Equipment




Computer Leasing:

The purpose of this contract is to simplify and improve the process for leasing Dell computers at all University campuses and locations.

The Purchasing Department has conducted the required competitive process to arrive at a competitively priced contract for Dell computer leasing.

Campus Specific Description/
Cost
Information
Vendor Contract # Bid/Quote # Contract Period
HSC
Norman
Tulsa
Dell Computer Leasing Norman Campus Dell Computer Lease

http://itstore.ou.edu




HSC Campus Dell Computer Lease

http://www.ouhsc.edu/it/

Click on Computer Leases
Master
Agreement
#046498
R-5274-07 Contract Expires:

06/30/2014
Instructions on how to order:

OU Purchasing Contact
Craig Sisco
Acquisitions Manager, Purchasing
(405) 325-5261
craig-sisco@ouhsc.edu

GENERAL INFORMATION

The Seat Management Program offers a win-win situation for the University of Oklahoma and supports its mission by helping provide a great opportunity to acquire leading edge technology. This program is a 3-year desktop and laptop leasing program with value added services. While mandatory for all Administrative areas, Academic areas are encouraged to consider Seat Management as a feasible alternative to traditional purchasing of computers. The motivations behind the campus-wide Seat Management initiative include:

  • Financial Savings
  • Disciplined technology rotation
  • Increased standardization
  • Enhanced customer service
  • Reduction in total cost of ownership

Value added services include installation and de-installation, 'imaged' configurations which allow for computers to be shipped with desired software and setting already configured project/asset management and service account management.

Placing an Order: If you would like to look at pre-set bundles, have question regarding the leasing program or would like to start leasing computers, contact the following:

HSC Campus
Contact your technical support personnel (Tier 1) or
IT Support Services: Jeff McCaniles, (405) 271-8664 or
go to the following website for more details: http://www.ouhsc.edu/it/

Norman Campus
Contact David Stone, (405) 325-6157 for additional information
Website http://itstore.ou.edu



Computer Peripherals:

This E&I contract has been awarded through a competitive process and has met all University policies regarding competitive solicitations.

The University of Oklahoma is a member of the E&I (Educational & Institutional Cooperative Purchasing) consortium. E&I Cooperative Purchasing, in collaboration with the purchasing community and NAEP (National Association of Educational Procurement), strives to be the primary conduit for inter-collegiate group purchasing activities by aggregating knowledge, spend and technology to lower costs for its Member Institutions and Business Partners.

Campus Specific Description/
Cost
Information
Vendor Contract # Bid/Quote # Contract Period
HSC
Norman
Tulsa
Computer
Hardware,
Software,
Peripherals
and Services
GovConnection, Inc.
732 Milford Avenue
Merrimack, NH 03054-4633
Phone: (800) 986-2289
Fax: (603) 683-6192
E&I#
CNR01141
  Contract Expires:

03/31/2017
Instructions on how to order:

Always identify yourself as an E&I member when requesting a quote or placing an order and reference E&I Contract #CNR01141.

OU Purchasing Contact:
Craig Sisco
Acquisitions Manager, Purchasing
(405) 325-5261
craig-sisco@ou.edu

GovConnection Contact:
James "Dan" Pease
1-800-800-0019 x 75580
jpease@govconnection.com

GENERAL INFORMATION

GovConnection is dedicated to fulfilling the unique IT needs of higher education. GovConnection's extensive experience managing government contracts provides the expertise and knowledge to adequately address the various needs facing higher education procurement. Customer requirements are fulfilled efficiently through a variety of purchasing mechanisms that result in accurate departmental billing and shipment support documentation. GovConnection has access to over 100,000 peripheral products from hundreds of manufacturers.

Pricing/Discounts: Pricing varies from manufacturer to manufacturer. Product pricing is available online at http://www.govconnection.com/IPA/Campaigns/PCCGOV/Custom/EandI.htm or contact the GovConnection representative listed above.

To access E&I pricing online or place an order, you must go the link indicated above and register for a username and password.

Before placing an order with GovConnection, you must get coded as tax exempt.

Place Orders With
Or Obtain Quotes:
Dedicated E&I Sales Team
Phone: (800) 986-2289
Fax: (603) 683-6192
E-Mail: eandi@govconnection.com

John "Dan" Pease
1-800-800-0019 x 75580
jpease@govconnection.com

Pcard as Payment: Yes

Min Order: Due to fluctuating, unstable energy prices in today's marketplace, GovConnection may add a handling charge of $5.00 to any single order with a total value of $50.00 or less.

