Academic Retention, Probation and Suspension Regulations
For continued enrollment at the University, an undergraduate student must maintain a cumulative retention/ graduation grade point average as indicated below:
0 through 30 semester hours attempted - 1.7
Greater than 30 semester hours attempted - 2.0
Students with 0 to 30 semester hours attempted and a retention grade point average of 1.70 to 1.99 will be placed on academic notice.
The retention grade point average is based on all work attempted, both transfer and OU, minus those courses repeated or reprieved in accordance with the academic forgiveness policy, as well as remedial courses, and PE activity courses. These standards are minimal. Each degree-recommending college may establish higher standards for retention.
Students not meeting retention standards will be placed on academic probation for one semester, at the end of which they must have met the minimum standard required to continue as a student in good standing. However, a student enrolled on probation may be continued on probation provided he or she makes a 2.00 grade point average on that semester’s work. Students should check with their college office or the Office of Academic Records for specific requirements for enrollment while on academic probation. A student enrolled on probation who fails to raise his or her cumulative retention/graduation grade point average to minimum requirements or to make a grade point average of 2.0 or better on work taken while enrolled on probation, excluding activity courses, will be suspended for poor scholarship.
Credit completed after the end of the term, or credit earned at another institution, will be included in the student’s retention/graduation grade point average at the time the work is recorded in Academic Records. The student’s current academic status will be reviewed and/or updated at that time but previous postings of academic standing will remain unchanged. A student’s academic status will not be changed retroactively.
A student suspended from the University for poor scholarship is not eligible for readmission until one full semester has elapsed following the date of suspension. To be readmitted, a suspended student must submit an application for admission and a letter of appeal to the Office of Admissions.
University Grading Regulations Governing Withdrawals and Drops
Complete withdrawal from the University. Undergraduate students withdrawing from all courses in the first ten weeks of classes in fall or spring receive the grade of W in each course of enrollment. Beginning with the eleventh week through the last day of classes of the semester or summer term, students must receive a grade of W or F from the instructor in each course upon withdrawal. Graduate students withdrawing from all courses in the first six weeks of classes in fall or spring receive the grade of W in each course of enrollment. Beginning with the seventh week through the last day of classes of the semester or summer term, students must receive a grade of W or F from the instructor in each course upon withdrawal.
Dropping courses while still enrolled. For students who drop one or more courses after classes begin, but who remain enrolled in at least one course, the following grading regulations for dropped courses apply:
- In the first two weeks of the semester, no grade is recorded;
- Undergraduate students: Third through tenth week of Fall and Spring. Courses dropped during this time will be recorded with a grade of W.
Graduate students: Third through sixth week of Fall and Spring. Courses dropped during this time will be recorded with a grade of “W.” Seventh through tenth week, instructors assign a grade of “W” or “F.”
- Eleventh week through end of classes in Fall and Spring. Instructors assign a grade of W or F.
For summer session, please refer to the Academic Calendar for specific dates for all summer blocks. Courses that do not meet the full term will have different deadlines.
University Regulations Governing Incompletes
I is a neutral mark and means incomplete. It is not an alternative to a grade of F, and no student may be failing a course at the time an I grade is awarded. To receive an I grade, the student should have satisfactorily completed a substantial portion of the required course work for the semester. The new university-wide incomplete Contract Form that all instructional faculty will be required to use when assigning a grade of INCOMPLETE, effective with the Fall 2014 semester, will include a grade if the work is not turned in by this date (Cannot be an “I”). The instructor will indicate to the student and to the Office of Academic Records what must be done to complete the course and set a time limit appropriate to the circumstances. However, the time limit allowed may not exceed one calendar year. If by the end of the year no change in grade has been submitted, the grade of “I” will be changed to the pre-determined permanent grade. If the professor does not turn in an Incomplete Contract, the student’s grade will be changed to an F after the allotted one-year time period. After a grade of I has been changed, a student may re-enroll in the course if appropriate or required. The foregoing time limitations concerning removal of an incomplete do not apply to graduate research and graduate problem courses.
Graduate College "I": With the approval of the instructor and Graduate College Dean, a graduate student may be granted up to a one-year extension for making up incomplete work. No petitions for extensions beyond one year will be considered. After the incomplete work is made up, the instructor shall promptly report the new grade to the Office of Academic Records so that it can be posted to the student's transcript. In any case, the new grade must be posted to the student's transcript within one year of the deadline for making up the incomplete work (including any extension, if granted). If the new grade has not been posted within this one-year time period, the student shall have one additional year in which to file an appeal with the Graduate Dean requesting that the proper grade be posted. If no such appeal is received by the Graduate Dean within this second year time period, the grade of "I" shall be changed to the pre-determined permanent grade.
All instructional faculty are required to use the university-wide Incomplete Contract Form (PDF) when assigning a grade of Incomplete. This document protects both faculty and students by documenting circumstances that led to the assignment of an Incomplete grade.
If an incomplete is received, the “I” grade remains on the student’s record and the final grade is next to the “I” (example I/B).
All-University Regulation on Repeated Courses
University policy prohibits students from repeating a course in which they have earned a grade of A or B unless the course is one in which there is a change of subject matter and the course has been designated “repeatable for credit”. Courses that are repeatable for credit are identified as such in the course description.
An undergraduate student may repeat up to four courses, not to exceed 18 hours, in which the original grade was D or F and have only the second grade count in the calculation of the student’s retention/graduation grade point average. The original grade will still appear on the student’s permanent record, but will not be calculated into the student’s retention/graduation grade point average or total hours earned. Students who repeat courses beyond those under the Repeat Policy may do so with both the original grades and repeat grades included in the calculation of the retention/graduation grade point average.
GRADE POINT AVERAGE. The cumulative retention/ graduation grade point average is based on all work attempted, both transfer and OU, minus those courses repeated in accordance with the policy on repeated courses. The minimum cumulative retention/graduation grade point average required for graduation is 2.0. Each degree-recommending college may establish higher standards for retention and graduation.