Click on the logo to download
a copy of Adobe Acrobat Reader.  |
|
|
University of Oklahoma Contracts
| Navigation Tip: To perform
a quick search of this page, press control + "F".
Be sure that you have selected either search "Up" or search "Down" within
the document, as appropriate. |
You will notice that contracts
may start with page two. The first page will be the Contract
Letter, which may not be included with the contract files |
|
If you have any questions regarding contracts please click here.
|
SCIENTIFIC EQUIPMENT AND SUPPLIES
- The University participates in a competitively bid
contract with VWR International for scientific equipment
and supplies.
The Pro-Card is encouraged for on-line ordering of small
dollar purchases under $2500.00.
Departments will be able to access on-line catalogs
and automatically view the University’s pricing at significant
savings. Purchasing encourages departments to refrain
from sharing this pricing with competitors of VWR.
For assistance accessing VWR’s on-line ordering or to
obtain a VWR account#, contact sales representative,
Steve Yandell. Email: steve_yandell@vwr.com
or phone 800-348-6388, ext 3116.
|
Campus
Specific |
Description |
Vendor |
Contract # |
Bid/Quote# |
| |
SCIENTIFIC EQUIPMENT
AND SUPPLIES
Purchasing questions may be directed to Jan Duke at
405-325-1321 or email:
jan-duke@ouhsc.edu
ProCard - "Yes"
Mandatory - "No"
Requisition/P.O. -
"Yes, if over $2500.00" |
VWR International
VWR Online Ordering Instructions
For assistance accessing VWR’s on-line ordering or to
obtain a VWR account#, contact sales representative,
Steve Yandell. Email: steve_yandell@vwr.com
or phone 800-348-6388, ext 3116.
|
|
|
THE
DELL COMPUTER LEASING CONTRACT PURCHASING POLICY
- The purpose of this policy is to simplify and improve
the process for leasing computers at all University
campuses and locations.
The Purchasing Department has conducted the required
competitive process to arrive at a competitively
priced contract for computer leasing. Please contact
Florian Giza at (405) 325-5090 florian-giza@ouhsc.edu.
University departments shall use the leasing contract
to initiate a lease on any Windows based desk top
or lap top computers.
The Seat Management Program offers a win-win situation
for The University of Oklahoma and supports its mission
by helping provide a great opportunity to acquire
leading edge technology. This program is a 3-year
desktop and laptop leasing program with value added
services. While mandatory for all Administrative
areas, Academic areas are encouraged to consider
Seat Management as a feasible alternative to traditional
purchasing of computers. The motivations behind the
campus-wide Seat Management initiative include :
- Financial Savings
- Disciplined technology rotation
- Increased standardization
- Enhanced customer service
- Reduction in Total Cost of Ownership
Value added services include installation and de-installation,
'imaged' configurations which allow for computers to
be shipped with desired software and settings already
configured, project/asset management and service account
management. If you would like to look at the pre-set
bundles, have questions regarding the leasing program
or would like to start leasing computers, at HSC, please
contact your technical support personnel (Tier1) or
IT Support Services: Jeff McCanlies
@ 271-8664 or you can go to the following website for
more details, : http://www.ouhsc.edu/it/.
The Norman Campus may call Brad Larson at 325-8965
for additional information concerning the leasing program,
or go to http://infoserv.ou.edu/it/index.cfm
|
Campus
Specific |
Description |
Vendor |
Contract # |
Bid/Quote# |
| |
DELL COMPUTER LEASE CONTRACT
Contact Brad Larson ( 405-325-8965) for instructions
on configuring computers and accessing pricing via
the internet |
NORMAN CAMPUS Dell Computer Leases
and Purchases
http://infoserv.ou.edu/it/index.cfm
Click on OU Dell Leasing and Purchases
Click on Dell Premier Site
Click on Purchasing Tools
Click on Your Dell Store
FOR LEASES CLICK ON ONE OF THE
BUNDLES, TO DETERMINE LEASE PRICING AND VIEW CONFIGUREATIONS
AVAILABLE
FOR PURCHASES GO TO THE TOP AND CLICK ON FULL CATALOG.
Here you may price and configure computers for Purchase.
