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University of Oklahoma Contracts - Services

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SERVICES

 

Airline Travel Purchasing Policy - The purpose of this policy is to simplify and improve the process for purchasing airline Travel at all University campuses and locations.

The Purchasing Department has conducted the required competitive process to arrive at a competitively priced contract for Airline Travel. To request information about the contract, please contact Purchasing at (405) 325-2811.

Effective July 1, 2004, the University implemented new airline travel contracts. Because the OU Board of Regents and the Administration believe it to be in the institution’s best interest, Eleven agencies have been awarded contracts to provide the University’s business travel services.

ABOVE AND BEYOND TRAVEL, INC. NORMAN 405-366-7766

JOURNEY HOUSE TRAVEL, INC. NORMAN 405-366-8037 OKLAHOMA CITY 405-843-9447

BENTLEY HEDGES TRAVEL, INC. OKLAHOMA CITY 405-685-7401

TOTAL TRAVEL INC. (FORMERLY DUKE INTERNATIONAL TRAVEL), TULSA 918-492-3980 or toll free 800-245-8092

UNIVERSITY AMERICAN TRAVEL INC. 405-321-9629

THE TRAVEL SOURCE (BIG SKY TOURS) 405-840-8220

EXPRESS TRAVEL 405-840-4670

NATIONAL TRAVEL SYSTEMS 877-717-7768 universitytvl@takeavacation.com

NAVIGANT WORLDWIDE TRAVEL 800-643-3788 or email OUtravel@tq3navigant.com

SHIP TO SHORE TRAVEL 405-447-1333

STA Travel (214) 363-9941, http://www.statravel.com or email dal@statravel.com

All University Travel Agencies Must Adhere to the following guidelines:

a. International Ticket Fees can not exceed $25.00 per ticket

b. Domestic Ticket Fees can not exceed $20.00 per ticket

c. Name Changes for groups of 10 or more will be NO CHARGE for one name change per ticket

d. Schedule Changes will be at NO CHARGE for all Airline initiated changes only.

e. Voided Refundable Tickets will be at NO CHARGE

f. Refunded Tickets will be at NO CHARGE as long as they are refundable tickets.

g. Car and Hotel reservations without Airline Tickets will be at NO CHARGE

h. All Travel Agencies must have ASCII file capability for credit card transfers inorder to be retained as a vendor.

I. Group discounts offered by the Airline must be passed on to the University.

 



You may utilize any of the above agencies for your travel needs. For additional information concerning ticketing procedures refer to the link below.

Campus
Specific
Description Vendor Contract # Bid/Quote# Contract Period
  AIRLINE TRAVEL CONTRACT TICKETING PROCEDURES

Contact Purchasing at (405) 325-2811 with any questions concerning this contract

ABOVE AND BEYOND TRAVEL

JOURNEY HOUSE TRAVEL

BENTLEY HEDGES TRAVEL

TOTAL TRAVEL INC.
(FORMERLY DUKE INTERNATIONAL INC.)

UNIVERSITY AMERICAN TRAVEL INC.

THE TRAVEL SOURCE

EXPRESS TRAVEL

NATIONAL TRAVEL SYSTEMS

NAVIGANT WORLDWIDE TRAVEL

SHIP TO SHORE TRAVEL

STA TRAVEL

  500694  
 

Bus Charter Purchasing Policy - The purpose of this policy is to simplify and improve the process for purchasing Bus Charters at all University campuses and locations.

The Purchasing Department has conducted the required competitive process to arrive at a competitively priced contract for Institutional Bus Charters. Please contact Purchasing at (405) 325-2811

University departments shall use the contract for Bus Charter purchases that are at or below the University's dollar limit for formal competition (please refer to the Board of Regents Policies and Procedures manual). University departments should submit a requisition to Purchasing for any Bus Charter purchase exceeding the dollar limit requiring formal competition. University departments should provide for a lead time of about six to eight weeks for Bus Charter orders to be placed, which exceed the dollar amount requiring Board of Regents approval (please refer to the Board of Regents Policies and Procedures manual).

Customer departments should feel free to contact one or more of the contracted vendors in developing specifications and requirements for specific charters. This can serve as an effective method for customers to compare offerings of the contracted Bus Charter services.

