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University Mandatory Masking Policy

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University Mandatory Masking Policy

Each OU campus has implemented and will enforce a policy mandating that masks be worn by employees, students, patients, and visitors (1) when they are inside University facilities and vehicles and (2) when they are outdoors on campus and social distancing of at least six feet is not possible. 1 Each campus policy has been reviewed and approved by OU’s Chief COVID Officer 2 and is effective until further notice.

Norman Campus Masking Policies and Procedures

I. Masking Policy

All individuals in indoor University facilities must wear fabric or disposable surgical-style masks that cover their nose and mouth. Bandanas and scarves are not acceptable. Masks must be worn by all passengers in University-provided transportation, such as campus shuttles, buses, police safety escorts, and motor pool/leased vehicles. Drivers must wear a mask when passengers are in the vehicle. Individuals may remove masks only if they are in their own enclosed private workspace with no one else present or in their dorm room, as more fully described below.


 

II. Employees (Faculty and Staff)

  1. Provided Masks
    1. The University will make masks available to employees appropriate to their on-campus responsibilities. Masks used for daily wear are expected to last five days.
    2. All employees will receive a Welcome Back bag placed on their desk or delivered to their areas before July 6, 2020. This Welcome Back bag will include:
      1. Two  surgical-style fabric masks, one branded and one non-branded
      2. Five surgical-style disposable masks
      3. One 8-ounce bottle of hand sanitizer for workspace use
      4. One 2-ounce bottle for personal use
      5. Forty hand/surface sanitization wipes
    3. Masks may be obtained from the campus’ central inventory. Masks will be delivered each Friday for employees’ use the following week. To obtain masks for their employees, managers should complete the Mask Request Form available here.
     
  2. Mask Re-Use and Cleaning
    1. Disposable filtration surgical-style masks worn in nonclinical/non-surgical areas should be worn on campus for five consecutive days, or until soiled, whichever occurs first. (Those worn in research and clinical areas are subject to research and clinical department re-use policies.)
    2. Fabric masks should be washed and fully dried after each day’s wear. Appropriate cleaning of the mask is the responsibility of the individual.
     
  3. University Facilities
    1. Employees may remove masks when inside University facilities only (1) when alone in an enclosed room and (2) while participating in activities in which a face mask cannot practically be worn, such as eating and drinking or playing a musical instrument or singing as part of their work.

 

III. Students

  1. Provided Masks
    1. The University will make masks available to students. Students may also provide their own masks that comply with this policy.
      1. Detailed instructions regarding student mask distribution are forthcoming, in coordination with the Division of Student Affairs and the PPE committee.
       
  2. Mask Re-Use and Cleaning
    1. Disposable filtration surgical-style masks should be worn on campus for five consecutive days, or until soiled, whichever occurs first. (Those worn in research and clinical areas are subject to research and clinical department re-use policies.)
    2. Fabric masks should be washed and fully dried after each day’s wear. Appropriate cleaning of the mask is the responsibility of the individual.
     
  3. University Facilities (Other than Housing)
    1. Students may remove masks when inside University facilities only (1) when alone in an enclosed room and (2) while participating in activities in which a face mask cannot practically be worn, such as eating and drinking or playing a musical instrument or singing as part of an academic assignment.
     
  4. On-Campus Housing Facilities
    1. Students are not required to wear masks in their dorm rooms, but they are strongly encouraged to do so, particularly when others are present, unless they are participating in activities in which a face mask cannot practically be worn, such as eating and drinking, bathing, or sleeping.
    2. Note, however, that students who are experiencing COVID-19 symptoms must complete the online Screening and Reporting Tool immediately and wear a mask in their dorm rooms while they wait for results from Student Health Services.
     
  5. Masks for Guests
    1. Students must inform their guests that each guest must wear a surgical-style mask that covers their nose and mouth while in University facilities, as required by this policy.  Each guest should be advised to bring their own mask.
     
  6. Accommodations for Medical Conditions
    1. If a student indicates compliance with this Masks for Students policy is not possible due to medical reasons, the student should be referred to the Accessibility & Disability Resource Center to request an accommodation.

 

IV. Visitors, Vendors, and Contractors

  1. Masks for Visitors, Vendors, and Contractors
    1. Visitors, vendors, and contractors must wear masks on campus and should be asked to bring their own. The University will make surgical-style masks available to visitors, vendors, and contractors who do not provide their own approved masks. Until further notice, masks may be obtained at the OU Police Department located at 2775 Monitor Avenue in Norman.

 

V. Special Events and Athletic Sporting Events

  1. Masking requirements for special events and athletic sporting events will be determined by the Chief COVID Officer and University administration prior to the date of the event and will be based on factors including location and size of event, current COVID-19 data, and advice of public health and medical experts.
 

Health Sciences Center Campus Masking Policies and Procedures

I. Masking Policy

All individuals in indoor University facilities must wear a fabric or disposable surgical-style facemask. 3 Masks must be worn by all individuals in University-provided transportation, such as campus shuttles, buses, police safety escorts, and motor pool/leased vehicles. Drivers must wear masks when passengers are present. Masks must also be worn in outdoor campus spaces where social distancing cannot be maintained. Scarves, bandanas, and the like are not adequate. Masks must cover the nose and mouth.