HSC CAMPUS DELL COMPUTER LEASES AND PURCHASES
http://www.ouhsc.edu/it/
Click on Computer Leases
|
|
10679A |
| FURNITURE
PURCHASING POLICY - The purpose of this policy is to
simplify and improve the process for purchasing furniture
at all University campuses and locations.
The Purchasing Department has conducted the required
competitive process to arrive at a competitively
priced contract for institutional furniture. Pricing
is based on a percentage discount from list price.
One hundred twelve (112) brands are included on the
contract, including desks, partitions, chairs, tables,
etc. To request a copy of the contract, with vendor
names and brands, please contact Pat Corley at (405)
325-4191 pat-corley@ouhsc.edu.
University departments shall use the contract for
furniture purchases that are at or below the University's
dollar limit for formal competition (please refer
to the Board of Regents Policies and Procedures
manual). University departments should submit a
requisition to Purchasing for any furniture purchase
exceeding the dollar limit requiring formal competition.
University departments should provide for a lead
time of about six to eight weeks for furniture
orders to be placed, which exceed the dollar amount
requiring Board of Regents approval (please refer
to the Board of Regents Policies and Procedures
manual).
Customer departments should feel free to contact
one or more of the contracted vendors in developing
specifications and requirements. This can serve as
an effective method for customers to compare offerings
of several manufacturers.
When a required brand is not represented on the
furniture contract, it shall be acquired utilizing
the most efficient process allowed by policy. If
the brand is used repeatedly it may be considered
for addition to the contract at the next renewal.
Questions regarding administration of the University's
furniture contract program should be referred to
the Furniture Buyer in the Purchasing Department.
|
Campus
Specific |
Description |
Vendor |
Contract # |
Bid/Quote# |
| |
Furniture Contract
Contact Pat Corley ( 405-325-4191) for price lists
for the following brands: Knoll, Mity Lite, Herman
Miller. |
Pricing Schedule: see the Pricing
Schedule for details.
Contract
Vendor Listing - MS Word
Herman
Miller Schedule -Adobe Acrobat
Knoll
Schedule -Adobe Acrobat
Mity
Lite Schedule -Adobe Acrobat
Steelcase
Schedule
-Adobe Acrobat |
|
10679A |
MAINTENANCE CONTRACTS
ON EQUIPMENT- PURCHASING POLICY - The purpose of
this policy is to simplify and improve the process
for purchasing maintenance on equipment at all University
campuses and locations.
The Purchasing Department has conducted the required
competitive process to arrive at a competitively
priced contract for equipment maintenance. For more
information concerning this contract, please contact
Florian Giza at (405) 325-5090 florian-giza@ouhsc.edu.
University departments should contact Aramark directly
for initial quotes. These quotes may be compared
to competition available within the market. The advantage
to using the Aramark contract is the ability to continue
receiving service from the original equipment manufacturer
at about 25% of the cost of purchasing the Maintenance
Agreement directly from the manufacturer. Aramark
offers you the opportunity to have the exact same
service with a saving of up to 25%.
Questions regarding administration of the University's
Equipment Maintenance Contract Program should be
referred to the University Real-estate Contract Administrator,
Deborah Wollenberg at 325-6041 in the Contracts Department
|
Campus
Specific |
Description |
Vendor |
Contract # |
Bid/Quote# |
| |
EQUIPMENT
MAINTENANCE CONTRACT PROGRAM
REPAIR
PROCESS
VENDOR
CONTACT INFORMATION AND REQUESTFOR QUOTES
Contact Florian Giza at 405-325-5090 or florian-giza@ouhsc.edu With
questions
|
ARAMARK
Prices for maintenance are determined by individual
quotes for maintenance on each piece of equipment
|
|
601630 |
PROJECTOR LEASE PURCHASING
POLICY - The purpose of this policy is to simplify
and improve the process for LEASING PROJECTORS at
all University campuses and locations.
The Purchasing Department has conducted the required
competitive process to arrive at a competitively
priced contract for the lease of projectors. Pricing
is based on a percentage discount from the MSRP price.
Please contact Florian Giza at (405) 325-5090 florian-giza@ouhsc.edu
with any additional concerns.
