EXPRESS SHIPPING SERVICES
Federal Express (FedEx)

The University of Oklahoma has established an agreement with Federal Express (FedEx) to provide express shipping services for all University departments on the Norman, Oklahoma City and Tulsa campuses, and by any authorized University employee from most other locations worldwide. The agreement allows both domestic and international air express shipments at very competitive rates.

This agreement requires payment be made with your University Pcard. You cannot obtain the agreement rates unless you use your Pcard for payment.*

Before using FedEx for shipping, open an account by calling Jamey Chestnut at 405- 834-4896, or e-mail jamey.chestnut@fedex.com. Allow five (5) business days for discounts to be loaded into your account. You will need to provide your Pcard number and expiration date to establish an account. If you have multiple Pcard’s on different accounts, you may need to open an account for each Pcard.**

Please note that even if you have an existing FedEx account, you will need to establish a new account, using your Pcard, to access the agreement rates.

University departments will not incur any pickup charges for outgoing shipments. FedEx may provide pickup service to University departments on a predetermined time daily, or, for larger departments, FedEx may make regular stops daily, Monday through Friday, to pick up express shipments. It is strongly recommended that outgoing shipment air bills and pickup requests be prepared on the FedEx website http://www.fedex.com/us/. This helps ensure air bill accuracy, provides a shipment receipt with shipment cost (subject to confirmation of weight), and allows you to track the shipment from the web site. The University Internal Auditing Department and Pcard Administrator will accept the web shipment receipt as a Pcard receipt for auditing purposes.

Pcard transactions for FedEx shipments will appear on your SAMS monthly billing as “FedEx.” Transactions are then easily identified by air bill number and destination zip code, and any specific identification information you have placed on the air bill (i.e., “B. Jones agreement.)

If you have any questions, the Purchasing Department contact is Pat Corley, 405/325-4191 or e-mail pat-corley@ouhsc.edu. The FedEx contact is Jamey Chestnut, 405- 834-4896 or e-mail jamey.chestnut@fedex.com.

*The University is requiring express shipment payment to be made by Pcard to help curtail the large number of invoices processed through campus accounting. Express shipment invoices are one of the single largest areas requiring payment checks at the University, and payments with your Pcard will greatly enhance the University’s ability to streamline the payment process.

**SAMS allows for account number change when the cardholder review and reconciles transactions.