The University of Oklahoma will reasonably accommodate otherwise qualified individuals with a disability unless such accommodation would pose an undue hardship, would result in a fundamental alteration in the nature of the service, program or activity or in undue financial or administrative burdens. The term “reasonable accommodation” is used in its general sense in this policy to apply to employees, students, and visitors.
Reasonable accommodation may include, but is not limited to:
- Making existing facilities readily accessible and usable by individuals with disabilities.
- Job restructuring.
- Part-time or modified work schedules.
- Reassignment to a vacant position if qualified.
- Acquisition or modification of equipment or devices.
- Adjustment or modification of examinations, training materials or policies.
- Providing qualified readers or interpreters.
- Modifying policies, practices and procedures.
The Office of Disability Services, unless otherwise provided, is the central point-of-contact to receive all requests for reasonable accommodation and to receive all documentation required to determine disability status under law. This office will then make a recommendation on accommodation to the appropriate administrative unit. Reasonable accommodation with respect to employment matters should be coordinated with the Office of Human Resources. Reasonable accommodation with respect to academic matters, including but not limited to faculty employment, should be coordinated with the office of the Provost while all other issues of reasonable accommodation should be coordinated with the office of the Vice President for Administrative Affairs.
Individuals who have complaints alleging discrimination based upon a disability may file them with the Equal Opportunity Office in accordance with prevailing University discrimination grievance procedures.
Any documents regarding a University employee's disability documentation must be centralized in the Office of Disability Services rather than the Department or Office of Human Resources. The Office of Disability Services is committed to ensuring that all information regarding employees is maintained as confidential as required or permitted by law. No one has immediate access to employee files at the Office of Disability Services except staff from Disability Services. Information in files will not be released except in accordance with federal and state laws. An employee's file may be released pursuant to a court order or subpoena. An employee may give written authorization for the release of information if the employee wishes to share it with others.