University of Oklahoma - Purchasing Department

Equipment

Computer Leasing
Computer Peripherals
Elevator and Escalator Equipment and Services
Electric Vehicles and Carts (Low Speed)
Furniture
Hewlett Packard Products and Services
Managed Print Services (Multifunction Copier and Printers)
Projector and Accessory Daily Rental Services
Recreational and Athletic Equipment
Video Conferencing Equipment

Computer Leasing:

The purpose of this contract is to simplify and improve the process for leasing Dell computers at all University campuses and locations.

The Purchasing Department has conducted the required competitive process to arrive at a competitively priced contract for Dell computer leasing.

Campus Specific	Description/ Cost Information	Vendor	Contract #	Bid/Quote #	Contract Period
HSC Norman Tulsa	Dell Computer Leasing	Norman Campus Dell Computer Lease http://itstore.ou.edu HSC Campus Dell Computer Lease http://www.ouhsc.edu/it/ Click on Computer Leases	Master Agreement #046498	R-5274-07	Contract Expires: 06/30/2013

Instructions on how to order:

OU Purchasing Contact
Allen Cook
I.T. Procurement Manager
(405) 325-4704
atcook@ou.edu

GENERAL INFORMATION

The Seat Management Program offers a win-win situation for the University of Oklahoma and supports its mission by helping provide a great opportunity to acquire leading edge technology. This program is a 3-year desktop and laptop leasing program with value added services. While mandatory for all Administrative areas, Academic areas are encouraged to consider Seat Management as a feasible alternative to traditional purchasing of computers. The motivations behind the campus-wide Seat Management initiative include:

Financial Savings
Disciplined technology rotation
Increased standardization
Enhanced customer service
Reduction in total cost of ownership

Value added services include installation and de-installation, 'imaged' configurations which allow for computers to be shipped with desired software and setting already configured project/asset management and service account management.

Placing an Order:

If you would like to look at pre-set bundles, have question regarding the leasing program or would like to start leasing computers, contact the following:

HSC Campus
Contact your technical support personnel (Tier 1) or
IT Support Services: Jeff McCaniles, (405) 271-8664 or
go to the following website for more details: http://www.ouhsc.edu/it/

Norman Campus
Contact David Stone, (405) 325-6157 for additional information
Website http://itstore.ou.edu

Computer Peripherals:

This E&I contract has been awarded through a competitive process and has met all University policies regarding competitive solicitations.

The University of Oklahoma is a member of the E&I (Educational & Institutional Cooperative Purchasing) consortium. E&I Cooperative Purchasing, in collaboration with the purchasing community and NAEP (National Association of Educational Procurement), strives to be the primary conduit for inter-collegiate group purchasing activities by aggregating knowledge, spend and technology to lower costs for its Member Institutions and Business Partners.

Campus Specific	Description/ Cost Information	Vendor	Contract #	Bid/Quote #	Contract Period
HSC Norman Tulsa	Computer Hardware, Software, Peripherals and Services	GovConnection, Inc. 732 Milford Avenue Merrimack, NH 03054-4633 Phone: (800) 986-2289 Fax: (603) 683-6192	E&I# CNR01141		Contract Expires: 03/31/2017

Instructions on how to order:

Always identify yourself as an E&I member when requesting a quote or placing an order and reference E&I Contract #CNR01141.

OU Purchasing Contact:
Allen Cook
IT Purchasing Manager
(405) 325-4704
atcook@ou.edu

GovConnection Contact:
James "Dan" Pease
1-800-800-0019 x 75580
jpease@govconnection.com

GENERAL INFORMATION

GovConnection is dedicated to fulfilling the unique IT needs of higher education. GovConnection's extensive experience managing government contracts provides the expertise and knowledge to adequately address the various needs facing higher education procurement. Customer requirements are fulfilled efficiently through a variety of purchasing mechanisms that result in accurate departmental billing and shipment support documentation. GovConnection has access to over 100,000 peripheral products from hundreds of manufacturers.

Pricing/Discounts:	Pricing varies from manufacturer to manufacturer. Product pricing is available online at http://www.govconnection.com/IPA/Campaigns/PCCGOV/Custom/EandI.htm or contact the GovConnection representative listed above. To access E&I pricing online or place an order, you must go the link indicated above and register for a username and password. Before placing an order with GovConnection, you must get coded as tax exempt.
Place Orders With Or Obtain Quotes:	Dedicated E&I Sales Team Phone: (800) 986-2289 Fax: (603) 683-6192 E-Mail: eandi@govconnection.com John "Dan" Pease 1-800-800-0019 x 75580 jpease@govconnection.com
Pcard as Payment:	Yes
Min Order:	Due to fluctuating, unstable energy prices in today's marketplace, GovConnection may add a handling charge of $5.00 to any single order with a total value of $50.00 or less.
Invoicing:	GovConnection, Inc.
Delivery Terms:	Single items <150 lbs. or multiple items <500 lbs.; F.O.B. Destination, freight prepaid and allowed (within the continental US) via the most economical method. GovConnection defines heavy shipments as a single item over 150 lbs. or multiple items over 500 lbs. or heavy dimensional weight (packages with a large size-to-weight ratio). For orders classified as a "Heavy Shipment", the shipping terms will be F.O.B. Destination, freight prepaid an added. Special handling charges may be incurred for shipments of hazardous materials (e.g. laptop batteries) which require special packaging and/or handling under federal regulations.
Return Policy:	Return authorization required - call (888) 213-0259 or contact the GovConnection Representative. Items must be returned within 10 days after receiving your Return Merchandise Authorization number and must be packed in the original, unmarked packaging with manuals, software manufacture documents and registration card intact. All returns must be authorized within 30 days of the invoice date. GovConnection will replace or repair, at their sole discretion, any product that is deemed defective. After 30 days, the manufacturer's warranty process must be followed. Due to manufacturers restrictions, computers and printers are returnable in the first 30 days for repair only. Computers, printers, LCD projectors, and Quark products are not returnable for credit or exchange. All non-defective returns authorized by GovConnection are subject to a 15% restocking fee and must be completed within 30 days of invoice.
Claims:	All claims for damaged goods or short shipments must be received in writing within 30 days.
Warranty:	Varies per manufacturer. Contact the dedicated E&I Sales Team or GovConnection Representative.
Request Literature:	marketinglit@eandi.org