Invoicing: GovConnection, Inc.

Delivery Terms: Single items <150 lbs. or multiple items <500 lbs.; F.O.B. Destination, freight prepaid and allowed (within the continental US) via the most economical method.

GovConnection defines heavy shipments as a single item over 150 lbs. or multiple items over 500 lbs. or heavy dimensional weight (packages with a large size-to-weight ratio). For orders classified as a "Heavy Shipment", the shipping terms will be F.O.B. Destination, freight prepaid an added.

Special handling charges may be incurred for shipments of hazardous materials (e.g. laptop batteries) which require special packaging and/or handling under federal regulations.

Return Policy: Return authorization required - call (888) 213-0259 or contact the GovConnection Representative.

Items must be returned within 10 days after receiving your Return Merchandise Authorization number and must be packed in the original, unmarked packaging with manuals, software manufacture documents and registration card intact.

All returns must be authorized within 30 days of the invoice date. GovConnection will replace or repair, at their sole discretion, any product that is deemed defective. After 30 days, the manufacturer's warranty process must be followed.

Due to manufacturers restrictions, computers and printers are returnable in the first 30 days for repair only. Computers, printers, LCD projectors, and Quark products are not returnable for credit or exchange. All non-defective returns authorized by GovConnection are subject to a 15% restocking fee and must be completed within 30 days of invoice.

Claims: All claims for damaged goods or short shipments must be received in writing within 30 days.

Warranty:Varies per manufacturer. Contact the dedicated E&I Sales Team or GovConnection Representative.

Request Literature:marketinglit@eandi.org

Campus Specific Description Vendor Contract # Bid/Quote # Contract Period
HSC
Norman
Tulsa
Computer
Hardware,
Software,
Peripherals
and Services
Technology Integration Group
7810 Trade Street<
San Diego, CA 92121
(888) 463-7976

E&I#
CNR01143
  Contract Expires

11/30/2013

Instructions on how to order:

Always identify yourself as an E&I member when requesting a quote or placing an order and reference E&I contract #CNR01143. Create an account at E&I (www.eandi.org) to log in and obtain discounted pricing and contract information. Call the Purchasing Contact for any problems registering, logging-in, or locating needed information on the E&I website.

OU Purchasing Contact:
Craig Sisco
Acquisitions Manager, Purchasing
(405) 325-5261
craig-sisco@ouhsc.edu

GENERAL INFORMATION

E&I competitively awarded contract for Computer Hardware, Software, Peripherals and Services with minority supplier Technology Integration Group (TIG) provides E&I members with significant savings on servers, desktops and notebook computers from leading manufacturers, along with a full complement of software and peripheral products.

TIG is a qualified diversity supplier and certified as a Small Disadvantaged Business (SDB) by the United States Small Business Administration (SBA). Additionally, TIG is certified as a Minority Owned Business Enterprise (MBE) by the Women Minority Business Enterprise (WMBE) Clearinghouse.

Placing Orders/Obtaining Quotes: Contact Technology Integration Group for price discounts and quotes by emailing eandi@tig.com. Orders will be placed direct with TIG.

All orders over $5,000 require departments to enter a requisition in PeopleSoft and a purchase order issued by the Purchasing Department. All quotes and other documentation must be forwarded to the Purchasing department to process. Department personnel should not sign any agreement with the vendor. If presented with documents for signature, forward to Purchasing Contact.

Pricing/Discounts: Contact TIG at (888) 463-7976 of E&I discount information.
Pcard as Payment: Yes

Invoicing By: Technology Integration Group

Delivery: FOB Destination

Return Policy: Return authorization required. Defective product may be returned within 30 days of the shipping date for repair or replacement, as determined by manufacturer warranty. Contact the dedicated E&I Sales Team for a Return Materials Authorization (RMA) number. Non-defective products returned for credit or exchanges are subject to a 15% restocking fee. After 30 days, the manufacturer warranty applies.

Claims: Product that arrives with visible damage to the box should be refused. If carton damaged goods are accepted, you must file a claim with the carrier and send a copy of the inspection report to the E&I Sales Team. Please note that products must be examined for damage prior to assembly to qualify for return.

Warranty: Products purchased from TIG carry the applicable manufacturer's warranty (if any). Manufacturer warranties may vary on each product and are subject to change without notice. To determine warranties on specific products, please check with the product manufacturer or with the E&I Sales Team.

Request Literature:marketinglit@eandi.org



Elevator and Escalator Equipment and Services:

This E&I contract has been awarded through a competitive process and has met all University policies regarding competitive solicitations.

