THE UNIVERSITY OF OKLAHOMA

 

STAFF SENATE

 

(NORMAN CAMPUS)

 

Wednesday January 16, 2013

 

Chair Chris Cook called the meeting to order at 1:33 p.m. in the Sooner Room of the Oklahoma Memorial Union.

 

Officers present – Chris Cook, Chair; Amanda Pai, Chair-Elect; Fran Stephens, Immediate Past Chair, Cathy Trujillo, Recording Secretary

 

Staff present – Melissa Lane, Administrative Coordinator

 

Representatives present – Hourly Employees Council: Carolyn Taylor, David Houck, Cindy Simpson, Cecilia McEwen,  Julie Hamburger, Jack Shoopman, Laura Shoopman, John Bishop, Carmen Eppler, Kim Haddad, David Kizer; Informational Staff Association: Gordan Carrie, Shawn Gralla, Priscilla Crawford, Elaine Bradshaw; Organizational Staff Council: Reta Tarver, Nancy Matthews, Jackie Downing, Betty Love, Justin Daniels, Chris McNabb

 

Representatives absent — Hourly Employees Council:  Sena Golden; Informational Staff Association: Connie Smith, Bruce Alcock; Administrative Staff Council: Jennifer Doughty, Robbie Wahnee

 

Guests present — Debbie Copp, Cathy Yeaman, Lezlie Marsh, Angela Hawpe, Stacy Powell, and Scott Mauldin.

 

SPEAKERS

 

Laura Palk from the Office of Equal Opportunity

Cassie Gillman of the President’s Associates

Nick Kelly from Human Resources

 

ACCEPTANCE OF MINUTES OF November 21, 2012

 

On motion by David Houck, the minutes of the November 21, 2012, Staff Senate meeting were accepted.

 

ACCEPTANCE OF MINUTES OF December 19, 2012

 

On motion by John Bishop, the minutes of the December 19, 2012, Staff Senate meeting were accepted.

 

CHAIR’S COMMUNICATIONS

 

Chris met with Nick Hathaway, Vice President for Executive and Administrative Affairs they discussed the expiring Bush Tax Cuts, specifically the Social Security withholding rate returning to 6.2%. University employees will be feeling that in their January paychecks. Vice President Hathaway indicated that conditions at the State Capital appear positive for Higher Education. He also reiterated that, if allocations allow, the President would like a salary program in the coming year.

 

Lastly, Associate Vice President & Chief Human Resources Officer Julius Hilburn retired in December. His retirement reception is today at 3pm in the Union.

 

REPORTS FROM MEMBER GROUPS

 

Administrative Staff Council:  President Jennifer Doughty reported that they did not meet.

 

Hourly Employees Council:  President Carolyn Taylor reported that over $1,000 was raised for their holiday fund raiser, which benefited the Norman Backpack Program and the Help yOUr Neighbor Fund.  OU’s Help yOUr Neighbor Fund was set up to assist OU employees and their families after the occurrence of natural disasters, such as the recent wild fires.  OU Housing and Food Services provided a complete holiday meal for each of these families.  Wal-Mart gift cards were given to every family member.  They also discussed the importance of attendance at the HEC and Staff Senate meetings.  Representatives were encouraged to attend all meetings for voting purposes and to stay up to date and involved with ongoing issues.

 

Informational Staff Association:  President Gordan Carrie reported that they did not meet.

 

Organizational Staff Council:  Representative Betty Love reported that Dr. George Richter-Addo gave them a tour of the Chemistry facilities before the business meeting. They heard updates about the new website and the OU families that were supported over the holidays. Amanda appointed Cathy Yeaman as chair of the Awards Selection Committee and solicited for volunteers for that committee. The OU Credit Union has asked that we obtain a Federal Tax ID Number for their bank account so Kristi Wright is going to research this for them.

 

REPORTS OF STANDING COMMITTEES

 

Awards Committee:  By email Chair Liz Cooley reported that they did not meet.

 

Communications Committee:  By email Chair Gina Powell reported that they did not meet.

 

Staff Initiatives Committee:  Chair Dan Hough reported that they did not meet.

 

Staff Week Committee:  By email Chair Terri Smith reported that they discussed each subcommittee and where they stand as far as preparation.  They voted to sell a t-shirt for the spring fundraiser.  There was no miscellaneous discussion.

 

REPORTS OF SPECIAL (AD HOC) COMMITTEES

 

Employee Benefits Committee:  Debbie Copp reported that they did not meet

 

OTHER REPORTS

 

The following reports were linked to the January agenda:

 

Staff Senate Foundation account report

 

Minutes of Employment Benefits Committee meeting for September 2012

 

OLD BUSINESS

 

NEW BUSINESS

 

ANNOUNCEMENTS

 

ADJOURNMENT

 

As there was no further business, the meeting adjourned at 2:09 p.m.

 

NEXT REGULAR MEETING:  February 20, 2013

 

Respectfully submitted,

 

Melissa Lane

Administrative Coordinator

 

Cathy Trujillo

Recording Secretary