UPS EXPRESS – OU SHIPPING
EXPRESS SHPPING SERVICES
United Parcel Service (UPS)
UPS Stores Are Not Included
Effective July 1, 2010, United Parcel Service (UPS) has agreed to provide the University with special discounted rated for both domestic and international air and ground express shipments that were part of a negotiation between UPS and the State of Oklahoma.
To access these new discounted rates, University departments will need to establish a new account with UPS. Please note that even if you have an existing UPS account, you will need to establish a new account, using your Pcard.* To open a new account, contact the UPS Account Manager, Virgil Smith, 405-409-5660 or firstname.lastname@example.org
This agreement requires payment be made with your University Pcard. You cannot obtain the agreement rates unless you use your Pcard for payment.
Before using UPS for shipping, open an account by calling the OU Administrator at UPS/OKC at 1-866-307-4202. You will need to provide you Pcard number and expiration date to establish an account. If you have multiple Pcard’s on different accounts, you may need to open an account for each Pcard. **
Questions or problems with your UPS account or issues with setting up a new account should be directed to the UPS Account Manager listed above. The Purchasing Department contact is Craig Sisco, C.P.O., Manager, 405-325-5261, email@example.com.
It is strongly recommended that outgoing shipment air bills and pick-up requests be prepared on the UPS CampusShip website https://www.campusship.ups.com/login/ou. This helps ensure air bill accuracy, provides shipment receipt with shipment cost (subject to confirmation of weight), and allows you to track the shipment from the web site. The University Internal Auditing Department and Pcard Administrator will accept the web shipment receipt as a Pcard receipt for auditing purposes.
Pcard transactions for UPS shipments will appear on you SAM monthly billing as “UPS.” Transactions are then easily identified by air bill number and destination zip code, and any specific identification information you have placed on the air bill (i.e., “B. Jones agreement”).
*The University is requiring express shipment payments to be made by Pcard to help curtail the large number of invoices processed through campus accounting. Express shipment invoices are on of the single largest areas requiring payment checks at the University, and payments with your Pcard will greatly enhance the University’s ability to streamline the payment process.
**SAM allows for account number change when the cardholder reviews and reconciles transactions.