University of Oklahoma Purchasing Department

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2/4/2010 - HSC/Tulsa Campuses – Projected Year-end Activity Dates [ Acrobat ]

2/4/2010 - HSC/Tulsa Campuses – Instructions for entry of FY11 Standing Orders or WB Requisitions [ Acrobat ]

2/4/2010 - Norman Campus – Fiscal Year End Deadline Dates [ Acrobat ]

2/4/2010 - Norman Campus – Instructions for entry of FY11 Standing Orders or Requisitions [ Acrobat ]

12/17/2009 - Purchasing Newsletter, December 2009 [ Acrobat ]

posted 9/9/2008 - COMPETITIVELY AWARDED SHIPPING CONTRACT ANNOUNCED

Through our participation in the Educational & Institutional Cooperative (E&I), we are pleased to announce a new shipping contract with FedEx, available for all OU departments. The rate structure is exceptional, and you are encouraged to sign up for FedEx service. For new or existing accounts, visit www.eandi.org. You will need an E&I password to access the FedEx agreement, and to sign up for a new account or to transfer your old FedEx account. If you have questions, contact Customer Service, 1-800-463-3339. To switch your Pcard information with FedEx, please call FedEx Revenue Services at 1-800-622-1147 with the FedEx account number and the Pcard number

posted 11/14/2007 - For new users to OfficeMax the sign up form for your username and password is at www.officemaxsolutions.com. Click on the “request a username or PIN” and fill out the form and push send request.

posted 2/27/2009 - Pcard Training Dates! HSC | Norman | Tulsa

The cycle for the month of January is from January 19th to February 16th. The last day accounting changes for this cycle can be made before they are downloaded to the financial system is 5:00 PM on Friday, February 19th.

Norman

If grant department numbers are used on charges, please be sure to use an account code that has an expense budget established within PeopleSoft. This will eliminate many manual entries currently being made to reflect account codes on sponsored program charges. If you have any questions about how to verify if an expense budget has been established in PeopleSoft, contact Susan Strout at 325-4937.

Tip of the Month
January 2010

How you file your documentation is an important factor in both the reconciliation and review processes. Every department files differently, but those who choose to file by merchant need to take extra care when getting their paperwork in order. Since merchant names often appear differently in SAM than they do on the actual invoice, it is always a good idea to make a note on the invoice and/or in SAM if the merchant name differs. This will make finding the invoice easier should you need to go back to it for any reason, and will help speed things along and avoid confusion when your yearly review comes around!