THE UNIVERSITY OF OKLAHOMA
Wednesday November 18, 2015
Chair Debbie Copp called the meeting to order at 1:30 p.m. in the Scholars Room of the Oklahoma Memorial Union.
Officers present – Debbie Copp, Chair; Matthew Rom, Chair-Elect; John Bishop, Immediate Past Chair; Cecilia McEwen, Recording Secretary
Staff present – Melissa Lane, Administrative Coordinator
Representatives present – Hourly Employees Council: Kristen Holmes, David Kizer, Ross Mehl, Judy Oliger, Emilie Bozek, Sharrie Sanders, Stephanie Gerhard, Dennis Erfourth, Liz Cooley, Cecilia Homles, Eric Grubbs; Informational Staff Association: Dan Hough, Carl Sinclair, Corey Helms, Richard Snelling, Sarah Connelly, Priscilla Crawford; Organizational Staff Council: Kristi Wright, Chase Abbott, Marissa Pierson; Administrative Staff Council: Sue-Anna Miller, Paul Arcaroli
Representatives absent — Organizational Staff Council: Betty Love, Rhonda Hill
Marcy Fleming, Human Resources Website
ACCEPTANCE OF MINUTES OF October 21, 2015
On motion by Dennis Erfourth, the minutes of October 21, 2015 Staff Senate meeting were accepted.
Debbie Copp reported: Fidelity – Have been informed by Barry Feurborn on University Development that Fidelity is not interested in being involved as a sponsor with Staff Week activities on the Norman, OKC and Tulsa campuses this year. Question for Breion – Will follow up with Breion on the answers to the questions that came up during his Oct. presentation. Staff Senate Exec from all three campuses have been invited to Associate’s Dinner on Dec. 3.
REPORTS FROM MEMBER GROUPS
Administrative Staff Council: President Sue-Anna Miller reported that they met on October 28 at Bizzell Library. Following lunch and a recap of the week before’s Staff Senate meeting, we had a private tour of the 5th Floor Galileo’s World exhibit. There were about 12 people in attendance.
Hourly Employees Council: President John Bishop said that they have collected a lot of prizes for the annual Christmas Holiday fundraiser / raffle. In addition to the prizes, they may have a large cash donation to help support the Back Pack Project. HEC also formed a Christmas Holiday Project Committee. This committee will start immediately with a primary focus of the 2016 holiday season. They will begin working on donations earlier in the year for their project. HEC is still optimistic about joining forces with OSC and will continue to work towards uniting our efforts for the OU community. They have one more position to fill on for the HEC Staff Senate Representative and have identified a person of interest. If she is willing, she will be appointed to HEC and the Staff Senate Representative Position. They are working on identifying HEC members to review the Staff Senate By Laws.
Informational Staff Association: President Dan Hough reported that they met November 4, at the Sam Noble Museum of Natural History. They had a brief business meeting where we got volunteers for the Ad Hoc Committee to review the Staff Senate Constitution, Bylaws, and Rules of Order and voted to again support the Secret Santa program as their holiday charity. After the meeting, they had a tour of the herpetology, mammalogy, vertebrate paleontology (yes we saw dinosaur bones) and ethnology collections. Special thanks to ISA Council member Jessa Watters for arranging the tour. Their next meeting is scheduled for December 2 at 4PP with guest Vice President Shumate.
Organizational Staff Council: President Elect Kristi Wright reported that they discussed their latest fundraiser with Applebee’s Flapjack Fundraiser. Rhonda Hill organized the event. The manager at Applebee’s told Rhonda that this is the last year that they will offer the fundraiser. They will be moving to another way to help organizations, more on the order of other restaurants that a patron brings in a flyer and they give a percentage on one evening if enough people come in with a flyer. They discussed Staff Week Bingo. Rhonda has reserved the Fieldhouse, but they will have an alternate location in case they have an event. The committee hasn’t met, but should start after December. A question was raised with Julia Rouse regarding possible changes to hourly classifications verses monthly. She shared some information and noted that it is still in the evaluation process. We should get more information later. Diana Fitzpatrick & Kristi Wright agreed to serve and represent OSC on the Staff Senate Ad hoc committee to review the constitution and by-laws. The meeting was adjourned and members were told about the self-guided tour of the Galileo Exhibition on the 5th floor of library.
REPORTS OF STANDING COMMITTEES
Awards Committee: Chair Liz Cooley reported that they did not meet.
Communications Committee: By email Chair Gina Powell reported that the committee met by email. They are working on the next newsletter to highlight the Staff Senate Member Groups. The Staff Communications Committee has emailed the group chairs to get information for the newsletter and a picture.
Staff Initiatives Committee: By email Chair Marilyn Korhonen reported that they did not meet.
Staff Week Committee: By email Chair Cathy Brister reported that the committee met on Wednesday, November 11. We decided on the theme “PrOUd to be OU Staff.” The logo contest has now been solicited and logos are due by December 4, 2015.
REPORTS OF SPECIAL (AD HOC) COMMITTEES
Employee Benefits Committee: Debbie Copp reported that did not meet.
The following reports were linked to the November agenda:
Staff Senate Foundation account report
Minutes of Employment Benefits Committee meeting for August 2015
Appointment of Ad Hoc Committee to review the Staff Senate Constitution, Bylaws, and Rules of Order: Debbie Copp is still awaiting HEC’s volunteers so the committee cannot be formed at this time.
Fill the Trolley is November 30-December 1
Canterbury Choral Society Performance at the Civic Center December 6th at 7pm
As there was no further business, the meeting adjourned at 2:14 p.m.
NEXT REGULAR MEETING: December 16, 2015