Group EMail (Listserv) Request Form

Any faculty or staff member at the University of Oklahoma can request that a group email list, or Listserv, be created for them. To request the creation of a new Listserv group email list, please login to http://support.ou.edu.  Click on the "Request Help" link in the left-hand panel.  Fill out the "Request Details", choosing "EMAIL" as the category for your request.  Inside the "Description" box, include all of the following information. You will be contacted as soon as your list is created.


Please include the following information:

 

  1. The OU ID of the requesting faculty or staff member.
  2. The list name. This list must end in -L. For example, "FootballFans" is not a valid list name, but "FootballFans-L" is a valid name. Email sent to this list will be addressed to FootballFans-L@lists.ou.edu .  The list name must be less than 30 characters long and cannot include any special characters like ( !, @, #, $, %, &, *, (, ), +, /, ", '', _, space).
  3. A brief description of the list. This description must be not longer than 50 characters.
  4. The email addresses of all list owners. A list must have at least one owner. The requesting faculty or staff member must be a list owner.
  5. Which, if any, owners should be silent owners. A silent owner is able to manage the list, but does not receive notifications when subscribers join or leave the list, or when one of the email addresses on the list is not functioning.
  6. Who can send email to the list? If you want anyone to be able to send email to this list, whether they are members of the list or not, choose "everybody." You can also choose to limit the list access so that only "subscribers" can send email to the list. You can also create a list where "only the owners" are able to send email to the list.
  7. Who should be able to add/remove subscribers to the list? You can create a list where subscribers can join the list or leave the list without permission from the owners, or you can create a list in which the owners must approve new subscriptions to the list, or approve removals from the list.
  8. Should the list be moderated? A moderated list is a list in which email circulated to the list must be approved in advance by a moderator.
  9. If the list is moderated, who should be the moderators? The owners can be moderators of a list, or you can designate other individuals to be list moderators. When you specify moderators the list, they will be notified of any email sent to the list, and that email will be distributed to the list only when approved by a moderator.
  10. Should the list be listed on OU's list of lists? The list of lists allows members of the public to see what lists are being hosted by OU. You can choose to have your list included on this list, or not.