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Grading Policies

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Grading Policies

For continued enrollment at the University, an undergraduate student must maintain a cumulative retention/graduation grade point average as indicated below:

  • 0 through 30 semester hours attempted - 1.7
  • Greater than 30 semester hours attempted - 2.0

Students with 0 to 30 semester hours attempted and a retention grade point average of 1.70 to 1.99 will be placed on academic notice.

The retention grade point average is based on all work attempted, both transfer and OU, minus those courses repeated or reprieved in accordance with the academic forgiveness policy, as well as remedial courses, and PE activity courses. These standards are minimal. Each degree-recommending college may establish higher standards for retention.

Students not meeting retention standards will be placed on academic probation for one semester, at the end of which they must have met the minimum standard required to continue as a student in good standing. However, a student enrolled on probation may be continued on probation provided they make a 2.00 grade point average on that semester’s work. Students should check with their college office or Academic Records for specific requirements for enrollment while on academic probation. A student enrolled on probation who fails to raise their cumulative retention/graduation grade point average to minimum requirements or to make a grade point average of 2.0 or better on work taken while enrolled on probation, excluding activity courses, will be suspended for poor scholarship.

Credit completed after the end of the term, or credit earned at another institution, will be included in the student’s retention/graduation grade point average at the time the work is recorded in Academic Records. The student’s current academic status will be reviewed and/or updated at that time but previous postings of academic standing will remain unchanged. A student’s academic status will not be changed retroactively.

A student suspended from the University for poor scholarship is not eligible for readmission until one full semester has elapsed following the date of suspension. To be readmitted, a suspended student must submit an application for admission and a letter of appeal to the Office of Admissions & Recruitment. 

Complete Withdrawal from the University

Undergraduate students withdrawing from all courses receive the grade of W in each course of enrollment. Graduate students withdrawing from all courses in the first six weeks of classes in Fall or Spring receive the grade of W in each course of enrollment. Beginning with the seventh week through the last day of classes of the semester or summer term, students must receive a grade of W or F from the instructor in each course upon withdrawal.

Dropping Courses While Still Enrolled

For students who drop one or more courses after classes begin, but who remain enrolled in at least one course, the following grading regulations for dropped courses apply:

  • In the first two weeks of the semester, no grade is recorded;
  • Undergraduate students: Third through twelfth week of Fall and Spring, courses dropped during this time will be recorded with a grade of W. Thirteenth week through end of classes in Fall and Spring, instructors assign a grade of W or F.
    Graduate students:
     Third through sixth week of Fall and Spring, courses dropped during this time will be recorded with a grade of “W.” Seventh week through end of classes in Fall and Spring, instructors assign a grade of W or F.

For summer session, please refer to the Academic Calendar for specific dates for all summer blocks. Courses that do not meet the full term will have different deadlines.

"I" is a neutral mark and means incomplete. It is not an alternative to a grade of F, and no student may be failing a course at the time an "I" grade is awarded. To receive an "I" grade, the student should have satisfactorily completed a substantial portion of the required course work for the semester. The university-wide Incomplete Contract Form that all instructional faculty are required to use when assigning a grade of INCOMPLETE, effective with the Fall 2014 semester, includes a grade if the work is not turned in by this date (Cannot be an “I”). The instructor will indicate to the student and to the Office of the Registrar what must be done to complete the course and set a time limit appropriate to the circumstances. However, the time limit allowed may not exceed one calendar year. If by the end of the year no change in grade has been submitted, the grade of “I” will be changed to the pre-determined permanent grade from the Incomplete Contract. If the professor does not turn in an Incomplete Contract, the student’s grade will be changed to an F after the allotted one-year time period. After a grade of "I" has been changed, a student may re-enroll in the course if appropriate or required. The foregoing time limitations concerning removal of an Incomplete do not apply to graduate research and graduate problem courses.

Graduate College "I": With the approval of the instructor and Graduate College Dean, a graduate student may be granted up to a one-year extension for making up incomplete work. No petitions for extensions beyond one year will be considered. After the incomplete work is made up, the instructor shall promptly report the new grade to the Office of the Registrar so that it can be posted to the student's transcript. In any case, the new grade must be posted to the student's transcript within one year of the deadline for making up the incomplete work (including any extension, if granted). If the new grade has not been posted within this one-year time period, the student shall have one additional year in which to file an appeal with the Graduate Dean requesting that the proper grade be posted. If no such appeal is received by the Graduate Dean within this second year time period, the grade of "I" shall be changed to the pre-determined permanent grade.