The University of Oklahoma is a member of the E&I (Educational & Institutional Cooperative Purchasing) consortium. E&I Cooperative Purchasing, in collaboration with the purchasing community and NAEP (National Association of Educational Procurement), strives to be the primary conduit for inter-collegiate group purchasing activities by aggregating knowledge, spend and technology to lower costs for its Member Institutions and Business Partners.

Campus Specific Description/
Cost
Information
Vendor Contract # Bid/Quote # Contract Period
HSC
Norman
Tulsa
Elevator and Escalator, Moving Walkways Schindler Elevator Corporation
1530 Timberwolf Dr.
Holland, OH 43528

John Albrecht, National Sales Mgr
Phone: (623) 398-6402
Fax: (623) 374-7095
E-Mail: john.albrecht@us.schindler.com

E&I #
CNR01202
  Contract Expires:

6/30/2015


Instructions on how to order products:

Always identify yourself as an E&I member when requesting a quote or placing an order and reference the E&I contract #CNR01165.

OU Purchasing Contact
Brad Larson
Senior Buyer, Purchasing
(405) 325-5261
brad-larson@ouhsc.edu

Schindler Elevator Contact:
John Albrecht
National Sales Mgr
Phone: (623) 398-6402
Fax: (623) 374-7095
E-Mail: john.albrecht@us.schindler.com

GENERAL INFORMATION

Schindler Elevator Corporation manufactures, installs, services and modernizes a broad range of elevators, escalators, and moving walks for schools, universities, institutional and commercial buildings. The company is a North American operation of the Switzerland-based Schindler Group, the world's largest escalator manufacturer and second largest elevator manufacturer.

Prices/ Discounts: New Business Unit Volume Discount
10 to 501%
51 to 1002%
101 to 1503%
151 to 2504%
251+5%


Place Orders With: Schindler Elevator Corporation

Pcard as Payment: Yes

Invoicing By: Schindler Elevator Corporation

Delivery Terms: Product Specific

Return Policy: N/A

Warranty: Product Specific

Request Literature:Product literature available at www.us.schindler.com

Instructions on how to order services:

Always identify yourself as an E&I member when requesting a quote or placing an order and reference the E&I contract #CNR01165

To obtain services, contact the National Account Manager as referenced above.







Furniture:

The purpose of this contract is to simplify and improve the process for purchasing furniture at all University campuses and locations. The contract pricing discounts are also available to all Institutions of Higher Education, Public and Secondary Schools, and Vo-Tech Schools in the State of Oklahoma.

Campus Specific Description/
Cost Information
Vendor Contract
#
Bid/Quote # Contract Period
HSC
Norman
Tulsa
OU Institutional Furniture Contract

Pricing is based on a percentage discount from list price.

(SEE OU INSTITUTIONAL FURNITURE PRINCING SCHEDULE FOR DISCOUNT PERCENTAGES BY BRAND AND VENDOR)

[ PDF ]