Campus Specific	Description	Vendor	Contract #	Bid/Quote #	Contract Period
HSC Norman Tulsa	Computer Hardware, Software, Peripherals and Services	Technology Integration Group 7810 Trade Street< San Diego, CA 92121 (888) 463-7976	E&I# CNR01143		Contract Expires 11/30/2013

Instructions on how to order:

Always identify yourself as an E&I member when requesting a quote or placing an order and reference E&I contract #CNR01143. Create an account at E&I (www.eandi.org) to log in and obtain discounted pricing and contract information. Call the Purchasing Contact for any problems registering, logging-in, or locating needed information on the E&I website.

OU Purchasing Contact:
Craig Sisco
Manager
(405) 325-5261
craig-sisco@ouhsc.edu

GENERAL INFORMATION

E&I competitively awarded contract for Computer Hardware, Software, Peripherals and Services with minority supplier Technology Integration Group (TIG) provides E&I members with significant savings on servers, desktops and notebook computers from leading manufacturers, along with a full complement of software and peripheral products.

TIG is a qualified diversity supplier and certified as a Small Disadvantaged Business (SDB) by the United States Small Business Administration (SBA). Additionally, TIG is certified as a Minority Owned Business Enterprise (MBE) by the Women Minority Business Enterprise (WMBE) Clearinghouse.

Placing Orders/Obtaining Quotes:	Contact Technology Integration Group for price discounts and quotes by emailing eandi@tig.com. Orders will be placed direct with TIG. All orders over $5,000 require departments to enter a requisition in PeopleSoft and a purchase order issued by the Purchasing Department. All quotes and other documentation must be forwarded to the Purchasing department to process. Department personnel should not sign any agreement with the vendor. If presented with documents for signature, forward to Purchasing Contact.
Pricing/Discounts:	Contact TIG at (888) 463-7976 of E&I discount information.
Pcard as Payment:	Yes
Invoicing By:	Technology Integration Group
Delivery:	FOB Destination
Return Policy:	Return authorization required. Defective product may be returned within 30 days of the shipping date for repair or replacement, as determined by manufacturer warranty. Contact the dedicated E&I Sales Team for a Return Materials Authorization (RMA) number. Non-defective products returned for credit or exchanges are subject to a 15% restocking fee. After 30 days, the manufacturer warranty applies.
Claims:	Product that arrives with visible damage to the box should be refused. If carton damaged goods are accepted, you must file a claim with the carrier and send a copy of the inspection report to the E&I Sales Team. Please note that products must be examined for damage prior to assembly to qualify for return.
Warranty:	Products purchased from TIG carry the applicable manufacturer's warranty (if any). Manufacturer warranties may vary on each product and are subject to change without notice. To determine warranties on specific products, please check with the product manufacturer or with the E&I Sales Team.
Request Literature:	marketinglit@eandi.org

Elevator and Escalator Equipment and Services:

Campus Specific	Description/ Cost Information	Vendor	Contract #	Bid/Quote #	Contract Period
HSC Norman Tulsa	Elevator and Escalator, Moving Walkways	Schindler Elevator Corporation 1530 Timberwolf Dr. Holland, OH 43528 John Albrecht, National Sales Mgr Phone: (623) 398-6402 Fax: (623) 374-7095 E-Mail: john.albrecht@us.schindler.com	E&I # CNR01202		Contract Expires: 6/30/2015

Instructions on how to order products:

Always identify yourself as an E&I member when requesting a quote or placing an order and reference the E&I contract #CNR01165.

OU Purchasing Contact
Craig Sisco
Manager, Purchasing Department
(405) 325-5261
Craig-sisco@ouhsc.edu

Schindler Elevator Contact:
John Albrecht
National Sales Mgr
Phone: (623) 398-6402
Fax: (623) 374-7095
E-Mail: john.albrecht@us.schindler.com

GENERAL INFORMATION

Schindler Elevator Corporation manufactures, installs, services and modernizes a broad range of elevators, escalators, and moving walks for schools, universities, institutional and commercial buildings. The company is a North American operation of the Switzerland-based Schindler Group, the world's largest escalator manufacturer and second largest elevator manufacturer.

Prices/ Discounts:

New Business Unit Volume Discount

10 to 50	1%
51 to 100	2%
101 to 150	3%
151 to 250	4%
251+	5%

Place Orders With:

Schindler Elevator Corporation

Pcard as Payment:

Yes

Invoicing By:

Schindler Elevator Corporation

Delivery Terms:

Product Specific

Return Policy:

N/A

Warranty:

Product Specific

Request Literature:

Product literature available at www.us.schindler.com

Instructions on how to order services:

Always identify yourself as an E&I member when requesting a quote or placing an order and reference the E&I contract #CNR01165

To obtain services, contact the National Account Manager as referenced above.

