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University of Oklahoma
Contracts - Services
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SERVICES
Airline Travel Purchasing Policy -
The purpose of this policy is to simplify and improve
the process for purchasing airline Travel at all
University campuses and locations.
The Purchasing Department has conducted the required
competitive process to arrive at a competitively
priced contract for Airline Travel. To request
information about the contract, please contact Purchasing at (405) 325-2811.
Effective July 1, 2004, the University implemented
new airline travel contracts. Because the OU Board
of Regents and the Administration believe it to
be in the institution’s best interest, Eleven
agencies have been awarded contracts to provide
the University’s business travel services.
ABOVE AND BEYOND TRAVEL, INC. NORMAN 405-366-7766
JOURNEY HOUSE TRAVEL, INC. NORMAN 405-366-8037
OKLAHOMA CITY 405-843-9447
BENTLEY HEDGES TRAVEL, INC. OKLAHOMA CITY 405-685-7401
TOTAL TRAVEL INC. (FORMERLY DUKE INTERNATIONAL TRAVEL), TULSA 918-492-3980 or toll free 800-245-8092
UNIVERSITY AMERICAN TRAVEL INC. 405-321-9629
THE TRAVEL SOURCE (BIG SKY TOURS) 405-840-8220
EXPRESS TRAVEL 405-840-4670
NATIONAL TRAVEL SYSTEMS 877-717-7768 universitytvl@takeavacation.com
NAVIGANT WORLDWIDE TRAVEL 800-643-3788 or email OUtravel@tq3navigant.com
SHIP TO SHORE TRAVEL 405-447-1333
STA Travel (214) 363-9941, http://www.statravel.com or email dal@statravel.com
All
University Travel Agencies Must Adhere
to the following guidelines: |
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|
a.
International Ticket Fees can not exceed
$25.00 per ticket |
|
|
b.
Domestic Ticket Fees can not exceed $20.00
per ticket |
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c.
Name Changes for groups of 10 or more will
be NO CHARGE for one name change per ticket |
|
d.
Schedule Changes will be at NO CHARGE for
all Airline initiated changes only. |
|
e.
Voided Refundable Tickets will be at NO
CHARGE |
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f.
Refunded Tickets will be at NO CHARGE as
long as they are refundable tickets. |
|
g.
Car and Hotel reservations without Airline
Tickets will be at NO CHARGE |
|
h.
All Travel Agencies must have ASCII file
capability for credit card transfers inorder
to be retained as a vendor. |
I.
Group discounts offered by the Airline
must be passed on to the University. |
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You may utilize any of the above agencies for your
travel needs. For additional information concerning
ticketing procedures refer to the link below.
|
Campus
Specific |
Description |
Vendor |
Contract
# |
Bid/Quote# |
Contract
Period |
| |
AIRLINE
TRAVEL CONTRACT TICKETING PROCEDURES
Contact Purchasing at (405) 325-2811 with
any questions concerning this contract |
ABOVE
AND BEYOND TRAVEL
JOURNEY HOUSE TRAVEL
BENTLEY HEDGES TRAVEL
TOTAL TRAVEL INC.
(FORMERLY DUKE INTERNATIONAL INC.)
UNIVERSITY AMERICAN TRAVEL INC.
THE TRAVEL SOURCE
EXPRESS TRAVEL
NATIONAL TRAVEL SYSTEMS
NAVIGANT WORLDWIDE TRAVEL
SHIP TO SHORE TRAVEL
STA TRAVEL |
|
500694 |
|
Bus
Charter Purchasing Policy - The purpose
of this policy is to simplify and improve the
process for purchasing Bus Charters at all University
campuses and locations.
The Purchasing Department has conducted the required
competitive process to arrive at a competitively
priced contract for Institutional Bus Charters.
Please contact Purchasing at (405) 325-2811
University departments shall use the contract for
Bus Charter purchases that are at or below the
University's dollar limit for formal competition
(please refer to the Board of Regents Policies
and Procedures manual). University departments
should submit a requisition to Purchasing for any
Bus Charter purchase exceeding the dollar limit
requiring formal competition. University departments
should provide for a lead time of about six to
eight weeks for Bus Charter orders to be placed,
which exceed the dollar amount requiring Board
of Regents approval (please refer to the Board
of Regents Policies and Procedures manual).
Customer departments should feel free to contact
one or more of the contracted vendors in developing
specifications and requirements for specific charters.