2014-2015_FURNITURE_PRICING_SCHEDULE

2014-2015_FURNITURE_VENDOR_LIST

ALLSTEEL PRICING 2014-2015

AMERICAN SEATING
PRICING SCHEDULE 2014-2015


BRETFORD PRICING SCHEDULE 2014-2015

COMMUNITY PRICE LIST JUNE 2014

COMMUNITY SUPPLEMENT PRICE LIST JUNE 2014

ECOLOGIC INDUSTRIES PRICING SCHEDULE 2014-2015

GLOBAL FURNITURE DISCOUNT STRUCTURE 2014-2015

HAWORTH PRICING SCHEDULE 2014-2015

HERMAN MILLER PRICING SCHEDULE 2014-2015

HON PRICING LIST
HUMANSCALE PRICING SCHEDULE 2014-2015


HUMANSCALE PRICING SCHEDULE 2014-2015

JSI CASEGOODS PRICE LIST JUNE 2014

JSI CONFERENCE PRICE LIST JUNE 2014

JSI SEATING PRCE LIST JUNE 2014

JSI SEATING SUPPLEMENT PRICE LIST - JUNE 2014

KIMBALL PRICING SCHEDULE 2014-2015

KNOLL PRICING SCHEDULE
KRUG DISCOUNT STRUCTURE 2014-2015


KRUG PRICING SCHEDULE

LEEDER FURN PRICING 2014-2015

MITY LITE PRICING 2014-2015

NEMSCHOFF DISCOUNT STRUCTURE 2014-2015

OFS FAMILY DISCOUNT STRUCTURE 2014-2015

PS FURNITURE PRICING 2014-2015

SPACESAVER PRICING SCHEDULE 2014-2015

SPECTRUM INDUSTRIES PRICING 2014-2015

STEEL SOLUTIONS PRICING SCHEDULE 2014-2015

STEELCASE E&I CONTRACT DISCOUNT STRUCTURE 2014-2015

SYSTEC PRICING SCHEDULE 2014-2015

UNIVERSITY LOFT PRICING SCHEDULE 2014-2015

VANCE HUNT & ASSOCIATE PRICING SCHEDULE 2014-2015



  R-10122-10 07/01/2014 - 06/30/2015

Options for four (4), one (1) year renewal periods though 6/30/2015.
Instructions on how to order:

OU Purchasing Contact:
Craig Sisco, Manager
(405) 325-5261
craig-sisco@ouhsc.edu

GENERAL INFORMATION:
The University of Oklahoma Purchasing Department has conducted the required solicitation process to arrive at a competitively priced contract to establish the OU Institutional Furniture Contract. University departments may use the contract for furniture purchases that are at or below $250,000 for the entire purchase. Orders that exceed $250,000 require approval by the Board of Regents at the next available meeting (refer to the Board of Regents Policies and Procedures manual located at http://www.ou.edu/regents/policy.html).

Placing an Order/ Obtaining Quotes: University departments may use the contract for furniture purchases that are at or below $250,000 for the entire purchase. Orders that exceed $250,000 require approval from the Board of Regents at the next available meeting (refer to the Board of Regents Policies and Procedures manual located at http://www.ou.edu/regents/policy.html.

University departments may obtain quotations from one or more of the contracted vendors in developing specifications and requirements. This can serve as an effective method for departments to compare offerings of several manufacture brands for the best solution for your needs.

University departments will submit a requisition in PeopleSoft and forward the quotation to the Purchasing Department for all orders over $5,000 to process a purchase order and place the order. Department may utilize their Small Dollar Purchasing authority and purchase any furniture order below $5,000 using the University Pcard as payment.

Pcard as Payment:Yes

Invoicing By:Contracted Furniture Vendors

Delivery Terms:F.O.B. Destination

Return Policy:Coordinate all returns with Furniture Contract Vendor

Claims:Contact Contract Furniture Vendor

Warranty: Manufacturer's Warranty (contact Furniture Vendor for more information)

This E&I contract has been awarded through a competitive process and has met all University policies regarding competitive solicitations.

The University of Oklahoma is a member of the E&I (Educational & Institutional Cooperative Purchasing) consortium. E&I Cooperative Purchasing, in collaboration with the purchasing community and NAEP (National Association of Educational Procurement), strives to be the primary conduit for inter-collegiate purchasing activities by aggregating knowledge, spend and technology to lower costs for its Member Institutions and Business Partners.

Campus
Specific
Description/
Cost
Information
Vendor Contract# Bid/Quote# Contract Period
HSC
Norman
Tulsa
Residence Life Furniture

Tables
Chairs
Lounge Furn.
Casegoods

Southwest Contract
17 Professional Drive
Temple, TX 76504
Phone: (254) 742-0061
Fax: (254) 742-0832

Website: www.southwestcontract.com

E&I #
CNR01232
  Contract Expires

02/28/2019

Instructions on how to order:

Always identify yourself as an E&I member when requesting a quote or placing an order and reference E&I contract #M500432

OU Purchasing Contact:
Craig Sisco, Manager
(405) 325-5261
craig-sisco@ouhsc.edu

Southwest Contract Contact:
Lee Thompson, Sales Representative
Phone: (254) 742-0061
Fax: (254) 742-0832
E-Mail: leesr@swcontract.com

Southwest Contract strives to develop products that offer unmatched flexibility and versatility for today's student environments. Whether its residence halls, suites, apartments or efficiency units, Southwest is prepared to meet the unique needs of E&I members by providing durable furniture solutions. The University departments can take advantage of significant savings on everything from tables and chairs to casegoods and lounge furniture through this contract.

Prices/Discounts: To access the discount structure, you will need to apply for a username and password at the E&I Member website located at www.eandi.org to access the Southwest Contract information.

Place Orders With
Or Obtain Quotes:
Southwest Contract Sales Representative

Pcard as Payment:Yes

Invoicing By:Southwest Contract

Delivery Terms:6-8 weeks ARO (After Receipt of Order)

Return Policy:Contact Lee Thompson, (254) 742-0061 or leesr@swcontract.com

Claims:All claims for damaged goods or short shipments must be received in writing within 30 days.