Electric Vehicles and Carts (Low Speed):

Campus Specific	Description	Vendor	Contract #	Bid/Quote#	Contract Period
HSC Norman Tulsa	Electric Vehicles and Carts	Miles Electric Vehicles 1601 Wilshire Blvd. Santa Monica, CA 90403 Oklahoma Dealer: Miles Tulsa 1207 S. Detroit Ave. Tulsa, OK (918) 2304283	E&I #CNR01247		Contract Expires 06/30/2013 (Two (2) - Two-year Renewal Options)

Instructions on how to order: Always identify yourself as an E&I member when requesting a quote or placing an order and reference E&I contract #CNR01247 Create an account at E&I (www.eandi.org) to log in and obtain discounted pricing and contract information. Call the Purchasing Contact for any problems registering, logging-in, or locating needed information on the E&I website. OU Purchasing Contact Craig Sisco Manager (405) 325-5261 craig-sisco@ouhsc.edu GENERAL INFORMATION Miles Electric Vehicles offers a comprehensive line of low speed all electric vehicles that produce zero tailpipe emissions. Ideally suited for fleet and neighborhood driving, Miles Vehicles set the category standard for safety, comfort, quality and value. The E&I contract offers two vehicles choices (Electric Cars and Electric Trucks), including all combinations of options, as well as related equipment, parts and accessories and consumables. Miles Vehicles deliver strikingly low operating costs, and provide a sustainable solution for managing fleet services on campus.
Placing Orders/Obtaining Quotes:	Quotes can be obtained direct from Miles Electric Vehicles by contacting Zion Enos at zenos@milesautomotive.com or by contacting the Oklahoma Dealer listed above. All orders over $5,000 require departments to enter a requisition in PeopleSoft and a purchase order issued by the Purchasing Department. All quotes and other documentation must be forwarded to the Purchasing department to process. Department personnel should not sign any agreement with the vendor. If presented with documents for signature, forward to Purchasing Contact.
Pricing/Discounts:	Discount = 24% off MSRP and is available exclusively on the following vehicle types: ZX40ST (truck) and ZX40ST (car). Related vehicle equipment; vehicle parts; vehicle accessories and vehicle consumables are included in this agreement. The price list for these additional items is available at www.mevdealer.com. A username and password to access the site will be issued upon purchase of a vehicle.
Contract Benefits:	Introductory pricing incentives and periodic purchasing incentives may be available throughout the year. Contact Zion Enos at zenos@milesautomotive.com for additional information.
Pcard for Payment:	Yes for Parts and Accessories only
Invoicing By:	Dealer & Supplier
Delivery:	FOB, Sealer or to Member's own delivery point. Freight Prepaid and Added. All vehicles are shipped to Dealer for final preparation and delivery to the Member.
Claims:	No products ordered and delivered to a Member may be refused or returned to the Supplier. Member shall inspect the products upon delivery and shall clearly note any defects and provide a designated contact on the form provided by the carrier upon delivery. Miles Electric Vehicles will work with the carrier to repair damage caused by shipping that is reported as set forth above.
Warranty:	Miles Electric Vehicle Warranty
Product Literature:	Send email requests to Zion Enos at zenos@milesautomotive.com.
Request Literature:	marketinglit@eandi.org

Furniture:

The purpose of this contract is to simplify and improve the process for purchasing furniture at all University campuses and locations. The contract pricing discounts are also available to all Institutions of Higher Education, Public and Secondary Schools, and Vo-Tech Schools in the State of Oklahoma.

Campus Specific	Description/ Cost Information	Vendor	Contract #	Bid/Quote #	Contract Period
HSC Norman Tulsa	OU Institutional Furniture Contract Pricing is based on a percentage discount from list price. (SEE OU INSTITUTIONAL FURNITURE PRINCING SCHEDULE FOR DISCOUNT PERCENTAGES BY BRAND AND VENDOR)	Pricing Schedule: 2012-2013 FURNITURE VENDOR LIST - PDF 2012-2013 Pricing Schedule - PDF AllSteel Pricing Schedule - PDF American Seating Pricing Schedule- PDF Computer Comforts Price List - PDF Desk Plus Price List - PDF DWI Enterprises Price List - PDF Ecologic Industries Pricing Schedule - PDF Global Pricing Schedule - PDF Haworth Pricing Schedule - PDF Herman Miller Pricing Schedule - PDF Hon Pricing Schedule - PDF Humanscale Pricing Schedule - PDF Kimball Office Pricing Schedule - PDF Knoll Pricing Schedule - PDF Krug Healthcare Pricing Schedule - PDF Leeder Furniture Pricing Schedule - PDF Mity-Lite Pricing Schedule - PDF OFS First Office Carolina Lowenstein Pricing Schedule - PDF Scacesaver Pricing Schedule - PDF Steel Solutions Pricing Schedule - PDF Steelcase Pricing Solutions - PDF Systec Pricing Solutions - PDF Vance Hunt and Associates Pricing Schedule- PDF		R-10122-10	07/01/2012 - 06/30/2013 Options for four (4), one (1) year renewal periods though 6/30/2015.

Instructions on how to order:

OU Purchasing Contact:
Craig Sisco, Manager
(405) 325-5261
craig-sisco@ouhsc.edu

GENERAL INFORMATION:
The University of Oklahoma Purchasing Department has conducted the required solicitation process to arrive at a competitively priced contract to establish the OU Institutional Furniture Contract. University departments may use the contract for furniture purchases that are at or below $250,000 for the entire purchase. Orders that exceed $250,000 require approval by the Board of Regents at the next available meeting (refer to the Board of Regents Policies and Procedures manual located at http://www.ou.edu/regents/policy.html).