This can serve as an effective method for customers
to compare offerings of the contracted Bus Charter
services.
Questions regarding administration of the University's
Bus Charter contract program should be referred
to the Bus Charter Buyer in the Purchasing Department.
|
Campus
Specific |
Description |
Vendor |
Contract
# |
Bid/Quote# |
Contract
Period |
| |
BUS CHARTER CONTRACT
Contact Purchasing at (405) 325-2811 |
Pricing
Schedule: see the Pricing
Schedule for details.
Contract
Vendor Listing - MS Word
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Document
Storage and Destruction Services
Norman, Oklahoma City, Tulsa campuses
The following vendors were awarded contracts in response to RFP # R-9017-09
All awarded vendors are HIPAA compliant, provide storage with various other available services including security, climate control, file retrieval and delivery, recycling and document destruction.
For a complete listing of services offered by each vendor as well as pricing, contact buyer, Tamra Tatum at tamra-tatum@ouhsc.edu or 405-325-5097 for Normand and OKC campuses
Randy Payton @ randy-payton@ouhsc.edu or 918-660-3082 for Tulsa campus. |
Campus
Specific |
Description |
Vendor |
Contract
# |
Bid/Quote# |
Contract
Period |
| Service for OKC/Norman campus |
Storage Service |
Underground Vault & Storage
5621 W. Reno, Suite D, Okla. City OK
Contact: Joni Mingle
Telephone: 405-947-0810
torage@uvsinc.com
|
|
RFP #R-9017-09 |
FY09 with renewal options through FY13 |
| Service for OKC/Norman/Tulsa campus |
Storage Service |
A-1 Freeman Moving &
11517 N. Broadway Extention – OKC, OK
Contact: Tom Rogers
Telephone:
405-751-7561
x 2900-
alternate contact: e-mail psanders@a-1freeman.com
|
|
RFP #R-9017-09 |
FY09 with renewal options through FY13 |
| Service for Tulsa campus |
Storage & Destruction |
Storage Plus by 5R, Inc.
5152 S. 95th East Ave., Tulsa OK
Contact: Bob Wilson
Telephone: 918-665-2828
OR Lee Butler
sales@storageplus.biz |
|
RFP #R-9017-09 |
FY09 with renewal options through FY13 |
| Service for Tulsa campus |
Destruction only |
Midland Recycling
360 S. Main, Sand Springs OK
Contact: Garold Beisly –
Telephone: 918-245-7030
gbeisley@midlandrecycling.net |
|
RFP #R-9017-09 |
FY09 with renewal options through FY13 |
| Service for OKC campus |
Destruction/Recycle |
Midland Recycling
1432 W. Main, Okla. City, OK
Contact: Brian Reid
Telephone: 245-7030
breid@midlandrecycling.net
|
|
RFP #R-9017-09 |
FY09 with renewal options through FY13 |
| Service for OKC & Norman Campus |
Storage & Destruction |
Iron Mountain Information Management, Inc.
11300 Partnership Dr., Suite D OKC, OK 73131
Contact: Matt Booterbaugh Telephone: 405-272-9815 Matt.Booterbaugh@ironmountain.com
|
|
RFP #R-9017-09 |
FY09 with renewal options through FY13 |
| Service for OKC & Norman Campus |
Destruction Only |
Shred-It
1301 Cornell Pkwy
Oklahoma City, OK
Telephone: 405-943-6700
Contact: Todd Rose
405-943-6700 oklahomamagm@shredit.com |
|
RFP #R-9017-09 |
FY09 with renewal options through FY13 |
| Service for OKC/Norman/Tulsa campus |
Storage & Destruction |
EDCO Group
1351 N. Belcrest Springfield, MO 65802
Contact: John Elkins Telephone: Telephone: 800-999-3456
x 3131
JElkins@edcogroupinc.com |
|
RFP #R-9017-09 |
FY09 with renewal options through FY13 |
| Service for OKC/Norman/Tulsa Campus |
Destruction Service |
File Thirteen
301 Southeast Wallock St.
Lawton, Ok 73501
Contact: Matthew Feil
Telephone: 580-248-6767
matt@filethirteen.net |
|
RFP #R-9045-09 |
FY09 with renewal options through FY13 |
| Service for OKC/Norman Campus |
Storage & Destruction |
Armor Industries
PO Box 7224
Edmund, OK 73083
Contact: Dusty Base
Telephone: 405-608-1987
Cell 405-229-5338
dbase@base-resources.net
OR Mike Smith
michaelbsmith@cox.net |
|
RFP #R-9045-09 |
FY09 with renewal options through FY13 |
Maintenance Contracts On Equipment - Purchasing Policy - The purpose of
this policy is to simplify and improve the process
for purchasing maintenance on equipment at all University
campuses and locations.
