Office of Classroom Management

The Office of Classroom Management begins the process of creating class schedules more than six months before each semester starts. Please consult the scheduling TIMETABLE for information on distribution and due dates for each semester's class schedule. The following directions are distributed to each department along with copies of the class schedules for revision.Each department will receive a packet that contains THREE copies of the class list, ONE for the current term which shows previous enrollment numbers and TWO for the future term. Using the two copies for the future term, please make all necessary changes to the schedule, retaining one copy in the department, and forward the second one according to the TIMETABLE.

Please print all changes in RED INK. Changes should be made in the following manner:

CHANGES --Changes to existing information should be indicated by lining through old information and printing the new data immediately above the old;

DELETIONS --To delete a section or a course, line completely through the information on that section;

ADDITIONS --To add a course or section, complete one of the attached CLASS SCHEDULE REQUEST FORMS for each course or section added.

Departments are advised to indicate all SPECIAL ROOM REQUESTS, such as audio/visual capability, movable chairs, etc. This will assist Classroom Management in finding appropriate rooms for these classes. Departments should also indicate those courses taught back-to-back by the same instructor. While we cannot guarantee that all requests can be accommodated, we will attempt to satisfy every request whenever possible.

Departments must submit a memo for approval from the Provost for any courses with dates that are outside the official semester dates. Provost approval is required before classes can be scheduled to start earlier or end later than the published semester dates.

The University will continue the use of the allocation system for distribution of classes throughout the day. The limited number of lecture and seminar classrooms available on campus necessitates this allocation system. Departmental allocations are based on a fraction of the total contact hours taught in lecture and seminar type classrooms during the current semester. The allocation represents the maximum number of classes each department may schedule at any given time of the day. Departments should consult their allocation shown on the letter sent with their class schedules to determine how many classes they may schedule in lecture and seminar rooms at each hour. Departments are strongly urged to stay within their allotted allocation limits.

Departments are advised that any courses which anticipate enrollment of 75 or more students should NOT change times. Availability of large classrooms is extremely limited, and the best guarantee of a classroom for large classes is to keep them at the currently scheduled times.

Departments are also advised that any courses scheduled in excess of the allocation for the department will receive a lower priority for room assignments, thus making availability of classrooms for such courses problematic, at best. If departments are having difficulty scheduling within their allocations, they should contact the Office of Classroom Management (325-1087) prior to submission of their schedule to the Dean. Classroom Management will attempt to advise and assist departments in scheduling their classes.

In order to have the class schedule file match the prerequisite checking system for on-line enrollment, departments will no longer be able to add or delete special permission codes 2 or 3, without discussion with Classroom Management. Code 5's, indicating uniform or irregular exams, may still be changed at the department's discretion.

The State Regents for Higher Education require that any courses taught during the Fall or Spring semesters that do not meet the full term, must be approved by the State Regents. Requests for short courses for the upcoming academic year (Fall and Spring semesters) should be submitted to the Provost at the time Fall schedule requests are submitted to Deans in November of each year.

Departments in the College of Arts and Sciences are required to submit an Online Course Scheduling Form (link opens in new window) for approval before they schedule any online courses. All other departments may schedule online courses directly through the Office of Classroom Management.

Departments are reminded that they may now make direct updates to some information on their class schedules by using the "SKUP" screen on CICS. This screen allows departments to update instructor information, and make some adjustments to class size for courses the department is offering.

If you do not already have access to "SKUP", you can call the Office of Classroom Management at 325-1087, to set up an appointment for an orientation session. Departments will not be authorized to use "SKUP" until they have completed the orientation.

The University of Oklahoma uses the Unitized Data System to report course information to the Oklahoma State Regents for Higher Education (OSRHE). We are continuing to collect data each semester/term concerning the method of delivery for every section of all courses taught on the Main and OU-Tulsa campuses. In addition to supplying this information to the OSRHE, we will be able to use these data to respond to various surveys.

Completed Method of Delivery forms should be returned along with the class schedule. As unassigned sections have Instructors assigned, a Method of Delivery form should be completed and sent to the Office of Classroom Management.

For more information, please contact the Office of Classroom Management, 233 Buchanan Hall; phone 325-1087; fax 325-7492; email classroom-management@ou.edu.

1. The university course designation is intended for courses that will be taught only once or that are experimental in nature. The use of the UNIV designator is limited to a single offering of a course, unless specific approval is granted to repeat the course. A permanent course number should be sought for the subsequent offerings of the course

2. Courses may be offered at the freshman, sophomore, junior, or senior level.

3. Credit hours may be variable but shall not exceed five (5) hours.

University Course Request Forms (link opens in new window)

Under certain circumstances, departments may offer some additional courses in their regular schedules and receive 65% of the tuition revenue to pay for the cost of instruction. Such courses are designated as Self-Supporting courses. Scheduling these courses should be coordinated between the academic department, the Dean and the Provost.

(Forms links open in new window)

• Self-Support Course Forms

• Arts and Sciences One-Time Instructional Support Forms

The Provost will forward the approved forms to CCE and the Office of Classroom Management for coding. If you have any questions concerning Self-Supporting courses, please contact the Provost office.