Placing an Order/ Obtaining Quotes:	University departments may use the contract for furniture purchases that are at or below $250,000 for the entire purchase. Orders that exceed $250,000 require approval from the Board of Regents at the next available meeting (refer to the Board of Regents Policies and Procedures manual located at http://www.ou.edu/regents/policy.html. University departments may obtain quotations from one or more of the contracted vendors in developing specifications and requirements. This can serve as an effective method for departments to compare offerings of several manufacture brands for the best solution for your needs. University departments will submit a requisition in PeopleSoft and forward the quotation to the Purchasing Department for all orders over $5,000 to process a purchase order and place the order. Department may utilize their Small Dollar Purchasing authority and purchase any furniture order below $5,000 using the University Pcard as payment.
Pcard as Payment:	Yes
Invoicing By:	Contracted Furniture Vendors
Delivery Terms:	F.O.B. Destination
Return Policy:	Coordinate all returns with Furniture Contract Vendor
Claims:	Contact Contract Furniture Vendor
Warranty:	Manufacturer's Warranty (contact Furniture Vendor for more information)

This E&I contract has been awarded through a competitive process and has met all University policies regarding competitive solicitations.

Claridge items are also available from selected local dealers awarded on the OU Institutional Furniture Contract #R-10122-10.

Campus Specific	Description/ Cost Information	Vendor	Contract #	Bid/Quote #	Contract Period
HSC Norman Tulsa	Markerboard Chalkboards Tackboards Blackboards Cases and Cabinets	Claridge - South Central Division 3248 Towerwood Drive Farmers Branch, TX 75234 Claridge Inside Sales Representative Casey Johnson Phone: (870) 743-2200 x 214 Fax: (870) 743-1908 cjohnson@claridgeproducts.com	E&I# CNR01298		E&I Contract Expires: 09/30/2012
HSC Norman Tulsa		Local Dealers (OU Institutional Furniture Contract: Bill Warren Office Products Bea Gee Phone (405) 947-5676 Fax: (405) 943-3660 bgee@bwop.net Business Interiors by Staples Kim Knox Phone: (405) 943-6303 Fax: (405) 943-6375 Kim.knox@staples.com Interiors for Business LeAnn Burns Phone: (405) 235-3375 Fax: (405) 235-3396 LBIFB@sbcglobal.net Scott Rice Trish Tetreault Phone: (405) 848-2224 Fax: (405) 848-3999 ttetreault@scottriceok.com Southwestern Stationers Dick Robberson Phone: (405) 525-9411 Fax: (405) 556-9000 Dick.robberson @southwesternok.com		OU Institutional Furniture Contract #R-10122-10	07/01/2012 - 06/30/2013 Options for four (4), One (1) year renewals through 6/30/2015

Instructions on how to order:

Always identify yourself as an E&I member when requesting a quote or placing an order and reference E&I contract #CNR01133 when dealing direct with Claridge Products. When contacting the local dealers, reference OU Institutional Furniture Contract # R-10122-10 and ask to receive E&I discounts per contract #CNR01218.

OU Purchasing Contact:
Craig Sisco, Manager
(405) 325-5261
craig-sisco@ouhsc.edu

GENERAL INFORMATION: Claridge markerboards, chalkboards, tackboards, cabinets, and cases can be found in offices, universities, hospitals, hotels and schools across the country. Claridge is committed to protecting and preserving the natural environment through a variety of ongoing programs. From GREENGUARD Certification for markerboards and select tackboards, to in-house recycling programs, Claridge strives to help eliminate indoor environmental contaminates and supports the Green movement.
Prices/Discounts:	E&I's contract pricing is based on a 50/20/10 discount from published manufacture list pricing. To access the E&I member price list for Claridge products, you must register for a username and password from the E&I website located at www.eandi.org. Pricing discounts through the OU Institutional Furniture Contract is based on a percentage discount from list price. See the OU INSTITUTIONAL FURNITURE PRICING SCHEDULE located at the OU Purchasing website located at www.ou.edu/purchasing/home, "Contracts", "Furniture".
Place Orders With:	Orders can be placed direct with Claridge via phone, fax or e-mail be contacting the Claridge Inside Sales Representative listed above or by contacting a local Claridge authorized dealer listed above. Authorized Claridge dealers are approved, contracted vendors associated with the OU Institutional Furniture Contract.
Pcard as Payment:	Yes
Delivery Terms:	Claridge (Direct) QuickShip Items (denoted by * in catalog) Orders > $700 net + FREE FREIGHT Orders $150-$699 net - $150 Flat Freight Fee Orders < $150 contact Claridge for quote UPS Shipped Items (denoted by ? in catalog) Freight - 15% of net sales, minimum $200 Remainder of Catalog Items Freight = 15% of net sales, minimum $200 Orders > $5000 net contact Claridge for quote Other Footnotes: Freight rates apply to lower 48 states. Please call for freight quote in other areas. Orders that combine QuickShip and non QuickShip items will default to Remainder of Catalog Items terms. Please contact Claridge for quote. Freight will be reviewed and evaluated every 6 months by Claridge and E&I and may be adjusted to reflect current freight rates upon mutual agreement. This is effective based on the first day of the agreement. Local Dealers Contact the Local Dealer for quote
Warranty:	Manufacturer's Warranty: Contractor warrants that goods and services furnished hereunder will conform to the requirements of this contract (including all descriptions, specifications, and drawings made a part hereof), and such goods will be merchantable, fit for their intended purposes, free from all defects in materials and workmanship and to the extent not manufactured pursuant to detailed designs furnished by the member, free from defects and design. The University department's approval of designs and specifications furnished by Contractor shall not relieve the Contractor of its obligations under this warranty.
Installation:	Contact local dealer for quote

This E&I contract has been awarded through a competitive process and has met all University policies regarding competitive solicitations.