Warranty:All equipment and furnishings shall have an onsite parts, labor and travel warranty of 10 years.

Request Literature:marketinglit@eandi.org

Hewlett Packard Products and Services:

This E&I contract has been awarded through a competitive process and has met all University policies regarding competitive solicitations.

The University of Oklahoma is a member of the E&I (Educational & Institutional Cooperative Purchasing) consortium. E&I Cooperative Purchasing, in collaboration with the purchasing community and NAEP (National Association of Educational Procurement), strives to be the primary conduit for inter-collegiate group purchasing activities by aggregating knowledge, spend and technology to lower costs for its Member Institutions and Business Partners.

Campus Specific Description/
Cost
Information
Vendor Contract# Bid/Quote# Contract Period
HSC
Norman
Tulsa
Hewlett Packard Products and Services (including Printers) Hewlett Packard
Public Sales Sector
10810 Farnam Drive
Omaha, NE 68154
Phone: (800) 825-2329
Fax: (800) 825-2329

E&I #
CNR01142
  Contract Expires

05/31/2017

Reseller Contact:

Delcom Group, L.P.
1000 Shiloh, Suite 500
Plano, TX 75074
Phone: (214) 389-5500

  R-9111-09 Contract Expires

06/30/2014
Instructions on how to order:

Always identify yourself as an E&I member when requesting a quote or placing an order when ordering direct with Hewlett Packard or our reseller Delcom Group. Reference E&I Contact # EANDI-2006 when placing orders with HP and reference R-9111-09 when placing orders with Delcom Group.

OU Purchasing Contact:
Craig Sisco
Acquisitions Manager, Purchasing
(405) 325-5261
craig-sisco@ouhsc.edu

Hewlett Packard Contact:
Public Sales Sector
Phone: (800) 727-2472
Fax: (800) 825-2329
Online: www.hp.com/buy/ei
For additional assistance, email hp@eani.org

Delcom Group, LP Contact:
Phone: (214) 389-5500
Online: www.delcomgroup.com

GENERAL INFORMATION:

HP provides the campus with technology infrastructure and business offerings that span from handled devices to some of the world's most powerful supercomputer installations. HP's commercial line of microcomputers (servers, desktops, notebooks and handheld PC's), Alpha/Unix/Itanium Services, projectors, networking products, printers, digital cameras and services, for end-use only (not for resale), except in the case of the campus computer store or bookstore. E&I members are provided with substantial discounts resulting in prices significantly below HP's National Education Pricelist.


PROCEDURE:

Orders may be placed directly through Hewlett Packard or through the established reseller Delcom Group, LP.

Orders placed through Hewlett Packard Direct:
Before placing orders, all members must establish an account by contacting a Hewlett Packard Public Sector representative at (800) 727-2472 or online at www.hp.com/buy/ei.

Once an account is established, and in order to ensure that you receive the best possible pricing on your HP purchases, a Letter of Participation must be completed. To access the Letter of Participation, you must register for a username and password at the E&I Member website located at www.eandi.org to access the HP contract and the link to this letter. For assistance in completing this form or setting up an E&I username and password, contact the OU Purchasing contact listed above.

Orders placed through Delcom Group, LP:

Contact a Delcom Group, LP representative by phone (214) 389-5500 to set up an account and place orders.

Pricing/Discounts: To access the Hewlett Packard discount schedule, you must register for a username and password from the E&I Member website located at www.eandi.org to access the Hewlett Packard contract information.

Volume Discounts: Volume discounts, commonly referred to as "Big Deal Pricing", may be negotiated with HP on a case-by-case basis. Contact your HP sales representative or an E&I Contract Support Specialist at buyIT@eandi.org for Big Deal Pricing and be sure to reference E&I Contract # EANDI-2006 to ensure the University receives the best possible pricing available.

Pcard as Payment: Hewlett-Packard - Yes

Delcom Group, L.P. - Yes

Min. Order: Hewlett-Packard - None

Delcom Group, L.P. - None

Invoicing By: Hewlett Packard and Delcom Group

Delivery Terms: Hewlett-Packard & Delcom Group, L.P.
All products include free shipping in the contiguous United States and additional volume discounts ("Big Deal Pricing through Hewlett Packard) may be applied for eligible individual orders.

Return Policy: Hewlett Packard - Return authorization is required.

Delcom Group, L.P. - Contact vendor for information.

Claims: Hewlett Packard - All claims for damaged goods or short shipments must be received in writing within 30 days.

Declom Group, L.P. - Contact vendor for information.