Questions regarding administration of the University's Bus Charter contract program should be referred to the Bus Charter Buyer in the Purchasing Department.

Campus
Specific
Description Vendor Contract # Bid/Quote# Contract Period
  BUS CHARTER CONTRACT

Contact Purchasing at (405) 325-2811

Pricing Schedule: see the Pricing Schedule for details.

Contract Vendor Listing - MS Word

     

 

Document Storage and Destruction Services

Norman, Oklahoma City, Tulsa campuses

The following vendors were awarded contracts in response to RFP # R-9017-09
All awarded vendors are HIPAA compliant, provide storage with various other available services including security, climate control, file retrieval and delivery, recycling and document destruction.

For a complete listing of services offered by each vendor as well as pricing, contact buyer, Tamra Tatum at tamra-tatum@ouhsc.edu or 405-325-5097 for Normand and OKC campuses

Randy Payton @ randy-payton@ouhsc.edu or 918-660-3082 for Tulsa campus.
Campus
Specific
Description Vendor Contract # Bid/Quote# Contract Period
Service for OKC/Norman campus Storage Service Underground Vault & Storage
5621 W. Reno, Suite D, Okla. City OK

Contact: Joni Mingle
Telephone:  405-947-0810
torage@uvsinc.com


  RFP #R-9017-09 FY09 with renewal options through FY13
Service for OKC/Norman/Tulsa campus  Storage Service

A-1 Freeman Moving &
11517 N. Broadway Extention – OKC, OK

Contact: Tom Rogers
Telephone:
405-751-7561
x 2900-

alternate contact: e-mail psanders@a-1freeman.com

  RFP #R-9017-09 FY09 with renewal options through FY13
Service for Tulsa campus Storage & Destruction Storage Plus by 5R, Inc.
5152 S. 95th East Ave., Tulsa OK

Contact: Bob Wilson
Telephone:  918-665-2828
OR Lee Butler
sales@storageplus.biz

  RFP #R-9017-09 FY09 with renewal options through FY13
Service for Tulsa campus Destruction only  Midland Recycling
360 S. Main, Sand Springs OK

Contact: Garold Beisly –
Telephone:   918-245-7030
gbeisley@midlandrecycling.net

  RFP #R-9017-09   FY09 with renewal options through FY13
Service for OKC campus Destruction/Recycle Midland Recycling
1432 W. Main, Okla. City, OK

Contact:  Brian Reid
Telephone:  245-7030
breid@midlandrecycling.net


  RFP #R-9017-09 FY09 with renewal options through FY13
Service for OKC & Norman Campus Storage & Destruction

Iron Mountain Information Management, Inc.
11300 Partnership Dr.,   Suite D OKC, OK 73131

Contact: Matt Booterbaugh Telephone:  405-272-9815 Matt.Booterbaugh@ironmountain.com

  RFP #R-9017-09 FY09 with renewal options through FY13
Service for OKC & Norman Campus Destruction Only

Shred-It
1301 Cornell Pkwy
Oklahoma City, OK
Telephone: 405-943-6700

Contact:  Todd Rose

405-943-6700 oklahomamagm@shredit.com
  RFP #R-9017-09 FY09 with renewal options through FY13
Service for OKC/Norman/Tulsa campus Storage & Destruction

EDCO Group
1351 N. Belcrest                              Springfield, MO 65802

Contact:  John Elkins Telephone:  Telephone:  800-999-3456
x 3131
JElkins@edcogroupinc.com

  RFP #R-9017-09 FY09 with renewal options through FY13
Service for OKC/Norman/Tulsa Campus Destruction Service

File Thirteen
301 Southeast Wallock St.
Lawton, Ok 73501

Contact:  Matthew Feil
Telephone:  580-248-6767

matt@filethirteen.net

  RFP #R-9045-09

FY09 with renewal options through FY13

Service for OKC/Norman Campus Storage & Destruction

Armor Industries
PO Box 7224
Edmund, OK 73083

Contact:  Dusty Base
Telephone:  405-608-1987
Cell 405-229-5338

dbase@base-resources.net
OR Mike Smith
michaelbsmith@cox.net

  RFP #R-9045-09

FY09 with renewal options through FY13



 

Maintenance Contracts On Equipment - Purchasing Policy - The purpose of this policy is to simplify and improve the process for purchasing maintenance on equipment at all University campuses and locations.