The University of Oklahoma is a member of the E&I (Educational & Institutional Cooperative Purchasing) consortium. E&I Cooperative Purchasing, in collaboration with the purchasing community and NAEP (National Association of Educational Procurement), strives to be the primary conduit for inter-collegiate purchasing activities by aggregating knowledge, spend and technology to lower costs for its Member Institutions and Business Partners.

Campus Specific	Description/ Cost Information	Vendor	Contract#	Bid/Quote#	Contract Period
HSC Norman Tulsa	Residence Life Furniture Tables Chairs Lounge Furn. Casegoods	Southwest Contract 17 Professional Drive Temple, TX 76504 Phone: (254) 742-0061 Fax: (254) 742-0832 Website: www.southwestcontract.com	E&I # CNR01232		Contract Expires 03/06/2013

Instructions on how to order: Always identify yourself as an E&I member when requesting a quote or placing an order and reference E&I contract #M500432 OU Purchasing Contact: Craig Sisco, Manager (405) 325-5261 craig-sisco@ouhsc.edu Southwest Contract Contact: Lee Thompson, Sales Representative Phone: (254) 742-0061 Fax: (254) 742-0832 E-Mail: leesr@swcontract.com Southwest Contract strives to develop products that offer unmatched flexibility and versatility for today's student environments. Whether its residence halls, suites, apartments or efficiency units, Southwest is prepared to meet the unique needs of E&I members by providing durable furniture solutions. The University departments can take advantage of significant savings on everything from tables and chairs to casegoods and lounge furniture through this contract.
Prices/Discounts:	To access the discount structure, you will need to apply for a username and password at the E&I Member website located at www.eandi.org to access the Southwest Contract information.
Place Orders With Or Obtain Quotes:	Southwest Contract Sales Representative
Pcard as Payment:	Yes
Invoicing By:	Southwest Contract
Delivery Terms:	6-8 weeks ARO (After Receipt of Order)
Return Policy:	Contact Lee Thompson, (254) 742-0061 or leesr@swcontract.com
Claims:	All claims for damaged goods or short shipments must be received in writing within 30 days.
Warranty:	All equipment and furnishings shall have an onsite parts, labor and travel warranty of 10 years.
Request Literature:	marketinglit@eandi.org

Hewlett Packard Products and Services:

Campus Specific	Description/ Cost Information	Vendor	Contract#	Bid/Quote#	Contract Period
HSC Norman Tulsa	Hewlett Packard Products and Services (including Printers)	Hewlett Packard Public Sales Sector 10810 Farnam Drive Omaha, NE 68154 Phone: (800) 825-2329 Fax: (800) 825-2329	E&I # CNR01142		Contract Expires 05/31/2017
HSC Norman Tulsa	Hewlett Packard Products and Services (including Printers)	Reseller Contact: Delcom Group, L.P. 1000 Shiloh, Suite 500 Plano, TX 75074 Phone: (214) 389-5500		R-9111-09	Contract Expires 06/30/2014

Instructions on how to order: Always identify yourself as an E&I member when requesting a quote or placing an order when ordering direct with Hewlett Packard or our reseller Delcom Group. Reference E&I Contact # EANDI-2006 when placing orders with HP and reference R-9111-09 when placing orders with Delcom Group. OU Purchasing Contact: Allen Cook, IT Purchasing Manager (405) 325-4704 atcook@ou.edu
Hewlett Packard Contact: Public Sales Sector Phone: (800) 727-2472 Fax: (800) 825-2329 Online: www.hp.com/buy/ei For additional assistance, email hp@eani.org	Delcom Group, LP Contact: Phone: (214) 389-5500 Online: www.delcomgroup.com
GENERAL INFORMATION: HP provides the campus with technology infrastructure and business offerings that span from handled devices to some of the world's most powerful supercomputer installations. HP's commercial line of microcomputers (servers, desktops, notebooks and handheld PC's), Alpha/Unix/Itanium Services, projectors, networking products, printers, digital cameras and services, for end-use only (not for resale), except in the case of the campus computer store or bookstore. E&I members are provided with substantial discounts resulting in prices significantly below HP's National Education Pricelist.

PROCEDURE: Orders may be placed directly through Hewlett Packard or through the established reseller Delcom Group, LP. Orders placed through Hewlett Packard Direct: Before placing orders, all members must establish an account by contacting a Hewlett Packard Public Sector representative at (800) 727-2472 or online at www.hp.com/buy/ei. Once an account is established, and in order to ensure that you receive the best possible pricing on your HP purchases, a Letter of Participation must be completed. To access the Letter of Participation, you must register for a username and password at the E&I Member website located at www.eandi.org to access the HP contract and the link to this letter. For assistance in completing this form or setting up an E&I username and password, contact the OU Purchasing contact listed above. Orders placed through Delcom Group, LP: Contact a Delcom Group, LP representative by phone (214) 389-5500 to set up an account and place orders.
Pricing/Discounts:	To access the Hewlett Packard discount schedule, you must register for a username and password from the E&I Member website located at www.eandi.org to access the Hewlett Packard contract information. Volume Discounts: Volume discounts, commonly referred to as "Big Deal Pricing", may be negotiated with HP on a case-by-case basis. Contact your HP sales representative or an E&I Contract Support Specialist at buyIT@eandi.org for Big Deal Pricing and be sure to reference E&I Contract # EANDI-2006 to ensure the University receives the best possible pricing available.
Pcard as Payment:	Hewlett-Packard - Yes Delcom Group, L.P. - Yes
Min. Order:	Hewlett-Packard - None Delcom Group, L.P. - None
Invoicing By:	Hewlett Packard and Delcom Group
Delivery Terms:	Hewlett-Packard & Delcom Group, L.P. All products include free shipping in the contiguous United States and additional volume discounts ("Big Deal Pricing through Hewlett Packard) may be applied for eligible individual orders.
Return Policy:	Hewlett Packard - Return authorization is required. Delcom Group, L.P. - Contact vendor for information.
Claims:	Hewlett Packard - All claims for damaged goods or short shipments must be received in writing within 30 days. Declom Group, L.P. - Contact vendor for information.
Warranty:	Hewlett-Packard - Varies by product Delcom Group, L.P. - Varies by product.

