University of Oklahoma Purchasing Department

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10/09/2009 - Purchasing Newsletter, October 2009 [ Acrobat ]

posted 9/9/2008 - COMPETITIVELY AWARDED SHIPPING CONTRACT ANNOUNCED

Through our participation in the Educational & Institutional Cooperative (E&I), we are pleased to announce a new shipping contract with FedEx, available for all OU departments. The rate structure is exceptional, and you are encouraged to sign up for FedEx service. For new or existing accounts, visit www.eandi.org. You will need an E&I password to access the FedEx agreement, and to sign up for a new account or to transfer your old FedEx account. If you have questions, contact Customer Service, 1-800-463-3339. To switch your Pcard information with FedEx, please call FedEx Revenue Services at 1-800-622-1147 with the FedEx account number and the Pcard number

posted 11/14/2007 - For new users to OfficeMax the sign up form for your username and password is at www.officemaxsolutions.com. Click on the “request a username or PIN” and fill out the form and push send request.

posted 2/27/2009 - Pcard Training Dates! HSC | Norman | Tulsa

The cycle for the month of October is from October 17th to November 16th. The last day accounting changes for this cycle can be made before they are downloaded to the financial system is 5:00 PM on Thursday, November 19th.

Norman

If grant department numbers are used on charges, please be sure to use an account code that has an expense budget established within PeopleSoft. This will eliminate many manual entries currently being made to reflect account codes on sponsored program charges. If you have any questions about how to verify if an expense budget has been established in PeopleSoft, contact Susan Strout at 325-4937.

Tip of the Month

The cutoff dates for 2010 have been posted. Since reconciling your Pcard account isn’t always the first on everyone’s mind and no reminders are sent out, it is a good idea to create a reminder for yourself each month in order to avoid missing cutoff dates. Different forms of reminders may include creating a calendar event in Outlook, printing out the cutoff dates and posting them at your desk, or writing the cutoff dates in your calendar. The 2010 cutoff dates are listed above and linked below so you can start creating your reminders now!

2010 HSC Pcard Cutoff Dates 2010 Norman Pcard Cutoff Dates