The Purchasing Department has conducted the required
competitive process to arrive at a competitively
priced contract for equipment maintenance. For more
information concerning this contract, please contact
Linda Royal at (405)
325-7079 linda-royal@ouhsc.edu.
University departments should contact Specialty Underwriters directly
for initial quotes. These quotes may be compared
to competition available within the market. The advantage
to using the Specialty Underwriters contract is the ability to continue
receiving service from the original equipment manufacturer
at about 25% of the cost of purchasing the Maintenance
Agreement directly from the manufacturer. Specialty Underwriters
offers you the opportunity to have the exact same
service with a saving of up to 25%.
For Norman Campus and HSC - Linda Royal at (405) 325-7079 in the Purchasing Department
|
Campus
Specific |
Description |
Vendor |
Contract # |
Bid/Quote# |
Contract
Period |
| |
Contact Linda Royal at 405-325-7079 or linda-royal@ouhsc.edu With
questions
SU Group Quote Form
[ Acrobat ]
|
Specialty Underwriters
Pricing Schedule: DETERMINED BY THE COST OF OEM MAINTENANCE CURRENTYLY BEING PAID OR CALCULATED BY THE VENDOR. SPECIALTY UNDERWRITERS CHARGES A % OF YOUR CURRENT COSTS.
800-558-9910
FAX 419-216-1050
Chad M. Frank
Specialty Underwriters LLC
9667 South 20th Street
Oak Creek, Wisconsin 53154
| Phone: |
414.281.1100 |
| |
800.558.9910 |
| Fax: |
414.281.1111 |
| Mobile: |
414.640.2492 |
cfrank@su-group.com
www.su-group.com |
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601630 |
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Moving/Relocation
GUIDELINES
Norman, Oklahoma City, Tulsa campuses
REVISION TO MOVING/RELOCATION GUIDELINES June 12, 2008 (apc)
Newly hired staff and faculty authorized moving expenses to Norman, Oklahoma City or Tulsa campuses are encouraged to use one of OU’s contract moving vendors listed below., In most cases, the contract moving vendor can arrange for relocation services anywhere in the United States and around the world. Moving estimates may be obtained from as many of the vendors as desired, at the employee’s discretion. The contract vendor will usually contact a local mover in your area to provide the estimate, and once authorized to schedule the move, make any additional arrangements.
If a non-contract moving vendor is desired, moving estimates from at least two of the contract vendors are required before authorization is provided from Purchasing for the non-contract vendor. Use of non-contract moving vendors does require a purchase order.
Using one of the contract vendors provides ease of payment, quicker response from the vendor about delivery, and local processing of damage claims.
For all campuses, moving arrangements are made by the new employee, with a copy of the selected vendors moving estimate provided to the new employee’s OU department. If the cost exceeds $5000, a Peoplesoft requisition is required, and a purchase order will be issued through Purchasing. If the cost is less than $5000, the new employee can schedule the move with the vendor; no PO is needed. Invoicing should be sent to the employee’s department for review and approval, and then sent to Financial Support Services (Norman campus) or Accounts Payable (Oklahoma City/Tulsa campuses) for payment.
For staff and faculty who are provided with a moving allowance, any amount exceeding the allowance is to be paid by the employee direct to the contract vendor.
Additional information about approved moving expenses can be found on the Controller’s website (Norman campus only), www.ou.edu/aa/moving.htm, or on the Administrative Affairs website (Oklahoma City/Tulsa campuses only), http://admin-scb.ouhsc.edu/policy/#552 and www.ouhsc.edu/FinancialServices/Downloads/AP/MovingExp.pdf.
Questions about the University’s contract moving vendors can be directed to Mr. Mark Keesee, Purchasing Department, 405/325-8519 or e-mail mark-keesee@ouhsc.edu. |
Campus
Specific |
Description |
Vendor |
Contract
# |
Bid/Quote# |
Contract
Period |
| |
|
Ace Transfer & Storage
Co.