Managed Print Services (Multifunction Copier and Printers): The purpose of this contract is to simplify and improve the process for leasing multifunction copiers and printers at all University campuses and locations. The Purchasing Department has conducted the required competitive process to arrive at a competitively priced contract.
Campus Specific	Description/ Cost Information	Vendor	Contract#	Bid/Quote#	Contract Period
HSC Norman Tulsa	Multi Function Copiers and Print Equipment	BMI Systems Eric Bowman Phone: (405) 600-1345 Fax: (405) 232-2905 Email: eric.bowman@bmisystems.com Sooner Copy Machines Lori Bennett Phone: (405) 364-7700 Email: loricm@coxinet.net Standley Systems John Baker Phone: (405) 224-0819 Fax: (405) 224-3010 Email: jbaker@standleys.com		R-10121-10	10/01/2011 - 09/30/2012
The University has awarded a new Managed Print Services contract (multifunction copier and printer contract) that replaces that replaces the expired copier contract. OU Purchasing Contact: Mark Keesee Manager (405) 325-8519 mark-keesee@ouhsc.edu University Printing Services (CONTRACT ADMINISTRATOR): John Sarantakos Contract Administrator (405) 325-4176 jsarantakos@ou.edu Debbie Underwood Administrative Assistant (405) 325-4176) dlunderwood@ou.edu GENERAL INFORMATION: University Printing Services (the Contract Administrator) is developing a central source of information. The preliminary website address is http://printing.ou.edu/Copier.php which offers information about the objectives of the new contract and about the approved suppliers, allowing you to review the offerings available. NOTE: Prior to purchasing or leasing any printers or copiers, even under $5,000, departments need to contact the Contract Administrator at University Printing Services to evaluate. Pricing: Pricing will be determined based on an analysis and assessment review of the University departments printing needs. Contact John Sarantakos, Contract Administrator to schedule a meeting to determine the best solution for your department. Notable changes between expired and new contracts: There are three (3) suppliers rather than two: BMI (Canon and HP) Sooner Copy (Sharp) Standley Systems (Savin) The new contract includes printers. New placements will be closely reviewed to match your historical (most recent 12 months) activity and to guard against over-sizing. The supplier you choose will study your department to identify savings opportunities through Minimizing the number of desktop/convenience printers. Maximizing the routing of printing when it is necessary to the departmental multifunction copier or printer. Maximizing the saving of paper and cost by avoiding printing in favor of managing and filing documents electronically. Pricing will be fixed monthly lease charge. Base equipment configurations include, two-sided (duplex) printing/copying, FAX, auto document feeder, finisher and stapler, and network connectivity. Optional features: additional paper trays, larger feeders and finishers, E-Copy like capability. You may compare the offerings of all four vendors. It is strongly preferred and suggested that you compare at least two. Features of the expired contract that carry over to the new contract: Leases are for 60 months with the option to extend for 24 additional months at a reduced rate. Suppliers will perform on-site evaluations and pricing proposals, which will be reviewed by the Contract Administrator prior to execution. Billing will be handled by the Contract Administrator. Two hour response time for service calls. Maintenance, toner, staples and parts are included. Unresolved problems should be directed to the Contract Administrator. TONER SCAM ALERT This is an alert about questionable sales tactics that are used from time to time by companies' seller toner cartridges for copiers. These companies viciously overprice their product and they use deceptive and very questionable sales practices, including using tactics and telling you that your toner shipment is ready to ship and just need your authorization. Through the Managed Print Services contract, toner cartridges are already provided as part of the lease payments, so departments do not need to (and shouldn't) purchase toner cartridges through these companies.

Managed Print Services (Multifunction Copier and Printers):

The purpose of this contract is to simplify and improve the process for leasing multifunction copiers and printers at all University campuses and locations.

The Purchasing Department has conducted the required competitive process to arrive at a competitively priced contract.

Campus Specific

Description/
Cost
Information

Vendor

Contract#

Bid/Quote#

Contract Period

HSC
Norman
Tulsa

Multi Function Copiers and Print Equipment

BMI Systems
Eric Bowman
Phone: (405) 600-1345
Fax: (405) 232-2905
Email: eric.bowman@bmisystems.com

Sooner Copy Machines
Lori Bennett
Phone: (405) 364-7700
Email: loricm@coxinet.net

Standley Systems
John Baker
Phone: (405) 224-0819
Fax: (405) 224-3010
Email: jbaker@standleys.com

R-10121-10

10/01/2011 - 09/30/2012

The University has awarded a new Managed Print Services contract (multifunction copier and printer contract) that replaces that replaces the expired copier contract.

OU Purchasing Contact:
Mark Keesee
Manager
(405) 325-8519
mark-keesee@ouhsc.edu

University Printing Services (CONTRACT ADMINISTRATOR):
John Sarantakos
Contract Administrator
(405) 325-4176
jsarantakos@ou.edu

Debbie Underwood
Administrative Assistant
(405) 325-4176)
dlunderwood@ou.edu

GENERAL INFORMATION:

University Printing Services (the Contract Administrator) is developing a central source of information. The preliminary website address is http://printing.ou.edu/Copier.php which offers information about the objectives of the new contract and about the approved suppliers, allowing you to review the offerings available.

