Writing Styles for the Usenet
Date: Tue, 12 Sep 1995 08:01:15 GMT
Expires: Thu, 12 Oct 1995 08:01:14 GMT
From: email@example.com (Mark Moraes)
Subject: Hints on writing style for Usenet
Approved: firstname.lastname@example.org (Mark Moraes)
Xref: news.compuserve.com news.announce.newusers:1920 news.answers:49936
Original-author: email@example.com (A. Jeff Offutt VI)
Comment: enhanced & edited until 5/93 by firstname.lastname@example.org (Gene Spafford)
Last-change: 5 Jul 1994 by email@example.com (Mark Moraes)
I would like to take a moment to share some of my knowledge of writing
style. If you read the suggestions below, remember: it's easy to agree
that they make sense but it's much harder to apply them.
Cunningham and Pearsall, "How to Write For the World of Work"
Strunk & White, "Elements of Style"
The above references are both excellent books. Cunningham is a
standard in tech writing classes and won an award for the best tech
writing book from the Association for Teaching of Technical Writing. I
was lucky enough to take a class from him as an undergraduate. Strunk
is a standard in college composition classes. Other ideas here come
from my own experience on the net and hints from other people.
This is a "long article." The rest of it is simply a list of pointers.
* Write *below* the readers' reading level. The avg. person in the US
reads at a 5th grade level (11 years of age). The avg. professional
reads at about the 12th grade level (18 years of age).
* Keep paragraphs short and sweet. Keep sentences shorter and sweeter.
This means "concise," not cryptic.
* White space is not wasted space -- it greatly improves clarity.
A blank line only adds a byte to the article length, so don't be
stingy if it will help make your meaning clearer.
* Pick your words carefully. Writing with precision is as important
here as it is in any other kind of discourse. Consider carefully
whether what you have written can be misinterpreted, and whether
that is something you wish to have happen.
* People can only grasp about seven things at once. This means ideas in a
paragraph, major sections, etc..
* Avoid abbreviations and acronyms, if possible, and define the ones
* There are several variations on any one sentence. A passive, questioning
or negative sentence takes longer to read.
* "Cute" misspellings are difficult to read, especially if the reader
is not fluent in the language involved.
* Subtlety is not communicated well in written form - especially over a
computer. Remember, most people who will read your posting do not
* The above applies to humor as well. (rec.humor, of course, not included.)
Smileys :-), frowns :-(, winks ;-) can sometimes avoid confusion.
* When being especially "flame-boyant", I find it helpful to go to the
bathroom before actually sending. Then, I often change the tone
considerably. :-) Take a break before posting something in anger or that
might hurt or anger others.
* Subject lines should be used very carefully. How much time have you
wasted reading articles with a misleading subject line? The "Subject:"
header line can be edited in all the various posting programs
(as can the "Distribution:", "Newsgroups:" and "Followup-To:" header
* References need to be made. When you answer mail, you have the original
message fresh in your mind. When I receive your answer, I don't.
* Do not include the entire article that you are replying to. Cut down
the part that you include to the absolute minimum needed to provide
context to your reply.
* It's *much* easier to read a mixture of upper and lower case letters.
* Leaving out articles (such as "the," "a," "an," etc.) for "brevity"
mangles the meaning of your sentences and takes longer to read. It saves
you time at the expense of your reader.
* Be careful of contextual meanings of words. For instance, I used "articles"
just now. In the context of netnews, it has a different meaning than I
* Make an effort to spell words correctly. Obvious misspellings are
jarring and distract the reader. Every news posting program allows
you to edit your article before posting, and most systems have some
kind of spelling checker program that you can use on your article.
* If your article goes over one screenful, use subheadings to organize it.
Numbering your paragraphs is rarely helpful.
* Just before you post your article, re-read it. This will ensure that
you actually wrote what you intended to write.
* Remember - this is an international network.
* Remember - your current or future employers may be reading your
articles. So might your spouse, neighbors, children, and others
who will long-remember your gaffes.
These suggestions are all easily supported by arguments and research.
There's a lot more to say, but....