Warranty: Hewlett-Packard - Varies by product

Delcom Group, L.P. - Varies by product.



Managed Print Services (Multifunction Copier and Printers):

The purpose of this contract is to simplify and improve the process for leasing multifunction copiers and printers at all University campuses and locations.

The Purchasing Department has conducted the required competitive process to arrive at a competitively priced contract.

Campus Specific Description/
Cost
Information
Vendor Contract# Bid/Quote# Contract Period
HSC
Norman
Tulsa
Multi Function Copiers and Print Equipment

BMI Systems
Eric Bowman
Phone: (405) 600-1345
Fax: (405) 232-2905
Email: eric.bowman@bmisystems.com

Sooner Copy Machines
Lori Bennett
Phone: (405) 364-7700
Email: loricm@coxinet.net

Standley Systems
Cindy Collins
Phone: (405) 224-0819
Fax: (405) 224-3010
Email: ccollins@standleys.com

  R-10121-10 10/01/2011 - 09/30/2012
The University has awarded a new Managed Print Services contract (multifunction copier and printer contract) that replaces that replaces the expired copier contract.

OU Purchasing Contact:
Mark Keesee
Manager
(405) 325-8519
mark-keesee@ouhsc.edu

University Printing Services (CONTRACT ADMINISTRATOR):
John Sarantakos
Contract Administrator
(405) 325-4176
jsarantakos@ou.edu

Debbie Underwood
Administrative Assistant
(405) 325-4176)
dlunderwood@ou.edu

GENERAL INFORMATION:

University Printing Services (the Contract Administrator) is developing a central source of information. The preliminary website address is http://printing.ou.edu/Copier.php which offers information about the objectives of the new contract and about the approved suppliers, allowing you to review the offerings available.

NOTE: Prior to purchasing or leasing any printers or copiers, even under $5,000, departments need to contact the Contract Administrator at University Printing Services to evaluate.

Pricing: Pricing will be determined based on an analysis and assessment review of the University departments printing needs. Contact John Sarantakos, Contract Administrator to schedule a meeting to determine the best solution for your department.

Notable changes between expired and new contracts:

  1. There are three (3) suppliers rather than two:
    • BMI (Canon and HP)
    • Sooner Copy (Sharp)
    • Standley Systems (Savin)
  2. The new contract includes printers.
  3. New placements will be closely reviewed to match your historical (most recent 12 months) activity and to guard against over-sizing.
  4. The supplier you choose will study your department to identify savings opportunities through
    1. Minimizing the number of desktop/convenience printers.
    2. Maximizing the routing of printing when it is necessary to the departmental multifunction copier or printer.
    3. Maximizing the saving of paper and cost by avoiding printing in favor of managing and filing documents electronically.
  5. Pricing will be fixed monthly lease charge.
  6. Base equipment configurations include, two-sided (duplex) printing/copying, FAX, auto document feeder, finisher and stapler, and network connectivity.
  7. Optional features: additional paper trays, larger feeders and finishers, E-Copy like capability.
  8. You may compare the offerings of all four vendors. It is strongly preferred and suggested that you compare at least two.


Features of the expired contract that carry over to the new contract:

  1. Leases are for 60 months with the option to extend for 24 additional months at a reduced rate.
  2. Suppliers will perform on-site evaluations and pricing proposals, which will be reviewed by the Contract Administrator prior to execution.
  3. Billing will be handled by the Contract Administrator.
  4. Two hour response time for service calls.
  5. Maintenance, toner, staples and parts are included.
  6. Unresolved problems should be directed to the Contract Administrator.


TONER SCAM ALERT

This is an alert about questionable sales tactics that are used from time to time by companies' seller toner cartridges for copiers. These companies viciously overprice their product and they use deceptive and very questionable sales practices, including using tactics and telling you that your toner shipment is ready to ship and just need your authorization.

Through the Managed Print Services contract, toner cartridges are already provided as part of the lease payments, so departments do not need to (and shouldn't) purchase toner cartridges through these companies.



Projector And Accessory Daily Rental Services:

University departments may use this service for daily projector and accessory rental. Because this service is offered by the University of Oklahoma OUTREACH College of Continuing Education, funds may be transferred directly from one University Department to another without the use of a purchase order.

Campus Specific Description/
Cost
Information
Vendor Contract# Bid/Quote# Contract Period
HSC
Norman
Tulsa
Projector And Accessory Rental

ConferencePROS
The University of Oklahoma OUTREACH

1639 Cross Center Drive, Suite 101
Norman, OK 73019-5050
Phone: (405) 325-3760 or
(800) 203-5494 Fax: (405) 325-7075

     


Instructions on how to order:

Place an Order: To view the pricing schedule go to www.conferencepros.com and click on AV RENTALS in the left hand column.