 

II. Employees and Students

  1. The University will make masks available to employees and students appropriate to their on-campus responsibilities.
    1. Employees - Masks for employees outside of OU Physicians may be obtained from the central mask inventory. Managers should complete this form to obtain surgical-style masks for their employees. Masks for employees within OU Physicians will be obtained through the normal OU Physicians supply chain.  Masks for clinical providers in the College of Dentistry will be provided through normal College of Dentistry supply chain.
    2. Students - Masks for students who are on campus may be obtained from the HSC Student Affairs or OU-Tulsa Student Affairs offices. Masks for students in Lawton, Ardmore, Weatherford, and Bartlesville may be obtained from the program director. Students in off-campus rotations who need masks should contact HSC Student Affairs or OU-Tulsa Student Affairs, as applicable.
    3. Re-Use and Cleaning -
      1. Disposable Masks - Disposable filtration surgical-style masks worn in non-clinical/non-surgical areas should be worn on campus for five consecutive days, or until soiled, whichever occurs first. (Those worn in surgical, research, and clinical areas are subject to surgical, research, or clinical department re-use policies.)
      2. Fabric Masks - Fabric masks should be washed and fully dried after each day’s wear. Appropriate cleaning of the mask is the responsibility of the wearer.

 

III. Patients and Guests

  1. Patients should be asked to wear their own masks and to ask their guests to do the same. The University will make surgical-style masks available to patients and their guests who do not bring their own approved masks. Information regarding obtaining masks for patients and accompanying family members or caregivers who do not have their own masks is available from clinic staff.

 

IV. Vendors and Others

  1. Vendors and other visitors are expected to provide their own masks when on campus. Clinic staff may provide masks if sufficient supply is available.

 

V. Special Events

  1. Masking requirements for special events will be determined by the Chief COVID Officer and University administration prior to the date of the event and will be based on factors including location and size of event, current COVID-19 data, and advice of public health and medical experts.
 

Tulsa Campus Masking Policies and Procedures

I. Masking Policy

All individuals in indoor University facilities must wear a fabric or disposable surgical-style facemask. 4 Masks must be worn by all passengers in University-provided transportation, such as police safety escorts and motor pool/leased vehicles. Drivers must wear masks when passengers are present. Masks must also be worn in outdoor campus spaces where social distancing cannot be maintained. Masks must cover the nose and mouth. Scarves, bandanas, and the like are not adequate.


 

II. Employees and Students

  1. The University will make masks available to employees and students appropriate to their on-campus responsibilities.
    1. Employees - Masks for employees outside of patient care areas may be obtained from the central inventory. Department Managers should complete the online Mask Request Form to request a 1-week supply for their staff. Employees may not utilize the individually-bagged masks at campus entrances as these are intended for student use. Employees in patient care areas will obtain masks in accordance with usual procedures.
    2. Students - Masks for students who are on campus may be obtained from OU-Tulsa Student Affairs offices. Students in off-campus rotations who need masks should contact OU-Tulsa Student Affairs directly.
    3. Re-Use -
      1. Disposable Masks - Disposable filtration surgical-style masks worn in non-clinical/non-surgical areas should be worn on campus for five consecutive days, or until soiled, whichever occurs first. (Those worn in surgical, research, and clinical areas are subject to surgical, research, or department re-use policies.)
      2. Fabric Masks - Fabric masks should be washed and fully dried after each day’s wear. Appropriate cleaning of the mask is the responsibility of the wearer.

 

III. Patients and Guests

  1. Patients should be asked to wear their own masks and to ask their guests to do the same. The University will make surgical-style masks available to patients and their guests who do not bring their own approved masks. Information regarding obtaining masks for patients and accompanying family members or caregivers who do not have their own masks is available from clinic staff. 

 

IV. Vendors and Others

  1. Vendors and other visitors are expected to provide their own masks when on campus. Clinic staff may provide masks if sufficient supply is available.

 

V. Special Events

  1. Masking requirements for special events will be determined by the Chief COVID Officer and University administration prior to the date of the event and will be based on factors including location and size of event, current COVID-19 data, and advice of public health and medical experts.

 

 

1. Masking requirements for athletic and special events are addressed in the Special Events section of each campus policy.

2. If an employee or student employee indicates compliance is not possible due to medical reasons, the individual should be referred to Human Resources to request accommodations on the basis of disability. Students (and student employees seeking accommodations on the basis of disability outside of a University work environment) should be referred to the Accessibility and Disability Resource Center.

3. Provided, however, that when individuals are in their own enclosed private workspace, are at least 6 feet from others, and are not interacting with others, they may remove their masks.

If an employee or student indicates compliance is not possible due to medical reasons, the individual should be referred to the appropriate University office to request accommodations on the basis of disability (Human Resources for employees; Accessibility & Disability Resource Center for students).

4. Provided, however, that when individuals are in their own enclosed private workspace, are at least 6 feet from others, and are not interacting with others, they may remove their masks.