Office of Classroom Management

The Office of Classroom Management begins the process of creating class schedules more than six months before each semester starts. Please consult the scheduling TIMETABLE for information on distribution and due dates for each semester's class schedule.

In order to provide academic units time for setting Summer Session schedules, the date for submitting the schedules to the Office of Classroom Management has been set back as far as possible.

The following directions are distributed to each department along with copies of the class schedules for revision.

Each department will receive a packet that contains THREE copies of the class list, ONE for the current Summer term, which will show all of the enrollment figures, and TWO for the future Summer term.

Using the two copies for the future term, please make all necessary changes to the schedule, retaining one copy in the department, and forwarding the second one according to the TIMETABLE.

Please print all changes in RED INK. Changes should be made in the following manner:

CHANGES--Changes to existing information should be indicated by lining through the old information and printing the new data above the old;

DELETIONS--To delete a section or a course, line completely through the information on that section or course;

ADDITIONS--To add a course or section, complete one of the CLASS SCHEDULE REQUEST FORMS for each course or section added.

Summer courses may be offered in an eight week or four week format. See the POLICIES AND GUIDELINES FOR EIGHT WEEK AND FOUR WEEK SUMMER SESSION CLASSES for regulations on scheduling Summer Session courses.

The Provost recommends that departments and Deans give serious consideration to offering classes in a four-week format in both June and July. The primary purpose of the four-week format will be to allow greater flexibility in the scheduling of classes, with the intent of expanding course offerings during the Summer Session.

Also, see the SUMMER CALENDAR for important Summer Session deadlines. If you have any questions or require any assistance in the preparation of this schedule, please call the Office of Classroom Management, 325-1087.

Departments are advised to indicate all SPECIAL ROOM REQUESTS, such as audio/visual capability, movable chairs, etc. This will assist Classroom Management in finding appropriate rooms for these classes. Departments should also indicate those courses taught back-to-back by the same instructor. While we cannot guarantee that all requests can be accommodated, we will attempt to satisfy every request whenever possible.

Departments must submit a memo for approval from the Provost for any courses with dates that are outside the official semester dates. Provost approval is required before classes can be scheduled to start earlier or end later than the published semester dates.

FINAL EXAMINATION REGULATIONS --

During the Summer Session, if a final examination is to be given, it must be administered during the final regular class period, or the final two class periods if additional time is required, as long as the final exam does not exceed two hours in length. The University-wide policy on multiple exams will also apply to summer sessions."

SPECIAL PERMISSION CODES 2, 3 -

In order to have the class schedule file match the prerequisite checking system for on-line enrollment, departments will no longer be able to add or delete special permission codes 2 or 3 without discussion with Classroom Management.

ONLINE COURSES --

Departments in the College of Arts and Sciences are required to submit an Online Course Scheduling Form (link opens in new window) for approval before they schedule any online courses. All other departments may schedule online courses directly through the Office of Classroom Management.

A REMINDER ABOUT "SKUP"

Departments are reminded that they may now make direct updates to some information on their class schedules by using the "SKUP" screen on CICS. This screen allows departments to update instructor information, and make some adjustments to class size for courses the department is offering.

If you do not already have access to "SKUP", you can call the Office of Classroom Management at 325-1087, to set up an appointment for an orientation session. Departments will not be authorized to use "SKUP" until they have completed the orientation.

METHOD OF DELIVERY

The University of Oklahoma uses the Unitized Data System to report course information to the Oklahoma State Regents for Higher Education (OSRHE). We are continuing to collect data each semester/term concerning the method of delivery for every section of all courses taught on the Main and OU-Tulsa campuses. In addition to supplying this information to the OSRHE, we will be able to use these data to respond to various surveys.

Completed Method of Delivery forms should be returned along with the class schedule. As unassigned sections have Instructors assigned, a MOD form should be completed and sent to the Office of Classroom Management.

For more information, please contact the Office of Classroom Management, 233 Buchanan Hall; phone 325-1087; fax 325-7492; email classroom-management@ou.edu

SELF-SUPPORTING COURSES

Under certain circumstances, departments may offer some additional courses in their regular schedules and receive a percentage of the tuition revenue to pay for the cost of instruction. Such courses are designated as Self-Supporting Courses. Offering of these courses requires the approval of the Dean and Provost.

Please complete one of the following forms for self-support courses.

College of Arts and Sciences -- Arts and Sciences One-Time Instructional Support Forms (link opens in new window):

All other colleges -- Self-Support Course Forms (link opens in new window)

The Provost will forward the approved forms to CCE and the Office of Classroom Management for coding. If you have any questions concerning Self-Supporting courses, please contact the Provost office.

For more information, see the POLICIES AND PROCEDURES FOR OFFERING SELF-SUPPORTING COURSES which are updated for each Summer term and mailed to departments along with their schedule.