University departments shall use the contract for
Projector Leases. University departments should submit
a requisition to Purchasing for any Projector Lease
required. University departments should provide for
a lead time of about six to eight weeks for Projector
Lease orders to be placed, which exceed the $125,000.00
amount requiring Board of Regents approval (please
refer to the Board of Regents Policies and Procedures
manual).
Questions regarding administration of the University's
Projector Lease contract program should be referred
to the Florian Giza in the Purchasing Department.
|
Campus
Specific |
Description |
Vendor |
Contract # |
Bid/Quote# |
| |
Projector
Lease Contract
Contact Florian Giza
(405-325-5090)
|
Fowler Design Group
07/01/03 to 06/30/06
|
|
40821A |
PROJECTOR AND ACCESSORY DAILY
RENTAL PURCHASING POLICY - The purpose of this policy
is to simplify and improve the process for the daily
rental of projectors and accessories at all University
campuses and locations.
University departments may use the contract for daily
projector and accessory rental without the use of
a purchase order. Because the University of Oklahoma
National Conference Logistic Center is offering this
service, funds may be transferred directly from one
University Department to another without the use
of a Purchase Order.
Questions regarding administration of the University's
Daily Projector and Accessory Rental contract program
should be referred to the IT Buyer in the Purchasing
Department.
|
Campus
Specific |
Description |
Vendor |
Contract # |
Bid/Quote# |
| |
Projector And Accessory Daily
Rental Contract
Contact Florian Giza
( 405-325-5090)
This contract is available but not mandatory for all
three campuses. |
Pricing Schedule:
Using the Internet, go to:
www.conferencepros.com
and click on AV RENTALS in the left hand column.
Pricing may vary between rentals.
|
|
|
SERVICES
AIRLINE TRAVEL PURCHASING POLICY
- The purpose of this policy is to simplify and improve
the process for purchasing airline Travel at all
University campuses and locations.
The Purchasing Department has conducted the required
competitive process to arrive at a competitively
priced contract for Airline Travel. To request information
about the contract, please contact Florian Giza at
(405) 325-5090 florian-giza@ouhsc.edu.
Effective April 1, 2000, the University implemented
new airline travel contracts. Because the OU Board
of Regents and the Administration believe it to be
in the institution’s best interest, only four
agencies have been awarded contracts to provide the
University’s business travel services.
ABOVE AND BEYOND TRAVEL, INC. NORMAN 405-366-7766
JOURNEY HOUSE TRAVEL, INC. NORMAN 405-366-8037 OKLAHOMA
CITY 405-843-9447
BENTLEY HEDGES TRAVEL, INC. NORMAN 405-364-7400 OKLAHOMA
CITY 405-685-7401
BUSINESS TRAVEL INTERNATIONAL, TULSA 918-584-2511
You may utilize any of the above agencies for your
travel needs. For additional information concerning
ticketing procedures refer to the link below.
|
Campus
Specific |
Description |
Vendor |
Contract # |
Bid/Quote# |
| |
AIRLINE
TRAVEL CONTRACT TICKETING PROCEDURES
Contact Florian Giza
405-325-5090
Florian-giza@ouhsc.edu with
any questions concerning this contract |
ABOVE AND BEYOND TRAVEL
JOURNEY HOUSE TRAVEL
BENTLEY HEDGES TRAVEL
BUSINESS TRAVEL INTERNATIONAL
|
|
500694 |
BUS CHARTER
PURCHASING POLICY - The purpose of this policy is
to simplify and improve the process for purchasing
Bus Charters at all University campuses and locations.
The Purchasing Department has conducted the required
competitive process to arrive at a competitively
priced contract for Institutional Bus Charters. Please
contact Florian Giza at (405) 325-5090 florian-giza@ouhsc.edu.
University departments shall use the contract for
Bus Charter purchases that are at or below the University's
dollar limit for formal competition (please refer
to the Board of Regents Policies and Procedures manual).
University departments should submit a requisition
to Purchasing for any Bus Charter purchase exceeding
the dollar limit requiring formal competition. University
departments should provide for a lead time of about
six to eight weeks for Bus Charter orders to be placed,
which exceed the dollar amount requiring Board of
Regents approval (please refer to the Board of Regents
Policies and Procedures manual).
Customer departments should feel free to contact
one or more of the contracted vendors in developing
specifications and requirements for specific charters.