NOTE: Prior to purchasing or leasing any printers or copiers, even under $5,000, departments need to contact the Contract Administrator at University Printing Services to evaluate.

Pricing: Pricing will be determined based on an analysis and assessment review of the University departments printing needs. Contact John Sarantakos, Contract Administrator to schedule a meeting to determine the best solution for your department.

Notable changes between expired and new contracts:

There are three (3) suppliers rather than two:
- BMI (Canon and HP)
- Sooner Copy (Sharp)
- Standley Systems (Savin)
The new contract includes printers.
New placements will be closely reviewed to match your historical (most recent 12 months) activity and to guard against over-sizing.
The supplier you choose will study your department to identify savings opportunities through
1. Minimizing the number of desktop/convenience printers.
2. Maximizing the routing of printing when it is necessary to the departmental multifunction copier or printer.
3. Maximizing the saving of paper and cost by avoiding printing in favor of managing and filing documents electronically.
Pricing will be fixed monthly lease charge.
Base equipment configurations include, two-sided (duplex) printing/copying, FAX, auto document feeder, finisher and stapler, and network connectivity.
Optional features: additional paper trays, larger feeders and finishers, E-Copy like capability.
You may compare the offerings of all four vendors. It is strongly preferred and suggested that you compare at least two.

Features of the expired contract that carry over to the new contract:

Leases are for 60 months with the option to extend for 24 additional months at a reduced rate.
Suppliers will perform on-site evaluations and pricing proposals, which will be reviewed by the Contract Administrator prior to execution.
Billing will be handled by the Contract Administrator.
Two hour response time for service calls.
Maintenance, toner, staples and parts are included.
Unresolved problems should be directed to the Contract Administrator.

TONER SCAM ALERT

This is an alert about questionable sales tactics that are used from time to time by companies' seller toner cartridges for copiers. These companies viciously overprice their product and they use deceptive and very questionable sales practices, including using tactics and telling you that your toner shipment is ready to ship and just need your authorization.

Through the Managed Print Services contract, toner cartridges are already provided as part of the lease payments, so departments do not need to (and shouldn't) purchase toner cartridges through these companies.

Projector And Accessory Daily Rental Services:

University departments may use this service for daily projector and accessory rental. Because this service is offered by the University of Oklahoma OUTREACH College of Continuing Education, funds may be transferred directly from one University Department to another without the use of a purchase order.

Campus Specific	Description/ Cost Information	Vendor
HSC Norman Tulsa	Projector And Accessory Rental	ConferencePROS The University of Oklahoma OUTREACH 1639 Cross Center Drive, Suite 101 Norman, OK 73019-5050 Phone: (405) 325-3760 or (800) 203-5494 Fax: (405) 325-7075
Instructions on how to order:
Place an Order:		To view the pricing schedule go to www.conferencepros.com and click on AV RENTALS in the left hand column. To receive a quote, obtain rate information or any other information, contact ConferencePROS by email at conferencepros@ou.edu or by phone or fax listed above.

Recreational and Athletic Equipment:

The following E&I contracts have been awarded through a competitive process and has met all University policies regarding competitive solicitations.

The University of Oklahoma is a member of the E&I (Educational & Institutional Cooperative Purchasing) consortium. E&I Cooperative Purchasing, in collaboration with the purchasing community and NAEP (National Association of Educational Procurement), strives to be the primary conduit for inter-collegiate group purchasing activities by aggregating knowledge, spend and technology to lower costs for its Member Institutions and Business Partners.

Campus Specific	Description	Vendor	Contract#	Bid/Quote#	Contract Period
HSC Norman Tulsa	Recreational/Athletic Equipment Supplies	Advantage Fitness Products 3520 Hayden Ave. Culver City, CA 90232 (866) 512-8185 Website: www.afproducts.com	E&I #CNR01219		Contract Expires 11/30/2013 (One (1) - Five-Year Renewal Option)

Instructions on how to order: Always identify yourself as an E&I member when requesting a quote or placing an order and reference E&I contract #CNR01219. Create an account at E&I (www.eandi.org) to log in and obtain discounted pricing and contract information. Call the Purchasing Contact for any problems registering, logging-in, or locating needed information on the E&I website. OU Purchasing Contact: Craig Sisco Manager (405) 325-5261 craig-sisco@ouhsc.edu Advantage Fitness Products Contact: Stacey Gipson (888) 895-0547 ext. 121 sgipson@afproducts.com GENERAL INFORMATION: Advantage Fitness Products (AFP) is the nation's leading full-service fitness and wellness facility consultancy providing its clients with innovative solutions in design, supply, certification, and ongoing support. AFT enables clients to meet the ever-changing needs of facilities while maximizing their investments in fitness. Consultants utilize their diverse backgrounds in the broader fitness and wellness industries to create solutions based upon the client's individual goals and objectives.
Placing Orders/Obtaining Quotes:	Before placing an order, an account must be created. Contact Advantage Fitness Products contact to set up an account, obtain a quote or place an order. All orders over $5,000 require departments to enter a requisition in PeopleSoft and a purchase order issued by the Purchasing Department. All quotes and other documentation must be forwarded to the Purchasing department to process. Department personnel should not sign any agreement with the vendor. If presented with documents for signature, forward to Purchasing Contact.
Prices/Discounts:	To access the E&I Member Pricing, you must register for a username and password at the E&I Member website located at www.eandi.org.
Pcard as Payment:	Yes
Invoicing By:	Advantage Fitness Products
Delivery:	Strength Equipment: 60-75 days ARO All Other Equipment: 15-21 days ARO from date of approved order with signed purchase order.
Return Policy:	Re-stocking fess (25%) plus freight and shipping for in-stock items. Custom ordered items will be handled on a case by case basis, with a minimum 50% restocking fee on custom items.
Claims:	All claims should be reported to the supplier immediately.
Warranty:	Standard warranty of 2 years parts and 1 year labor. Advantage Fitness Products offers manufacturer's extended warranty programs up to 3 years parts and labor - these are separate from maintenance programs. Advantage also offers monthly, quarterly, yearly Preventative Maintenance Program options - price is dependent on quantities and types of equipment.
Request Literature:	marketinglit@eandi.org

