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Purchasing News 11/12/2008 Copier and Toner Contract COPIER CONTRACT Printing Services currently handles the copier lease and cost-per-copy contracts through BMI Systems and Standley Systems. For contract copy questions/inquires please contact: John Sarantakos, 325-3288 jsarantakos@ou.edu Beth Gatewood, 325-0425 egatewood@ou.edu Toner The is an alert about questionable sales tactics that are used from time to time, usually by companies selling toner cartridges for copiers. The main message is that you don’t have to do business with these people, and you really shouldn’t. They viciously overprice their product, and they use deceptive and very questionable sales pitches. Through our cost-per-copy contracts toner cartridges are already provided as part of the lease payments, so you don’t need to (and shouldn’t) buy toner cartridges from anyone else. If you have any questions, please call Purchasing, Mark Keesee at 325-8519. 11/05/2008 SAM Site is moving as of 11/10/2008 Pcard reconciliation system, SAM, is going to have an upgrade November 7th—November 10th. The system will be unavailable starting at 3:00 PM on Friday, November 7th and coming back online Monday, November 10th at 5:00 AM. When the system does come back online, it will have a new web address. Starting November 10th you will need to use the address of http://www.samaccess.com. All of your login information will remain the same however you will need to use the new website to access all of your charges. Please remember to bookmark the new website in your web browser. The changes to the SAM system will be minimal and the main goal of switching sites is to increase the speed of the system. The only downside of this switch is that if you have created any saved queries and/or reports, those will be lost and will need to be created again in the new SAM. Other changes that you will see in the new SAM include drop down boxes in the Transaction Review screen instead of buttons to click and simplified reporting screens. Now instead of clicking a button that says ‘Split’, you will select that option from a drop down menu. If you utilize the reporting section of SAM you will have fewer screens to navigate through as report choices such as date range and sorting preferences have been combined into one screen. While the changes should be minimal, please feel free to contact the Pcard Team if you run into any problems. Revised presentations of New User training and Queries and Reports training should be available on the Purchasing website prior to the October / November cutoff dates. posted 11/05/2008 - Pcard Newsletter, November 2008 [ Acrobat ] posted 9/9.2008 - COMPETITIVELY AWARDED SHIPPING CONTRACT ANNOUNCEDThrough our participation in the Educational & Institutional Cooperative (E&I), we are pleased to announce a new shipping contract with FedEx, available for all OU departments. The rate structure is exceptional, and you are encouraged to sign up for FedEx service. For new or existing accounts, visit www.eandi.org. You will need an E&I password to access the FedEx agreement, and to sign up for a new account or to transfer your old FedEx account. If you have questions, contact Brad Koehnat FedEx, 405/824-8727 or Brad.koehn@fedex.com posted 6/24/2008 - Purchasing Newsletter, June 2008 [ Acrobat ] posted 6/4/2008 - HB1804: A temporary injunction has been granted to delay the effective date of the portion of HB1804 pertaining to services provided in the State of Oklahoma. The HB1804 guidelines communicated on 5/28/08 are on hold until further notice. posted 11//14/2007 - For new users to OfficeMax the sign up form for your username and password is at www.officemaxsolutions.com. Click on the “request a username or PIN” and fill out the form and push send request.
posted 4/12/2007 - GE Pcard Training Dates! HSC | Norman | Tulsa The cycle for the month of October is from October 17th to November 17th. The last day accounting changes for this cycle can be made before they are downloaded to the financial system is 5:00 PM on Thursday, November 20th. The cycle for the month of October is from October 17th to November 17th. The last day accounting changes for this cycle can be made before they are downloaded to the financial system is 5:00 PM on Friday, November 21st. If grant department numbers are used on charges, please be sure to use an account code that has an expense budget established within PeopleSoft. This will eliminate many manual entries currently being made to reflect account codes on sponsored program charges. If you have any questions about how to verify if an expense budget has been established in PeopleSoft, contact Susan Strout at 325-4937. Did you know that the SAM homepage offers useful links? At the bottom left hand corner of SAM under the heading Links there are three links for you to use. |
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