The Purchasing Department has conducted the required competitive process to arrive at a competitively priced contract for equipment maintenance. For more information concerning this contract, please contact Linda Royal at (405) 325-7079 linda-royal@ouhsc.edu.

University departments should contact Specialty Underwriters directly for initial quotes. These quotes may be compared to competition available within the market. The advantage to using the Specialty Underwriters contract is the ability to continue receiving service from the original equipment manufacturer at about 25% of the cost of purchasing the Maintenance Agreement directly from the manufacturer. Specialty Underwriters offers you the opportunity to have the exact same service with a saving of up to 25%.

For Norman Campus and HSC - Linda Royal at (405) 325-7079 in the Purchasing Department

Campus
Specific
Description Vendor Contract # Bid/Quote# Contract Period
  Contact Linda Royal at 405-325-7079 or linda-royal@ouhsc.edu With questions


SU Group Quote Form
[ Acrobat ]

Specialty Underwriters

Pricing Schedule: DETERMINED BY THE COST OF OEM MAINTENANCE CURRENTYLY BEING PAID OR CALCULATED BY THE VENDOR.  SPECIALTY UNDERWRITERS CHARGES A % OF YOUR CURRENT COSTS.

800-558-9910
FAX 419-216-1050


Chad M. Frank
Specialty Underwriters LLC
9667 South 20th Street
Oak Creek, Wisconsin 53154
Phone: 414.281.1100
  800.558.9910
Fax: 414.281.1111
Mobile: 414.640.2492

cfrank@su-group.com

www.su-group.com

  601630  
 

Moving/Relocation GUIDELINES
Norman, Oklahoma City, Tulsa campuses

REVISION TO MOVING/RELOCATION GUIDELINES     June 12, 2008 (apc)

Newly hired staff and faculty authorized moving expenses to Norman, Oklahoma City or Tulsa campuses are encouraged to use one of OU’s contract moving vendors listed below.,  In most cases, the contract moving vendor can arrange for relocation services anywhere in the United States and around the world.  Moving estimates may be obtained from as many of the vendors as desired, at the employee’s discretion.  The contract vendor will usually contact a local mover in your area to provide the estimate, and once authorized to schedule the move, make any additional arrangements. 

If a non-contract moving vendor is desired, moving estimates from at least two of the contract vendors are required before authorization is provided from Purchasing for the non-contract vendor.  Use of non-contract moving vendors does require a purchase order.

Using one of the contract vendors provides ease of payment, quicker response from the vendor about delivery, and local processing of damage claims. 

For all campuses, moving arrangements are made by the new employee, with a copy of the selected vendors moving estimate provided to the new employee’s OU department.  If the cost exceeds $5000, a Peoplesoft requisition is required, and a purchase order will be issued through Purchasing.  If the cost is less than $5000, the new employee can schedule the move with the vendor; no PO is needed.  Invoicing should be sent to the employee’s department for review and approval, and then sent to Financial Support Services (Norman campus) or Accounts Payable (Oklahoma City/Tulsa campuses) for payment. 

For staff and faculty who are provided with a moving allowance, any amount exceeding the allowance is to be paid by the employee direct to the contract vendor. 

Additional information about approved moving expenses can be found on the Controller’s website (Norman campus only), www.ou.edu/aa/moving.htm, or  on the Administrative Affairs website (Oklahoma City/Tulsa campuses only), http://admin-scb.ouhsc.edu/policy/#552 and www.ouhsc.edu/FinancialServices/Downloads/AP/MovingExp.pdf.

Questions about the University’s contract moving vendors can be directed to Mr. Mark Keesee, Purchasing Department, 405/325-8519 or e-mail mark-keesee@ouhsc.edu.