To receive a quote, obtain rate information or any other information, contact ConferencePROS by email at conferencepros@ou.edu or by phone or fax listed above.



Recreational and Athletic Equipment:

The following E&I contracts have been awarded through a competitive process and has met all University policies regarding competitive solicitations.

The University of Oklahoma is a member of the E&I (Educational & Institutional Cooperative Purchasing) consortium. E&I Cooperative Purchasing, in collaboration with the purchasing community and NAEP (National Association of Educational Procurement), strives to be the primary conduit for inter-collegiate group purchasing activities by aggregating knowledge, spend and technology to lower costs for its Member Institutions and Business Partners.

Campus Specific Description Vendor Contract# Bid/Quote# Contract Period
HSC
Norman
Tulsa
Recreational/Athletic Equipment Supplies Advantage Fitness Products
3520 Hayden Ave.
Culver City, CA 90232
(866) 512-8185


Website: www.afproducts.com

E&I
#CNR01219
  Contract Expires

11/30/2013
(One (1) - Five-Year Renewal Option)


Instructions on how to order:

Always identify yourself as an E&I member when requesting a quote or placing an order and reference E&I contract #CNR01219. Create an account at E&I (www.eandi.org) to log in and obtain discounted pricing and contract information. Call the Purchasing Contact for any problems registering, logging-in, or locating needed information on the E&I website.

OU Purchasing Contact:
Craig Sisco
Manager
(405) 325-5261
craig-sisco@ouhsc.edu

Advantage Fitness Products Contact:
Stacey Gipson
(888) 895-0547 ext. 121
sgipson@afproducts.com

GENERAL INFORMATION:

Advantage Fitness Products (AFP) is the nation's leading full-service fitness and wellness facility consultancy providing its clients with innovative solutions in design, supply, certification, and ongoing support. AFT enables clients to meet the ever-changing needs of facilities while maximizing their investments in fitness. Consultants utilize their diverse backgrounds in the broader fitness and wellness industries to create solutions based upon the client's individual goals and objectives.

Placing Orders/Obtaining Quotes: Before placing an order, an account must be created. Contact Advantage Fitness Products contact to set up an account, obtain a quote or place an order.

All orders over $5,000 require departments to enter a requisition in PeopleSoft and a purchase order issued by the Purchasing Department. All quotes and other documentation must be forwarded to the Purchasing department to process. Department personnel should not sign any agreement with the vendor. If presented with documents for signature, forward to Purchasing Contact.

Prices/Discounts: To access the E&I Member Pricing, you must register for a username and password at the E&I Member website located at www.eandi.org.

Pcard as Payment: Yes

Invoicing By:Advantage Fitness Products

Delivery:Strength Equipment: 60-75 days ARO
All Other Equipment: 15-21 days ARO from date of approved order with signed purchase order.

Return Policy:Re-stocking fess (25%) plus freight and shipping for in-stock items. Custom ordered items will be handled on a case by case basis, with a minimum 50% restocking fee on custom items.

Claims:All claims should be reported to the supplier immediately.

Warranty:Standard warranty of 2 years parts and 1 year labor. Advantage Fitness Products offers manufacturer's extended warranty programs up to 3 years parts and labor - these are separate from maintenance programs. Advantage also offers monthly, quarterly, yearly Preventative Maintenance Program options - price is dependent on quantities and types of equipment.

Request Literature:marketinglit@eandi.org

Campus Specific Description Vendor Contract# Bid/Quote# Contract Period
HSC
Norman
Tulsa
Recreational/Athletic Equipment Supplies Matrix Fitness Systems
1610 Landmark Drive
Cottage Grove, WI 53527
(866) 693-4863

Website: www.matrixfitness.com

E&I
#CNR01068
  Contract Expires

11/13/2013


Instructions on how to order:

Always identify yourself as an E&I member when requesting a quote or placing an order and reference E&I contract #CNR01222. Create an account at E&I (www.eandi.org) to log in and obtain discounted pricing and contract information. Call the Purchasing Contact for any problems registering, logging-in, or locating needed information on the E&I website.

