Meeting Minutes

Wednesday, April 2, 2003

11:30 a.m. Athletic Department Conference Room 3695


Informational Staff Association President, Connie Smith, called the business meeting to order.


ISA Council Members present: Grettie Bondy, Dan Hough, Johnnie-Margaret McConnell, Sophia Morren, Marilyn Nicely, Annette Schwiebert, Marko Sherbon and Connie Smith.

ISA Council Members absent: Lenore Arlee, Kevin Blake, Debbie Copp, Susan Lauterbach, Debra Levy-Martinelli, Jon Lunardi, Anna Launer Love, Bill Moakley, Dawna Nelson.

ISA Members present: Deke Arndt, Joan Goth, Janet Martinez, Bev Reeser and Jim Shadowen.

Guests: Jackie Farley, Staff Senate Chair and Barbara Perry, Staff Senate Office.


  1. Introduction of members and guests Each person was asked to introduce himself or herself.


  1. With a motion by Dan and a second by Marko, the minutes were accepted as presented. 


  1. Reports

      Presidential, Connie Smith.

1.     Connie shared the information presented by Nick Hathaway at the Staff Senate meeting regarding the cell phone use policy. Basically OU is bound by state law, which states that employees cannot be loaned money (university paying for cell phone usage up front and the employee reimbursing for the use at a later date) and that state property cannot be utilized for personal purposes. At this point, it is recommended that each employee adhere to departmental cell phone policy. Email comments about the university-wide cell phone policy to Connie, Jackie Farley or Nick. 

2.     A potential award for recognizing OU staff for work in the community has been suggested to Staff Senate. Please send ideas or suggestions related to this idea to Jackie or Barbara in the Staff Senate Office. 


      Staff Senate, Connie Smith. To view the entire Staff Senate meeting minutes, please see


      Faculty Senate, Susan Lauterbach. This month Faculty Senate will not meet until April 14, 2003. Current happenings in Faculty Senate include a Faculty Grant created for a Faculty Professional Development fund and a faculty tribute on April 10. 


      Treasurers Report, Sophia Morren. The Foundation account balance is $360.27 with no disbursements since July 2002. An OU Federal Credit Union account has been established for the purpose of collecting funds and paying for the meeting lunches. 


      Art Show Committee Report, Lenore Arlee. Harvey Mitchell will be providing entertainment at the opening reception. If anyone knows of a source for pedestals, please let the committee know. The next committee meeting is Thursday, April 10 and is open to anyone interested in the art show. 

5.     Old Business

      Update on IT Policy Committee, Dan Hough. The Security & Acceptable Use policies reviewed by staff and faculty are now awaiting presidential signature. The committees most recent project has been the development of an Email policy. The committee examined policies from OSU, OUHSC and others when developing the proposed policy, which addresses mass emails, spam rules for disabling accounts and other issues. The policy contains a privacy statement and reminds users of the Open Records Act. 


6.     New Business

Kimberly Davis from OU Health Services on the second floor of Goddard shared information with the group on services offered by Health Services and tips for healthy living. From the many handouts provided by Kimberly, here is a basic list of services:

      Nutritional Counseling, $10

      Fitness Assessment, $10

      Body Fat Testing, free

      Mini Fitness Assessment, $5

      Food Diary Analysis, $5

Kimberly talked about the Food Guide Pyramid and why it is still a useful tool for healthy eating when followed properly. For exercise, Kimberly recommended the following amounts:

      Beginners, 30 minutes 4 days/week

      Maintenance, 30-45 minutes 3-5 days/week

      Body fat reduction, 45-60 minutes 5-6 days/week.

For more information or an appointment with Health Services, call 325-4611


7.     Miscellaneous & Announcements



Meeting adjourned.


Respectfully submitted,

Sophia Morren, ISA Secretary


NEXT MEETING: Wednesday, May 7, 2003.