The name of the organization shall be the University of Oklahoma School of Library and Information Studies Alumni Association (Association).
The Association provides information to the alumni of the University of Oklahoma School of Library and Information Studies (School) and support for the School.
Membership in this Association is open to any graduate of the University of Oklahoma School of Library and Information Studies. Each member of the Association has the right to vote and is eligible to hold office.
The Association shall hold a membership meeting at the time and place of the Annual Meeting of the Oklahoma Library Association (OLA).
Section 1: Elected Officers. The officers of the Association shall be a President, a Vice-President/President-Elect, the Immediate Past President, a Secretary, and a Treasurer.
Section 2: Terms of Office. The Vice-President will serve successively for one year as Vice-President, President and Immediate Past President. The Secretary and Treasurer will serve a term of two years. All terms of office shall commence at the beginning of the membership year.
Section 3: Vacancies. Appointments to fill vacancies in the offices of the Association, with the exception of the President and Vice-President/President-Elect, shall be made by the Executive Board until the next annual election. The Vice- President/President-Elect shall fill a vacancy in the office of President for the remainder of the term. This succession shall not prevent him/her from serving his/her normal term as President of the Association the following year. If a vacancy occurs in the office of Vice-President/President-Elect the Executive Board shall elect as Vice-President one of its members for the remainder of the term. When a regular election is held a President and a Vice-President shall be elected. The successful candidate for President shall then serve a one-year term as President and a one-year term as immediate Past President.
Section 1: President. The President shall preside at all meetings of the Executive Board and shall exercise general powers of the President
Section 2: Vice President/President-Elect. The Vice President/President-Elect shall perform the duties of the President in the absence or disability of the President. He/She shall be responsible for planning any special programs.
Section 3: Immediate Past President. The Immediate Past President shall perform the duties of the President in the simultaneous absence of both the President and Vice President/President-Elect from Executive Board meetings.
Section 4: Secretary. The Secretary shall be responsible for the recording and reading of the minutes of all meetings and the coordination of all mailings.
Section 5: Treasurer. The Treasurer is responsible for the collection of dues, maintaining the membership list, and the making of disbursements authorized by the Executive Board.
Section 1: Composition. The Executive Board (Board) shall consist of the elected officers of the Association, eight members at large, the Director of the School and appointed representatives from the School as ex-officio members.
Section 2: Members–at-Large. Members-at-Large will serve a term of two years. Two members-at-large will be elected each year. Those candidates for the offices of Vice President/President-Elect, Secretary and Treasurer receiving fewer votes than the majority will be elected as Members-At-Large. In the event only one candidate is nominated for the offices of Vice President/President-Elect, Secretary or Treasurer the number of Member-At-Large positions on the ballot will be increased to match the number of elected officers on the ballot with only one candidate.
Section 3: Ex-Officio Members. The Ex-Officio Members of the Board will be appointed to serve a term of one year by the Director of the School and shall include one faculty representative from the School and one student representative from the School.
Section 4: Tracings Editor. The Tracings Editor is appointed by the President and serves as an Ex-Officio Member of the Board. The Editor is the primary contact for Tracings and has direct responsibility for preparing newsletter content. The Editor works closely with the Board on policy matters related to the newsletter and with the Director and staff of the School to prepare and distribute the newsletter.
Section 5: Responsibility and Authority. The Board shall conduct the business of the Association and exercise the general management of the Association.
Section 6: Meetings. Regular meetings of the Board shall be held quarterly at the School during normal business hours. Special meetings may be called at the discretion of the President. Only members of the Board may vote at Board meetings. If necessary, the Board may make decisions by electronic mail or by conference call during the periods between regularly scheduled meetings.
Section 7: Quorum. A simple majority of the members shall constitute a quorum at any meeting of the Board.
Section 8: Dues. The Board shall establish dues for the Association.
Section 9: Membership Year. The membership year will be from July 1st to June 30th.
Section 1: Nominees. A slate of one but not more than two nominees for vacancies in the offices of Vice President/President-Elect, Secretary and Treasurer shall be prepared by the nominating committee. A slate of two but not more than six nominees for Member-at-Large vacancies shall be prepared yearly by the nominating committee. Each candidate shall be asked to provide a brief biography for the Association prior to balloting.
Section 2: Elections. Elections shall be conducted by mail ballot. A ballot containing all nominees for each office and member-at-large positions together with biographies shall be mailed to each active member of the Association. All ballots shall be counted under the direction of the Board. Those candidates for the offices of Vice-President/President-Elect, Secretary and Treasurer receiving a majority of the votes shall be elected as officers and those receiving fewer votes shall be elected as Members-at-Large of the Board.
Section 1: Authorization and Discontinuance. Committees of the Association shall be authorized and discontinued by action of the Board.
Section 2: Standing Committees. Standing committees may be established to consider matters of the Association. When such a committee is established, its function, name and size shall be determined. Unless otherwise approved by the Board, members of standing committees shall be appointed for a term of one year and may be reappointed for a second consecutive term.
Section 3: Ad Hoc Committees. Special (ad hoc) committees for the performance of particular assignments may be appointed at any time by the President of the Association with Board approval.
Section 4: Appointments. The President of the Association shall appoint committee members from the membership of the Association. A member of the Board will be appointed to serve on each standing committee.
Section 5: Nominating Committee. The President shall appoint a Nominating Committee comprised of at least three members of the Association. The Immediate Past President of the Association may be the designated Committee Chair.
Section 6: Honors and Awards Committees. The Honors and Awards Committees shall be comprised of three members of the Association and one faculty member from the School. Each honor, award, or scholarship approved by the Board for presentation by the Association shall have a standing committee appointed in accordance with these Bylaws. With Board approval each committee will formulate guidelines and procedures for the honor, award, or scholarship.
Section 1: Proposals. Amendments to the bylaws may be proposed by the Board, by any standing committee of the Association, or by written petition signed by fifty or more members of the Association.
Section 2: Voting. These by-laws may be amended by a simple majority of the votes cast by the Board members.
Section 3: Adoption. If not otherwise specified, a proposed amendment becomes effective as soon as it has been approved by a vote of the Board.
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