(Atlas Van Lines)
1700 S. Eastern Ave.
Oklahoma City,
OK 73129
Contact: Ginny Royer,
405/672-4425 Ext. 124
e-mail: GinnyR@aceatlas.com
|
S-06B |
R-7143-99 |
through
6/30/10 |
| |
|
Armstrong Relocation
(United Van Lines)
4800 West Point Blvd.
Oklahoma City, OK 73179
Contact: Leland Vinson, 405/947-8001
eamail: Lvinson@GoArmstrong.com
|
S-06F |
R-7143-99 |
through
6/30/10 |
| |
|
Graebel Oklahoma Movers, Inc.
12535 E. 52nd St.
Tulsa, OK 74146
Contact: Rick Humphreys
Graebel Oklahoma Movers Inc.
rhumphreys@graebel.com
1-800-728-4691
918-629-5057 cell
918-249-3114 direct
918-249-3178 fax |
S-06C |
R-7143-99 |
through
6/30/10 |
| |
|
Hollander Storage & Moving Co.
Dottie Dixon
Phone: 800-323-6600
ddwbm@aol.com |
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through
6/30/10 |
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through
6/30/10 |
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Wheaton World Wide Moving
Vicki Sharrett
Phone: 800-932-3356
vicki@bellmoving.com |
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through
6/30/10 |
PHYSICIAN SEARCH & RECRUITMENT SERVICES - The following vendors have responded to an RFP requesting Physician Search and Recruitment Services. Acceptable vendors who responded are listed below with the campus(s) they service. For specific pricing, please contact buyer Tamra Tatum via e-mail at tamra-tatum@ouhsc.edu or 405-325-5097.
|
Campus
Specific |
Description |
Vendor |
Contract
# |
Bid/Quote# |
Contract
Period |
| ALL |
|
Alexander Wollman Stark
1835 Market Street Ste. 1140
Philadelphia, Pa 19105-2918
Ph: 267-256-0721
Fax: 267-256-0725
For Chair Heads, CEO’s, etc. only
pkstark@aol.com |
|
RFP #: R-8163-08
R-8190-08
Expires:
6/30/2012 |
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Assurgent Medical Solutions
Attn: Mike Dollander
3355 Lenox Rd N.E.
Atlanta, GA 30326
Ph: 877-842-6833
Fax: 877-300-0086
mdollander@assurgentmedical.com |
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Colonial Health Group
Attn: Kelly King
1412 W. Magnolia Ave., Ste. 100
Ft. Worth, TX 76104
Ph: 866-252-2444
Fax: 817-626-0055
kking@colonialhg.com |
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Doctors Network & Associates
Attn: JW Taylor
5805 State Bridge Rd., Ste. G318
Johns Creek, GA 30097
Ph: 800-933-1884
Fax: 770-992-3676
Jwt.dna@mindspring.com |
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Kaye/Bassman International Corp
Attn: Cindy Ornish
4965 Preston Park Blvd. Fourth Floor
Plano, TX 75093
Ph: 972-931-5242
Fax: 972-931-9683
ceo@kbic.com |
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Merritt Hawkins & Associates
Attn: Harold Livingston
5001 Statesmen Drive
Irving, TX 75063-2412
Ph: 469-524-1400
Fax: 469-524-1616
hlivingston@mhagroup.com |
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Odyssey Staffing
Attn: Ken Walsh
808 Office Park Cir., Ste. 300
Lewisville, TX 75057
Ph: 972-906-5709
Fax: 866-321-0683
kwalsh@odysseystaffing.com |
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PHMS Group
5850 W. IH-20 Ste. 160
Arlington, TX 73017
Ph: 817-561-6000
Fax: 817-561-0874
jim@phmsgroup.com |
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Rhino Medical Services
Attn: Joe Brunson
2000 E. Lamar Blvd., Ste 155
Arlington, TX 76006
Ph:866-267-4466
jb@rhinomedical.com
pe@rhinomedical.com |
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Ridgway Clements LLC
Attn: Jason Clements
710 Asp Avenue, Suite 308
Norman, OK 73069
Ph: (405) 701-0633
Fax: (405) 573-1999
jason@ridgwayclements.com |
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Timeline Recruiting
Attn: John Allen
2103 Burlington, Ste. 900
Columbia, MO 65202
Ph: 877-884-6354
Fax: 573-214-0430
jallen@timelinerecruiting.com |
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Vitruvian Medical
Attn: Patrick McDermott
708 Main St.
Houston, TX 77002
Ph: 866-957-4600
Fax: 713-227-4204
pmcdermott@vitruvianmedical.com |
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Temporary Clerical Staffing Service - University departments may choose from the list of awarded vendors below. For a complete list of services and pricing contact buyer Susan Mecham, phone 405-325-3091 or email susan-mecham@ouhsc.edu. All vendors are HIPAA compliant.
