OU Provost: Outside Employment and Extra Compensation Annual Disclosure

Office of the Senior Vice President and Provost, University of Oklahoma, Norman Campus

Outside Employment and Extra Compensation Annual Disclosure

The Outside Employment and Extra Compensation Policy presumes that full-time employees of the University owe their primary professional obligation to the University. Employment outside the University, and extra compensation for professional activities within the University, are limited to 25% of the employee=s full-time professional effort. In addition, approval must be given for all intramural extra compensation and for any outside employment that requires time away from professional duties at the University. If approved, time away from work because of outside employment must be reported as paid leave time taken. The policy is published as section 5.7 of the
Faculty Handbook (1998).

All full-time faculty must make an annual statement regarding outside employment and extra compensation.
CLICK HERE TO DOWNLOAD THE PROVOST'S ANNUAL MEMORANDUM AND DISCLOSURE FORM.

INSTRUCTIONS FOR COMPLETING THE DISCLOSURE FORM.

I	Who must file? Any faculty or staff member who has an actual conflict must report it whenever it occurs. Whether or not there is any conflict to report, the following faculty and staff should file an annual report by the deadline in the annual memorandum: * full-time (1.0 FTE) professor, associate & assistant-appointed with tenured, tenure-track, and renewable term * full-time (1.0 FTE) research professors, associate professors, and assistant professors * full-time (1.0 FTE) research scientists and senior research scientists * full-time (1.0 FTE) staff members in academic units whose annual salary exceeds $60,000 and other staff that are engaged in outside employment or supplementary employment.
II	What must be reported?
	A.	You must disclose any employment outside the University that requires time away from your OU duties--teaching, research, and service, or regular staff duties-- even if you intend to arrange for a substitute or otherwise cover these obligations.
	B.	You must disclose any extra compensation you receive from the University for work other than your normal full-time job. Such other work includes all supplementary or overload assignments with CCE, Tulsa, or the College of Liberal Studies: e.g., off-campus classes, Independent Studies, short courses, Advanced Programs, or intersession courses.
	C.	You need not disclose any employment outside the University that will not require time away from your OU duties.
III	Who must approve? Any outside employment or extra compensation that must be reported under the policy must also be approved by your chair or director, your dean, and the Provost.