All instructional faculty are required to use the university-wide Incomplete Contract Form (PDF) when assigning a grade of Incomplete. This document protects both faculty and students by documenting circumstances that led to the assignment of an Incomplete grade.

If an incomplete is received, the “I” grade remains on the student’s record and the final grade is next to the “I” (example I/B).

Undergraduate Students

  • University policy prohibits students from repeating a course in which they have earned a grade of A or B unless the course is one in which there is a change of subject matter and the course has been designated “repeatable for credit”. Courses that are repeatable for credit are identified as such in the course description.

  • Undergraduate students may repeat up to four courses or 18 hours (whichever comes first) in which the original grade was a ‘D’ or an ‘F’. Only the second grade will be included in the calculation of the retention/graduation grade point average. The original grade will still appear on the student’s permanent record, but will not be calculated into the student’s retention/graduation grade point average or total hours earned.

  • Students who repeat courses/hours beyond those under the Repeat Policy may do so with both the original grades and repeat grades included in the calculation of the retention/graduation grade point average. Academic credit from any division of the University of Oklahoma—Norman campus, OU Health Sciences Center, OU-Tulsa, or the College of Continuing Education—are included in the OU retention/graduation and cumulative grade point averages for purposes of retention and graduation.

Graduate Students (effective beginning Summer 2019)

  • A student may repeat courses and have only the second grade earned, even if it is lower than the first grade, count in the calculation of the GPA, up to a maximum of four courses, but not to exceed 18 hours, in the courses in which the original grade earned was a C, D or F.

  • Both attempts will be recorded on the transcript automatically with the earned grade for each listed in the semester earned. The Explanation of Grades section of the transcript will note that only the second grade earned is used in the calculation of the GPA.

  • If a student repeats an individual course more than once, all grades earned, with the exception of the first, are automatically used in the calculation of the GPA.

  • Students repeating courses above the first four courses or 18 credit hours of C, D or F may do so; however, the initial grades and repeat grades will be used in the calculation of the GPA.

  • A student must be currently enrolled as a degree seeking graduate student at OU in order to receive grade forgiveness for a repeated course under this policy.

  • Students enrolled under a non-degree classification such as unclassified status, teaching certification status, graduate visitor status, and students who are admitted solely to a graduate certificate program are not eligible for grade forgiveness under this policy.

  • Courses with variable credit and/or content, even if letter graded, are not eligible for grade forgiveness under this policy. This includes, but is not limited to, seminars, special topics, independent studies, directed readings, and thesis or dissertation research.

  • Maximum allowable tuition waiver will not be increased to cover repeated courses.

  • The repeat policy grade forgiveness does not negate the limit of CD, and/or F grades permitted for doctoral students. Doctoral students who accumulate nine credit hours of CD, and/or F grades in any combination will be disenrolled from the doctoral program (see Disenrollment for Low Grades).

  • The repeat policy grade forgiveness does not apply to course substitutions approved for courses in which the student previously earned a grade of CD and/or F. The substitute course may take the place of the original course on the program of study but the substitute course grade will not replace the grade earned in the original course. Both courses will be used in the calculation of the GPA.

  • Coursework previously assigned a temporary course number might be eligible to be repeated under this policy; however, if there is any deviation in course number and/or course title, the student and academic unit will need to consult with the Graduate College before the course in question is repeated to verify eligibility under this policy.

See also Academic Forgiveness Policy

Students’ grades in all courses are filed in the Office of Registrar - Academic Records and become a part of the official records of the University. Current students can view grades (usually one week after finals are over) on the web by logging on to one.ou.edu.

  • Passing grades used are A, B, C, D and under certain conditions, P and S
  • Nonpassing grades are F, U and NP

A, the highest grade, is given for work of exceptional quality. D is the lowest grade for which credit is given in any undergraduate college and means that, although in the judgment of the instructor credit should be allowed for the course, a degree will not be conferred upon a student whose work is all of that level. In the Graduate College, however, the grade of D is failing, insofar as credit toward a graduate degree is concerned, and cannot be used to satisfy prerequisite requirements and/or requirements for certificates. F means failure. No credit hours or grade points are awarded for an F, but the credit hours are calculated into the cumulative grade point average.