OU Purchasing Contact:
Craig Sisco
Manager
(405) 325-5261
craig-sisco@ouhsc.edu

Matrix Fitness Systems Contact:
Chris Kohlhoff
(866) 693-4863 ext 1398
ckohlhoff@matrixfitness.com

GENERAL INFORMATION:

E&I's new competitively awarded contract with Matrix Fitness Systems provides lower costs on their complete line of cardiovascular and strength equipment. Matrix Fitness is dedicated to delivering the most durable commercial fitness products, on time, with the lowest total cost of ownership.

Placing Orders/Obtaining Quotes: Before placing an order, an account must be created. Contact Matrix Fitness Systems contact to set up an account, obtain a quote or place an order.

All orders over $5,000 require departments to enter a requisition in PeopleSoft and a purchase order issued by the Purchasing Department. All quotes and other documentation must be forwarded to the Purchasing department to process. Department personnel should not sign any agreement with the vendor. If presented with documents for signature, forward to Purchasing Contact.

Pricing/Discounts: To access the E&I Member Pricing, you must register for a username and password at the E&I Member website located at www.eandi.org.

Pcard as Payment: No (Discover, MasterCard and Visa only)

Invoicing By:Matrix Fitness Systems

Delivery:FOB Destination. Delivery and installation is included in pricing. Allow 2-4 weeks ARO for cardio equipment and entertainment; 6-8 weeks ARO for strength equipment.

Return Policy:Returns are permitted with the approval of the Territory and Regional Mangers. Returns will be allowed based on the following circumstances:
  • The product is defective
  • Nonconforming
  • Incorrectly ordered or shipped
  • Received as an overage or duplicated
  • Shipped in error and the overage is noted on the shipping document(s)
  • The product receipt is late or delayed and because of the late or delayed delivery is deemed in good faith by the member to be unusable or no longer needed.


Claims:All claims should be reported to the supplier immediately.

Warranty:Matrix products are protected user the best warranty in the business. A three (3) year parts and labor warranty on the cardio products. This includes the belt and decks on the treadmill. The three (3) years parts and labor carries to the strength and includes everything except the upholstery, cables and grips. The warranty is limited on the group exercise products and is reduced to one (1) year parts on the entertainment.

Request Literature:marketinglit@eandi.org



Video Conferencing Equipment:

This E&I contract has been awarded through a competitive process and has met all University policies regarding competitive solicitations.

The University of Oklahoma is a member of the E&I (Educational & Institutional Cooperative Purchasing) consortium. E&I Cooperative Purchasing, in collaboration with the purchasing community and NAEP (National Association of Educational Procurement), strives to be the primary conduit for inter-collegiate group purchasing activities by aggregating knowledge, spend and technology to lower costs for its Member Institutions and Business Partners.

Campus Specific Description/
Cost
Information
Vendor Contract# Bid/Quote# Contract Period
HSC
Norman
Tulsa
Video Conferencing Equipment

Projectors

Plasma Screens

LCD TV's

SKC Communication Products, Inc.
8320 Hedge Lane Terrace
Shawnee Mission, KS 66227
Phone: (800) 882-7779 x 7249
Fax: (800) 454-4752

  E&I #
CNR01317
Contract Expires

09/30/2016

Instructions on how to order:

Always identify yourself as an E&I member when requesting a quote or placing an order and reference the E&I contract #CNR01052.

OU Purchasing Contact:
Craig Sisco, Manager
(405) 325-5261
craig-sisco@ouhsc.edu

SKC Communication Products Contact:
Greg Maniss, Sales Representative
1630 E. 30 Place
Tulsa, OK 74114
Phone: (918) 521-5131
E-Mail: greg.maniss@skccom.com

GENERAL INFORMATION:

The purpose of this contract is to simplify and improve the process for purchasing video conferencing equipment at all University campuses and locations.

SKC Communication Products is one of the nation's leading distributors of telecommunications and conferencing solutions. SKC maintains a large in-stock inventory and also provides maintenance and installation services.

Prices/Discounts: Discounts vary by manufacturer and product. For member pricing visit http://eic00p.skccom.com.
Place Orders With: University departments shall use the contract for video conferencing equipment that are at or below the University's dollar limit for formal competition (please refer to the Board of Regents Policies and Procedures manual). University department are required to submit a requisition in PeopleSoft and a purchase order processed by the Purchasing Department for any orders exceeding the dollar limit requiring formal competition.

SKC Communication Products, Inc. by phone or fax number listed above, online at http://eic00p.skccom.com, or by contacting our local SKC sales representative.

Pcard as Payment: Yes

Invoicing By:SKC Communication Products, Inc.

Delivery Terms:SKC will not charge freight on University orders.

Warranty:Manufacture's product warranty - contact SKC Sales Representative for more details.