Wednesday December 19, 2012



Chair Chris Cook called the meeting to order at 1:37 p.m. in the Scholars Room of the Oklahoma Memorial Union.


Officers present – Chris Cook, Chair; Amanda Pai, Chair-Elect; Fran Stephens, Immediate Past Chair


Officers absent – Cathy Trujillo, Recording Secretary


Staff present – Melissa Lane, Administrative Coordinator


Representatives present – Hourly Employees Council: Linda Smith, John Bishop, David Kizer; Informational Staff Association: Shawn Gralla, Connie Smith, Priscilla Crawford, Bruce Alcock; Organizational Staff Council: Reta Tarver, Nancy Matthews, Jackie Downing, Betty Love, Chris McNabb; Administrative Staff Council: Jennifer Doughty


Representatives absent — Hourly Employees Council: Carolyn Taylor, David Houck, Cindy Simpson, Cecilia McEwen,  Jack Shoopman, Laura Shoopman, Carmen Eppler, Kim Haddad, Sena Golden; Informational Staff Association: Gordan Carrie, Elaine Bradshaw; Organizational Staff Council: Justin Daniels; Administrative Staff Council: Robbie Wahnee


Guests present — Debbie Copp and Dan Hough




Chris attended the Faculty Senate meeting of December 10th, 2012, where, the Faculty Senate took up the Staff Senate resolution supporting Domestic Partner Job Protection Benefits. The faculty unanimously voted to support the resolution without debate. The Chair received a copy of the letter indicating their support; it was also sent to President Boren.


Chris was not able to meet with Nick Hathaway, Vice President for Executive and Administrative Affairs this month.


Informational Staff Association has requested Staff Senate look into reported changes to the leave accrual policies. The Chair will investigate in January and set a course of action for the January meeting.




Administrative Staff Council:  President Jennifer Doughty reported that they had their holiday meal; worked on the staff week picnic budget (the same as last year), the staff week menu (the same as last year), and Nick Hathaway spoke to the group.


Hourly Employees Council:  President Carolyn Taylor reported by email that they counted the raffle ticket sales and had a total of $1,200.  They then voted on the disbursement of funds.  A donation will be made of $50 to the Salvation Army at the request of one of our recipients, $300 to the Oklahoma Regional Food Bank that provides food for the Norman Backpack Program and the remainder of funds will go to the individuals from the Help yOUr Neighbor Fund. They will receive Wal-Mart gift cards along with holiday dinners provided by Housing and Food Services.

Informational Staff Association:  President Elect Shawn Gralla reported that they collected donations for participation in the Citizens' Advisory Board "Secret Santa" program.


Organizational Staff Council:  Representative Betty Love reported that they invited representatives from the two charities that the council sponsored this year.  Mikaela Borecky from Big Brothers Big Sisters and Katie Fitzgerald from The Center for Children and Family gave an update on all the work being done at their organizations. OSC completed their fall raffle fundraiser and have started the OU family’s holiday drive. They have three OU families that they will be collecting donations for, through December 20th.  They are still working on creating a new website, but the Facebook page is up and going.




Awards Committee:  By email Chair Liz Cooley reported that they did not meet.


Communications Committee:  By email Chair Gina Powell reported that they did not meet.


Staff Initiatives Committee:  Chair Dan Hough reported that they discussed three items: 1. Training for Robert's Rules of Order; Michael Kramer, Communications Department Chair, has agreed to teach a 1 1/2 hour course for HR in the spring.  They are working on getting that scheduled.  2. Career Progress Paths; they discussed a proposal for the University to encourage staff ability to progress in their career during University employment.  They are not necessarily looking at salary increases, but ways that staff can find ways to advance their careers with help from HR.  The plan would include Norman Campus and HSC positions (and maybe Tulsa as well).  Several ideas were discussed and a more specific proposal will be discussed at the next meeting.  3. Time off for blood donations; following up on a discussion from OSC, they are looking into adding time off from work for blood donations to the staff handbook section on organ and bone marrow donations.  They would like to clarify and/or standardize time used for blood donations.  4. The blood donation discussion led to the idea of a policy encouraging other volunteer activities during working hours.  They will discuss this further at the next meeting.


Staff Week Committee:  By email Chair Terri Smith reported that they discussed subcommittee reports and as of now, everything is moving along as planned.  Almost all of the volunteers to work concessions have received their food handler’s permit, which is required.  They discussed alternative options for the spring fundraiser with the Chair asking the committee to come up with some ideas and send them to her for the January meeting. 




Employee Benefits Committee:  Debbie Copp reported that they did not meet.




The following reports were linked to the December agenda:


Staff Senate Foundation account report


Minutes of Employment Benefits Committee meeting for September 2012










As there was no further business, the meeting adjourned at 2:00 p.m.


NEXT REGULAR MEETING:  January 16, 2013


Respectfully submitted,


Melissa Lane

Administrative Coordinator


Cathy Trujillo

Recording Secretary