S and U, meaning Satisfactory and Unsatisfactory, may be used in grading certain courses identified at the discretion of the degree-recommending college. Courses selected for S-U grading must be of a noncompetitive nature and the entire class must be graded on this basis. The S-U grades are considered neutral in the computation of a student’s grade point average. At the undergraduate level, a grade of S signifies work of D quality or better (except in the case of credit earned by advanced standing examination, when the grade of S represents work of C quality or better). In the Graduate College, the grade of S represents work of B quality or better. S must be used to indicate that a thesis or dissertation is satisfactorily completed, and is the only passing grade accepted for special problems, individual research and directed readings courses. The S grade may not be used for lecture/recitation courses except with the expressed approval of the graduate dean. The U grade is used to indicate that no credit is to be given for the work undertaken.

P and NP, meaning Pass and No Pass, are used as grades in a course in which a student has enrolled under the pass/no pass option. P meaning Pass is used as a passing grade and indicates quality of C work or better. NP, meaning No Pass, is a nonpassing mark used to indicate no credit for a pass/no-pass option enrollment. The grades of P and NP are considered neutral in the computation of the student’s grade point average.

W, meaning withdrawal, is a neutral grade assigned when the student is passing at the time of withdrawal. A student who withdraws from a course with failing grades will receive the grade of F.

I is a neutral mark and means incomplete. It is not an alternative to a grade of F, and no student may be failing a course at the time an I grade is awarded. To receive an I grade, the student should have satisfactorily completed a substantial portion of the required course work for the semester. The instructor will indicate to the student and to Academic Records what must be done to complete the course and set a time limit appropriate to the circumstances. However, the time limit allowed may not exceed one calendar year. If by the end of the year no change in grade has been submitted, the grade of I will be changed to the pre-determined permanent grade. After a grade of I has been changed, a student may re-enroll in the course if appropriate or required. The foregoing time limitations concerning removal of an incomplete do not apply to graduate research and graduate problem courses.

Graduate College "I." With the approval of the instructor and Graduate College Dean, a graduate student may be granted up to a one-year extension for making up incomplete work. No petitions for extensions beyond one year will be considered. After the incomplete work is made up, the instructor shall promptly report the new grade to Academic Records so that it can be posted to the student's transcript. In any case, the new grade must be posted to the student's transcript within one year of the deadline for making up the incomplete work (including any extension, if granted). If the new grade has not been posted within this one-year time period, the student shall have one additional year in which to file an appeal with the Graduate Dean requesting that the proper grade be posted. If no such appeal is received by the Graduate Dean within this second year time period, the grade of "I" shall be changed to the pre-determined permanent grade.

All instructional faculty are required to use the university-wide Incomplete Contract Form (PDF) when assigning a grade of Incomplete. This document protects both faculty and students by documenting circumstances that led to the assignment of an Incomplete grade.

X indicates that satisfactory progress is being made and is a neutral grade to be used only for thesis and dissertation research courses numbered 5980 and 6980 and for thesis and dissertation equivalent courses numbered 5880 and 6880.

AU (Audit), Auditing is attending a class without participating in classwork or receiving credit. Enrollment as an auditor is indicated on the student’s permanent academic record and is subject to the same posting regulations governing credit enrollment.

AW, meaning Administrative Withdrawal, is a neutral grade used to indicate that a student has been involuntarily withdrawn by the institution. Students may receive an AW for disciplinary reasons, financial reasons or inadequate attendance.

is a temporary grade used only to indicate that no final grade has been reported at the time of grade processing and is removed from the student’s record when the final grade is received. It is neutral in the computation of the student’s grade point average.

Each hour of A, B, C, D and F carries a grade point value as follows: A=4, B=3, C=2, D=1 and F=0. Grades of P and S, as well as grades of I, X, U, N, NP, AW, and W, carry no grade point value and are not included in the computation of a student’s semester or cumulative grade point average.

The cumulative retention/graduation grade point average is based on all work attempted, both transfer and OU, minus those courses repeated in accordance with the policy on repeated courses. The minimum cumulative retention/graduation grade point average required for graduation is 2.0. Each degree-recommending college may establish higher standards for retention and graduation.