly/PTC Hourly/PTC Hourly/PTC Hourly/PTC Hourly/PTC Hourly/PTC Hourly/PTC Monthly Monthly Monthly Monthly	Pay Check Date 7/7/2006 7/21/2006 8/4/2006 8/18/2006 9/1/2006 9/15/2006 9/29/2006 7/31/2006 7/31/2006 8/31/2006 9/30/2006	PS Journal FSS0976 FSS0917 FSS0918 FSS0977 FSS0978 FSS0979 FSS0980 FSS0919--Reversed with FS0987 FSS1078 FSS1079 FSS1080	Posted December, 2006 December, 2006 December, 2006 December, 2006 December, 2006 December, 2006 December, 2006 December, 2006 January, 2007 January, 2007 January, 2007

1/5/07 Statements

Approximately 40 departments had AP transactions posted on 1/4/07 as December 2006 activity. This was a portion of the December procard activity. If you ran your December statements for one of these departments prior to 1/4/07, you will need to re-run your statements for reconciliation purposes:

Department Number 105009200 105015700 105016300 105028000 105028700 105029500 105034300 105039000 105043000 105047000	Department Number 105047300 105047500 105049700 115101300 115196200 115197500 115227400 115287300 125410000 125424900	Department Number 125431300 125436500 125444700 125455900 125459500 125517000 125522700 125532900 125533000 125550700	Department Number 125565000 125583000 125586700 125608100 125630000 125637000 125655300 125681100 125689400 125689700 134730200

9/8/06 GE PCard Transactions

The August GE PCard transactions that had charges to be split among several department numbers posted to the departmental statements without the split. The charge was posted to only one department number for the full amount. GE hopes to have this error resolved for the September billing. To properly reflect the charges to the right department number, we ask that you process a journal voucher.