Campus
Specific
Description Vendor Contract # Bid/Quote# Contract Period
      Ace Transfer & Storage Co.
(Atlas Van Lines)
1700 S. Eastern Ave.
Oklahoma City,
OK 73129

Contact: Ginny Royer,
405/672-4425 Ext. 124
e-mail: GinnyR@aceatlas.com
S-06B R-7143-99 through
6/30/10
    Armstrong Relocation
(United Van Lines)
4800 West Point Blvd.
Oklahoma City, OK 73179

Contact: Leland Vinson, 405/947-8001
eamail: Lvinson@GoArmstrong.com
S-06F R-7143-99 through
6/30/10
    Graebel Oklahoma Movers, Inc.
12535 E. 52nd St.
Tulsa, OK 74146

Contact: Rick Humphreys
Graebel Oklahoma Movers Inc.
rhumphreys@graebel.com
1-800-728-4691
918-629-5057 cell
918-249-3114 direct
918-249-3178 fax
S-06C R-7143-99 through
6/30/10
   

Hollander Storage & Moving Co.
Dottie Dixon
Phone: 800-323-6600
ddwbm@aol.com

    through
6/30/10
   
U-Haul Corporate Move Program
Guidelines.
[ ACROBAT ]
[ WORD ]

Contact: Purchasing Department
405/325-2811
e-mail: mark-keesee@ouhsc.edu
    through
6/30/10
   

Wheaton World Wide Moving
Vicki Sharrett
Phone: 800-932-3356
vicki@bellmoving.com

    through
6/30/10


 

PHYSICIAN SEARCH & RECRUITMENT SERVICES - The following vendors have responded to an RFP requesting Physician Search and Recruitment Services. Acceptable vendors who responded are listed below with the campus(s) they service. For specific pricing, please contact buyer Tamra Tatum via e-mail at tamra-tatum@ouhsc.edu or 405-325-5097.


Campus
Specific
Description Vendor Contract # Bid/Quote# Contract Period
ALL

 

Alexander Wollman Stark
1835 Market Street Ste. 1140
Philadelphia, Pa 19105-2918
Ph:  267-256-0721
Fax:  267-256-0725
For Chair Heads, CEO’s, etc. only
pkstark@aol.com

  RFP #: R-8163-08
R-8190-08

Expires:
6/30/2012

 

           
 

 

Assurgent Medical Solutions
Attn:  Mike Dollander
3355 Lenox Rd N.E.
Atlanta, GA 30326
Ph:  877-842-6833
Fax:  877-300-0086
mdollander@assurgentmedical.com
     
 

 

Colonial Health Group
Attn:  Kelly King
1412 W. Magnolia Ave., Ste. 100
Ft. Worth, TX  76104
Ph:  866-252-2444
Fax:  817-626-0055
kking@colonialhg.com
     
 

 

Doctors Network & Associates
Attn:  JW Taylor
5805 State Bridge Rd., Ste. G318
Johns Creek, GA 30097
Ph:  800-933-1884
Fax:  770-992-3676
Jwt.dna@mindspring.com
     
 

 

Kaye/Bassman International Corp
Attn:  Cindy Ornish
4965 Preston Park Blvd. Fourth Floor
Plano, TX 75093
Ph:  972-931-5242
Fax:  972-931-9683
ceo@kbic.com
     
 

 

Merritt Hawkins & Associates
Attn:  Harold Livingston
5001 Statesmen Drive
Irving, TX 75063-2412
Ph:  469-524-1400
Fax:  469-524-1616
hlivingston@mhagroup.com
     
 

 

Odyssey Staffing
Attn:  Ken Walsh
808 Office Park Cir., Ste. 300
Lewisville, TX 75057
Ph:  972-906-5709
Fax:  866-321-0683
kwalsh@odysseystaffing.com
     
 

 

PHMS Group
5850 W. IH-20 Ste. 160
Arlington, TX 73017
Ph:  817-561-6000
Fax:  817-561-0874
jim@phmsgroup.com
     
 

 

Rhino Medical Services
Attn:  Joe Brunson
2000 E. Lamar Blvd., Ste 155
Arlington, TX 76006
Ph:866-267-4466
jb@rhinomedical.com
pe@rhinomedical.com
     
 

 

Ridgway Clements LLC
AttnJason Clements
710 Asp Avenue, Suite 308
Norman, OK  73069         
Ph:  (405) 701-0633                   
Fax:  (405) 573-1999
jason@ridgwayclements.com
     
 

 

Timeline Recruiting
Attn:  John Allen
2103 Burlington, Ste. 900
Columbia, MO 65202
Ph:  877-884-6354
Fax:  573-214-0430
jallen@timelinerecruiting.com
     
 

 

Vitruvian Medical
Attn:  Patrick McDermott
708 Main St.
Houston, TX 77002
Ph:  866-957-4600
Fax:  713-227-4204
pmcdermott@vitruvianmedical.com
     

 

Shipping Contracts -

  DHL Express

Federal Express

UPS


 

Temporary Clerical Staffing Service - University departments may choose from the list of awarded vendors below.  For a complete list of services and pricing contact buyer Susan Mecham, phone 405-325-3091 or email susan-mecham@ouhsc.edu.  All vendors are HIPAA compliant.