This can serve as an effective method for customers
to compare offerings of the contracted Bus Charter
services.
Questions regarding administration of the University's
Bus Charter contract program should be referred to
the Bus Charter Buyer in the Purchasing Department.
|
Campus
Specific |
Description |
Vendor |
Contract # |
Bid/Quote# |
| |
BUS CHARTER CONTRACT
Contact Florian Giza
( 405-325-5090) |
Pricing Schedule: see the Pricing
Schedule for details.
Contract
Vendor Listing - MS Word
|
|
|
Moving/Relocation
GUIDELINES
Norman, Oklahoma City, Tulsa campuses
Newly hired staff and faculty authorized moving expenses
to Norman, Oklahoma City or Tulsa campuses are encouraged
to use one of the six contract moving vendors listed
above. In most cases, the contract moving vendors can
arrange for relocation services anywhere in the United
States and around the world. Moving estimates may be
obtained from as many of the vendors as desired, at
the employee’s discretion. The contract vendor
will usually contact a local mover in your area to
provide the estimate, and once authorized to schedule
the move, make any additional arrangements. If a non-contract
moving vendor is desired, moving estimates from at
least two of the contract vendors are required before
authorization will be provided from Purchasing for
the non-contract vendor.
Using one of the contract vendors provides ease of
payment, quicker response from the vendor about delivery,
and local processing of damage claims.
For Norman campus incoming staff and faculty, no purchase
order is issued by the Purchasing Department. Moving
arrangements are made by the new employee, but must
be provided to the Norman campus department by the
employee. Invoicing is to be sent to the Purchasing
Department, where it will be approved and forwarded
to the Norman campus department for account number.
The invoice is then sent to the Norman campus Financial
Support Services for payment.
For Oklahoma City and Tulsa campus incoming staff
and faculty, a purchase is issued through Peoplesoft.
Moving arrangements can be made by the new employee,
but must be coordinated with the Oklahoma City/Tulsa
campus department. A requisition will be entered by
the campus department in Peoplesoft, and Purchasing
will issue a purchase order for the service to the
contract moving vendor. Invoicing will be sent to the
Health Sciences Center Financial Accounting Department
for payment.
Additional information about approved moving expenses
can be found on the University Controller website, http://www.ou.edu/fis/control5.htm#FSS17.
Questions relating to the University’s contract
moving vendors can be directed to Mr. Mark Keesee,
Purchasing Department, 405/325-8519, or e-mail mark-keesee@ouhsc.edu.
|
Campus
Specific |
Description |
Vendor |
Contract
# |
Bid/Quote# |
Contract
Period |
| |
|
A-1 Freeman North American, Inc.
(North American Van Lines)
2900-C N. Hemlock Cir.
Broken Arrow, OK 74012
800/242-9110
email:
mvogle@a-1freeman.com
|
|
|
through 6-30-04 |
| |
|
Ace Transfer & Storage
Co.
(Atlas Van Lines)
1700 S. Eastern Ave.
Oklahoma City,
OK 73129
Contact: Ernie Dean,
405/672-4425, Ext. 255
e-mail: ernied@aceatlas.com
|
S-06B |
R-7143-99 |
through 6-30-04 |
| |
|
American Movers of Oklahoma,
Inc.
(Wheaton World Wide Moving)
815 SW 2nd St.
Oklahoma City, OK 73109
Contact: Veloria Harris, 405/232-5200 |
|
|
through 6-30-04 |
| |
|
Armstrong Relocation
(United Van Lines)
4800 West Point Blvd.
Oklahoma City, OK 73179
Contact: Leland Vinson, 405/947-8001
eamail: Lvinson@GoArmstrong.com
|
S-06F |
R-7143-99 |
through
6-30-04 |
| |
|
Emrick’s Van & Storage Co.
(Allied Van Lines)
4021-25 NW 3rd
Oklahoma City, OK. 73107
Contact: Stacy Baker Cumpton, 800/299-7070
e-mail: stacyb@fullnet.net
|
|
|
through 6-30-04 |
| |
|
Graebel Oklahoma Movers, Inc.
