THE UNIVERSITY OF OKLAHOMA

 

STAFF SENATE

 

(NORMAN CAMPUS)

 

Wednesday January 21, 2009

 

 

 

Chair Linda McCarty called the meeting to order at 1:35 p.m. in the Scholars Room of the Oklahoma Memorial Union.

 

Officers present — Linda McCarty, Chair; Diana Fitzpatrick, Chair-Elect; Beth Gatewood, Immediate Past Chair; Elaine Bradshaw, Recording Secretary

 

Staff present —Melissa Hosler, Administrative Coordinator

 

Staff absent — KeYonna Wynn, Student Assistant

 

Representatives present — Hourly Employees Council: David Houck, Linda Smith, Connie Hall, Kim Haddad, Bobby Hardcastle, Donna Stephens, Carolyn Irons, Mary Peters, Cindy Simpson, Troy Schmidt, David Kizer;  Informational Staff Association: Michael Goodwin, Chris Cook, Debbie Copp, Dick Trim, Dan Hough; Organizational Staff Council: Sandi Emond, Cathy Trujillo, Luane Howk, Nancy Matthews; Administrative Staff Council: Robbie Wahnee, Terri Sarsycki; Margaret Vennochi, College of Earth and Energy

 

Representatives absent — Hourly Employees Council: Tim Winkleman; Informational Staff Association: Debi Gentis; Organizational Staff Council: Fran Stephens, Tami Kinsey

 

Guests present — Mechelle Gibson, Assistant to the Senior Vice President and Provost; Nick Key, OU IT Creative Ambassador, Barry Conrad, Student; Linda Berardo, Director of Business and Accounting Operations at CCE/Staff Senate Liaison for Campus Sustainability Committee

 

RECYCLEMANIA, MECHELLE GIBSON, ASSISTANT TO THE SENIOR VICE PRESIDENT AND PROVOST, AMANDA HEARN, MARKETING AND PUBLICATIONS SPECIALIST FOR PHYSICAL PLANT

Mechelle: Recycle Mania. The divisions are: 1) Competition and 2) Benchmarking (this year’s benchmarking) 200,000 pounds of recyclable materials. Recycle Mania is a national competition created to educate about recycling. The dates are from January 18th to March 28th, 2009, and the goal of the project is to educate and to increase individual effort and ownership. The website for more information is www.ou.edu/recycling. Contact information is: recycling@ou.edu

Amanda Hearn, Marketing Specialist for the Physical Plant also spoke about Recycle Mania. The recycling program at OU began in 1990. The Physical Plant will be shredding all materials and will be monitoring all recycling. The competition will be based on the recycling materials per capita. You can e-mail recycling@ou.edu for containers.

 

CAMPUS SUSTAINABILITY COMMITTEE ANNOUNCEMENT, LINDA BERARDO, STAFF SENATE LIAISION

Linda Berardo talked about the president signing the American Colleges and University President’s Climate Commitment. The agreement will include making plans and reporting actions. Burr Milsap is chairing the committee. The sustainability committee is an advising body working to accomplish steps set forth by the commitment. It will not interfere with other environmental organizations. There will be plenty of subcommittees – (10). The Johnson Controls agreement helps head toward this goal. The website for more information is: www.presidentsclimatecommitment.org.

 

 

 

UPDATE ON OZONE/STUDENT SYSTEM BY NICK KEY, OU IT CREATIVE AMBASSADOR.

Nick Key discussed the standardization and integration of the system, which will utilize student information. It is the largest tech project in OU History. It will have a major impact on OU Faculty, Staff and Students. The Bursar/Admission Records/Financial Aid and IT will be leading. This project was created for evolving student needs. Students will be able to access and update information. The portal will be single sign on self-service.

 

The functionality for the students will be good relative to enrollment, grades, bills, clubs, class schedule, weather, and athletics. It can have different channels and some of the tabs will include: home, my tab, events, media and a library. The communications channels will allow you to target certain parts of the colleges and departments. The calendar will allow groups to set up meetings and events as well.

The “GO LIVE” Dates are March 2009 for Financial Aid and Web Mail. September 2009 will be the full portal launch for students and faculty. Training will be in early April 2009.

 

 

Chris Cook: Have contractors to work on system?

(Questions about maintenance)   

 

UPDATE ON BIG EVENT, BARRY CONRAD

Big Event’s 10th Anniversary will be held on March 28, 2009. There will be teams of 20 people. Each team will work for 4 hours in assigned places. Applications will be out Friday, January 30, 2009. 

 

CHAIR’S COMMUNICATIONS

Linda said she had not met with Nick Hathaway. Nick was present but did not have anything that he needed to discuss with the members.

 

ACCEPTANCE OF MINUTES

On motion by Linda Smith, the minutes of the December 17, 2008, Staff Senate meeting were accepted with changes. The corrections were: 1)Update on retiree healthcare, the age 62; 2) OU regents not state regents; 3) Hourly employee council Brandie not Bobby.

 

Hourly Employees Council: President David Houck said HEC met January 14, 2009. The committee talked about medical plans and retirement. You will be able to log on and leave feedback about the Hourglass publication feedback. The website is www.ou.edu/staff_senate/Hourglass.pdf.

 

Organizational Staff Council: President Sandi Emond; said Organizational Staff Council met on January 8TH, 2009. They toured the Lissa and Cy Wagner Hall it was a very nice facility. Everything is fully equipped, and student friendly. Melissa Shelton was the tour guide, very fast and informative.

 

Informational Staff Association: Michael ; ISA met January 14th, 2009. There was a regular business meeting. Guest, Melissa Hosler, attended the meeting and had a good time. Treasurer reported about the amount of money in the bank. Talked about the December Staff Senate meeting with the ISA council members. Grettie bondy reported about the Faculty Senate Committee. The committee is supporting the Angel Food Ministry. The logo contest will be over at the end of the monthd there are already some submissions. An art show committee was discussed as well. Next meeting February 4, 2009.

 

Administrative Staff Council: President Robbie Wahnee; The ASC committee met on January 21, 2009. Dean Paul Bell was the guest speaker and he spoke on leadership and change.

 

STANDING COMMITTEES

 

Awards Committee: Dan Hough; The committee met on January 20, 2009. The awards committee is on track. They are thinking of possibly having check in tables for the award ceremony arranged from A to Z rather than by type of award.

 

HEC Communications Committee: No report; The meeting scheduled for January 21, 2009 was cancelled.

 

Personnel Policies Committee: The committee met the following Wednesday.

 

OU Staff Week Committee:  No report

 

Employment Benefits Committee: Debbie Copp asked that if there are any stories, questions or concerns to report back, to please let her know. For example, flex cards, etc.

 

CORRESPONDENCE

 

REPORTS

 

The following reports were linked to the January agenda:

 

Staff Senate Foundation account report.

 

Minutes of Employment Benefits Committee meeting for October and November 2008.

 

OLD BUSINESS

Debbie Copp announced that 17,000 was raised for the Sullivan Concert.

 

 

NEW BUSINESS

None

 

MISCELLANEOUS

 

 

ADJOURNMENT

 

As there was no further business, the meeting adjourned at 2:45 p.m.

 

NEXT REGULAR MEETING: February 18, 2009

 

Respectfully submitted,

 

Melissa Hosler

Administrative Coordinator

 

Elaine Bradshaw

Recording Secretary

 

 

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