Campus
Specific
Description Vendor Contract # Bid/Quote# Contract Period
HSC Office Team
211 N. Robinson, Suite 310
Okla. City OK 73102

Valerie Forsythe

405-236-2299 QV-190-05  
HSC Accell
722 N. Bdwy
Okla. City, OK 73102
Diana Wall 405-232-3100 "  
HSC Millenium Personnel
5511 NW Expressway
Okla. City, OK 73102
Gina White 405-721-5252 "  
HSC Express Personnel
6300 NW Expressway
Okla. City, OK 73132
Christy Ivie 405-717-8303 "  
HSC Genie Staffing Services
9400 NW Broadway Ext.,
Suite 560
Linda Lafevers 405-848-2443 "  

 

TRADEMARK LICENSING PURCHASING POLICY

CURRENTLY UNDER CONSTRUCTION


 

TRANSCRIPTION SERVICES - The following vendors have responded to a bid requesting Transcription services.  Acceptable vendors who responded are listed below with the campus(s) they service.  All vendors listed are HIPAA compliant.  For specific pricing and specific types of services offered, please contact buyer Tami Tatum @ tami-tatum@ouhsc.edu or 405-325-5097/Okla. City and Norman campuses or David Richardsont at david-richardson@ouhsc.edu or 918-660-3079 for Tulsa campus.

Campus
Specific
Description Vendor Contract # Bid/Quote# Contract Period
All campuses


Custom Medical Scribe
Mitzi Daughtrey
6506 E. Lewis, Suite 149
Tulsa, OK 74136-1079
Ph: 918-747-8288
Fax: 918-747-0238


  Bid# B-3095-04


Expires: 6/30/07

All campuses   Stenomed Inc
Marti Parker
9905 Rutland Terrace
Yukon, OK 73099
Ph: 405-324-0527
Fax: 405-324-0687
Email: stenomed@coxinet.net
  "  
All campuses   Digital Transcription Systems
Lee Jackson
4100 Peremeter Ctr #250
Oklahoma City, OK 73112
Ph: 405-948-9200 x177
Fax: 405-948-9292
  "  
HSC   Grimm's Medical Transcription
Dana Grimm
1313 SW 135th St.
OKC 73170
Ph: 405-691-5506
Fax: 405-378-3158
     
All campuses   Prototype Inc.
Lisa G. Edmondson
208 Breckenridge Dr.
Six Mile, SC 29682
Ph: 888-869-9877
     
All campuses   M3 Medical Management
Sanjay Veeramachaneni
8430 W. Bryn Mawr Ave, Suite 675
Chicago, IL 60631
Ph: 773-775-2800
     
All campuses   FutureNet Technologies Corp.
Mary Patterson
222 E. Huntington Dr, Suite 208
Monrovia, CA 91016
Ph: 800-923-4258
     
All campuses   Continuum Technologies dba/Medivoxx
Ralph T. Piercy
2351 Nelson Miller Parkway, Suite 102
Louisville, KY 40223
Ph: 502-244-9859
     
All campuses   Iridium Technologies Inc.
George P. Abraham MD
7 Fallbrook Street
Troy, PA 16947
Ph: 570-297-0878
     
All campuses   ScribeDoc.Com Inc.
Sandy Kumar
10201 Lee Highway, Suite 174
Fairfax, Virginia 22030
Ph: 703-273-9110
     
All campuses   Webahn Inc.
Andy Kumar
26711 Southfield Road, Suite 100
Lathrup Village, MI 48076
Ph: 248-559-5610
     
All campuses   Zyda Medical Transcription
Sharon Dougherty
1455 Veterans Memorial Highway
Hauppauge, NY 11749
Ph: 800-546-5633
     






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