Campus Specific	Description	Vendor	Contract#	Bid/Quote#	Contract Period
HSC Norman Tulsa	Recreational/Athletic Equipment Supplies	Matrix Fitness Systems 1610 Landmark Drive Cottage Grove, WI 53527 (866) 693-4863 Website: www.matrixfitness.com	E&I #CNR01068		Contract Expires 11/13/2013

Instructions on how to order: Always identify yourself as an E&I member when requesting a quote or placing an order and reference E&I contract #CNR01222. Create an account at E&I (www.eandi.org) to log in and obtain discounted pricing and contract information. Call the Purchasing Contact for any problems registering, logging-in, or locating needed information on the E&I website. OU Purchasing Contact: Craig Sisco Manager (405) 325-5261 craig-sisco@ouhsc.edu Matrix Fitness Systems Contact: Chris Kohlhoff (866) 693-4863 ext 1398 ckohlhoff@matrixfitness.com GENERAL INFORMATION: E&I's new competitively awarded contract with Matrix Fitness Systems provides lower costs on their complete line of cardiovascular and strength equipment. Matrix Fitness is dedicated to delivering the most durable commercial fitness products, on time, with the lowest total cost of ownership.
Placing Orders/Obtaining Quotes:	Before placing an order, an account must be created. Contact Matrix Fitness Systems contact to set up an account, obtain a quote or place an order. All orders over $5,000 require departments to enter a requisition in PeopleSoft and a purchase order issued by the Purchasing Department. All quotes and other documentation must be forwarded to the Purchasing department to process. Department personnel should not sign any agreement with the vendor. If presented with documents for signature, forward to Purchasing Contact.
Pricing/Discounts:	To access the E&I Member Pricing, you must register for a username and password at the E&I Member website located at www.eandi.org.
Pcard as Payment:	No (Discover, MasterCard and Visa only)
Invoicing By:	Matrix Fitness Systems
Delivery:	FOB Destination. Delivery and installation is included in pricing. Allow 2-4 weeks ARO for cardio equipment and entertainment; 6-8 weeks ARO for strength equipment.
Return Policy:	Returns are permitted with the approval of the Territory and Regional Mangers. Returns will be allowed based on the following circumstances: The product is defective Nonconforming Incorrectly ordered or shipped Received as an overage or duplicated Shipped in error and the overage is noted on the shipping document(s) The product receipt is late or delayed and because of the late or delayed delivery is deemed in good faith by the member to be unusable or no longer needed.
Claims:	All claims should be reported to the supplier immediately.
Warranty:	Matrix products are protected user the best warranty in the business. A three (3) year parts and labor warranty on the cardio products. This includes the belt and decks on the treadmill. The three (3) years parts and labor carries to the strength and includes everything except the upholstery, cables and grips. The warranty is limited on the group exercise products and is reduced to one (1) year parts on the entertainment.
Request Literature:	marketinglit@eandi.org

Video Conferencing Equipment:

Campus Specific	Description/ Cost Information	Vendor	Contract#	Bid/Quote#	Contract Period
HSC Norman Tulsa	Video Conferencing Equipment Projectors Plasma Screens LCD TV's	SKC Communication Products, Inc. 8320 Hedge Lane Terrace Shawnee Mission, KS 66227 Phone: (800) 882-7779 x 7249 Fax: (800) 454-4752		E&I # CNR01317	Contract Expires 09/30/2016

Instructions on how to order: Always identify yourself as an E&I member when requesting a quote or placing an order and reference the E&I contract #CNR01052. OU Purchasing Contact: Craig Sisco, Manager (405) 325-5261 craig-sisco@ouhsc.edu SKC Communication Products Contact: Greg Maniss, Sales Representative 1630 E. 30 Place Tulsa, OK 74114 Phone: (918) 521-5131 E-Mail: greg.maniss@skccom.com GENERAL INFORMATION: The purpose of this contract is to simplify and improve the process for purchasing video conferencing equipment at all University campuses and locations. SKC Communication Products is one of the nation's leading distributors of telecommunications and conferencing solutions. SKC maintains a large in-stock inventory and also provides maintenance and installation services.
Prices/Discounts:	Discounts vary by manufacturer and product. For member pricing visit http://eic00p.skccom.com.
Place Orders With:	University departments shall use the contract for video conferencing equipment that are at or below the University's dollar limit for formal competition (please refer to the Board of Regents Policies and Procedures manual). University department are required to submit a requisition in PeopleSoft and a purchase order processed by the Purchasing Department for any orders exceeding the dollar limit requiring formal competition. SKC Communication Products, Inc. by phone or fax number listed above, online at http://eic00p.skccom.com, or by contacting our local SKC sales representative.
Pcard as Payment:	Yes
Invoicing By:	SKC Communication Products, Inc.
Delivery Terms:	SKC will not charge freight on University orders.
Warranty:	Manufacture's product warranty - contact SKC Sales Representative for more details.