|
Campus
Specific |
Description |
Vendor |
Contract
# |
Bid/Quote# |
Contract
Period |
| HSC |
Office Team
211 N. Robinson, Suite 310
Okla. City OK 73102 |
Valerie Forsythe |
405-236-2299 |
QV-190-05 |
|
| HSC |
Accell
722 N. Bdwy
Okla. City, OK 73102 |
Diana Wall |
405-232-3100 |
" |
|
| HSC |
Millenium Personnel
5511 NW Expressway
Okla. City, OK 73102 |
Gina White |
405-721-5252 |
" |
|
| HSC |
Express Personnel
6300 NW Expressway
Okla. City, OK 73132 |
Christy Ivie |
405-717-8303 |
" |
|
| HSC |
Genie Staffing Services
9400 NW Broadway Ext.,
Suite 560 |
Linda Lafevers |
405-848-2443 |
" |
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TRADEMARK LICENSING PURCHASING
POLICY
CURRENTLY UNDER CONSTRUCTION
|
TRANSCRIPTION SERVICES - The following vendors have responded to a bid requesting Transcription services. Acceptable vendors who responded are listed below with the campus(s) they service. All vendors listed are HIPAA compliant. For specific pricing and specific types of services offered, please contact buyer Tami Tatum @ tami-tatum@ouhsc.edu or 405-325-5097/Okla. City and Norman campuses or David Richardsont at david-richardson@ouhsc.edu or 918-660-3079 for Tulsa campus.
|
Campus
Specific |
Description |
Vendor |
Contract
# |
Bid/Quote# |
Contract
Period |
All campuses
|
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Custom Medical Scribe
Mitzi Daughtrey
6506 E. Lewis, Suite 149
Tulsa, OK 74136-1079
Ph: 918-747-8288
Fax: 918-747-0238
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Bid# B-3095-04
Expires: 6/30/07 |
|
| All campuses |
|
Stenomed Inc
Marti Parker
9905 Rutland Terrace
Yukon, OK 73099
Ph: 405-324-0527
Fax: 405-324-0687
Email: stenomed@coxinet.net |
|
" |
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| All campuses |
|
Digital Transcription Systems
Lee Jackson
4100 Peremeter Ctr #250
Oklahoma City, OK 73112
Ph: 405-948-9200 x177
Fax: 405-948-9292 |
|
" |
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| HSC |
|
Grimm's Medical Transcription
Dana Grimm
1313 SW 135th St.
OKC 73170
Ph: 405-691-5506
Fax: 405-378-3158 |
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| All campuses |
|
Prototype Inc.
Lisa G. Edmondson
208 Breckenridge Dr.
Six Mile, SC 29682
Ph: 888-869-9877
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| All campuses |
|
M3 Medical Management
Sanjay Veeramachaneni
8430 W. Bryn Mawr Ave, Suite 675
Chicago, IL 60631
Ph: 773-775-2800 |
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| All campuses |
|
FutureNet Technologies Corp.
Mary Patterson
222 E. Huntington Dr, Suite 208
Monrovia, CA 91016
Ph: 800-923-4258 |
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| All campuses |
|
Continuum Technologies dba/Medivoxx
Ralph T. Piercy
2351 Nelson Miller Parkway, Suite 102
Louisville, KY 40223
Ph: 502-244-9859
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| All campuses |
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Iridium Technologies Inc.
George P. Abraham MD
7 Fallbrook Street
Troy, PA 16947
Ph: 570-297-0878
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| All campuses |
|
ScribeDoc.Com Inc.
Sandy Kumar
10201 Lee Highway, Suite 174
Fairfax, Virginia 22030
Ph: 703-273-9110
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| All campuses |
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Webahn Inc.
Andy Kumar
26711 Southfield Road, Suite 100
Lathrup Village, MI 48076
Ph: 248-559-5610
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| All campuses |
|
Zyda Medical Transcription
Sharon Dougherty
1455 Veterans Memorial Highway
Hauppauge, NY 11749
Ph: 800-546-5633
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