12535 E. 52nd St.
Tulsa, OK 74146
Contact: Todd Messerli, 800/728-4691
e-mail: tmesserle@graebel.com |
S-06C |
R-7143-99 |
through 6-30-04 |
TRADEMARK LICENSING
PURCHASING POLICY - The purpose of this policy is
to make trademark licensing requirements available
to vendors as well as faculty and staff at all University
campuses and locations.
Any item, (clothing, jewelry, signs, buildings, decorations,
advertising, etc.) which carries a registered representation
or logo of the University of Oklahoma must be licensed
by the Collegiate Licensing Corporation for sale
or distribution.
The Purchasing Department has conducted the required
competitive process to arrive at a competitively
priced contract for Trademark Licensing. For more
information concerning Trademark Licensing , please
contact Rick Hart at (405) 325-8436 rhart@ou.edu.
|
Campus
Specific |
Description |
Vendor |
Contract # |
Bid/Quote# |
| |
TRADEMARK
LICENSING WEB SITE
Contact Rick Hart
( 405-325-8436) with questions
|
COLLEGIATE LICENSING CORPORATION,(CLC) |
|
40413A |
SUPPLIES
Building
Supplies:
Forest Building Materials provides all types of lumber,
paint, insulation, doors, windows, and other building
materials. The contract is available for use by all
Norman, Oklahoma City and Tulsa campus departments.
Billing can be done monthly (summary billing), or,
for smaller use departments, individually using the
University ProCard. Delivery is free in the Oklahoma
City metro area.
|
Campus
Specific |
Description |
Vendor |
Contract # |
Bid/Quote# |
Norman
Oklahoma City
Tulsa |
Pricing: Most favored customer
pricing, plus 2% cash discount (payment within 10 days
after receipt of invoice)
|
Forest Building Materials
300 N. May Avenue
Oklahoma City, OK. 73107
Contact: David Graham, Sales Manager
405/232-6141 or 405/615-6102
FAX: 405/239-6463
|
|
Reference: Bid #31364A (Norman
campus) |
Electrical
Supplies:
Rexel Pyramid Electrical Supplies can provide any
and all types of electrical supplies and equipment,
including lamps. The contract is available for use
by any Norman, Oklahoma City or Tulsa campus department.
Billing can be done monthly (summary billing) or,
for smaller use departments, on an individual basis
using the University ProCard. Delivery is free in
the Oklahoma City metro area.
|
Campus
Specific |
Description |
Vendor |
Contract # |
Bid/Quote# |
Norman
Oklahoma City
Tulsa |
Pricing: Stock and Non-stock: cost plus 11%
Direct Ship: cost plus 10%
Direct Ship over $50,000: cost plus 7%
|
Rexel Pyramid Electrical Supplies
2034 Northwest 7th Street
Oklahoma City, OK. 73106
Contact: Jim Christofferson, Sales Representative
405/232-7626 or 405/640-0202
Tony Kyle, Regional Sales Manager
405/232-7626
FAX: 405/232-2105
|
|
Bid #50036A (Norman campus) |
Janitorial Supplies
Campus
Specific |
Description |
Vendor |
Contract
# |
Bid/Quote# |
Contract
Period |
| Norman & OKC |
Janitorial
Supplies |
Empire Paper
Co.
800-299-9626 |
|
40131A |
10-1-02 through
6-30-03 |
Plumbing
Supplies:
Ferguson Plumbing Supply can provide all types of
plumbing supplies, including pipe, valves, sinks,
toilets, etc. The contract is available for use by
all Norman, Oklahoma City and Tulsa campus departments.
Billing can be done monthly (summary billing), or,
for smaller use departments, individually using the
University ProCard. Delivery is free in the Oklahoma
City metro area.
|
Campus
Specific |
Description |
Vendor |
Contract # |
Bid/Quote# |
Norman
Oklahoma City
Tulsa |
Pricing: Most favored customer
pricing, plus 2% cash discount (payment within 10 days
after receipt of invoice)
|
Ferguson Plumbing Supply
3901 W. Reno Avenue
Oklahoma City, OK. 73107
Contact: Mitch Gibson, Outside Sales
405/235-7354 or 405/417-0057
D. Bruce Ford, Jr.
President/General Manager
405/235-7354
FAX: 405/239-2027
|
|
Bid #31362A (Norman campus) |
|
|
|
