THE UNIVERSITY OF OKLAHOMA
Wednesday November 20, 2013
Chair Amanda Pai called the meeting to order at 1:34 p.m. in the Heritage Room of the Oklahoma Memorial Union.
Officers present – Amanda Pai, Chair; John Bishop, Chair-Elect; Chris Cook, Immediate Past Chair; Cecilia McEwen, Recording Secretary
Staff present – Melissa Lane, Administrative Coordinator
Representatives present – Hourly Employees Council: David Houck, Carolyn Taylor, Karen Stark, Tim Winkelman, Syndy Petross, Julie Hamburger, Carmen Eppler, Vicki Michener; Informational Staff Association: Bruce Alcock, Debbie Copp, Elaine Bradshaw, Shane Smith; Organizational Staff Council: Cathy Yeaman, Justin Daniels, Jackie Downing, Reta Tarver; Administrative Staff Council: Nick Key, SueAnna Miller
Representatives absent — Hourly Employees Council: Eric Grubbs, Suzie Brewer, Kim Haddad, Andrew Bartlett; Informational Staff Association: Kendall George, Debbie Gentis; Organizational Staff Council: Betty Love, Debbie Reddell
Guests present — Dan Hough and Matt Rom
ACCEPTANCE OF MINUTES OF October 16, 2013
On motion by David Houck, the minutes of the October 16, 2013 Staff Senate meeting were accepted.
Amanda met with Nick Hathaway, Vice President for Executive and Administrative Affairs last week and he confirmed 1) that to his knowledge no departments on campus were being considered for outsourcing and 2) a future pay program for all staff is not out of the question. This is still dependent upon future budgets but he knows it has been some time since all staff members have received a raise so they are working hard on our behalf. Previously, we just wanted to communicate that annual raises should not be expected every year. We also discussed the cost of OU contributing to the retirement of hourly employees under the age of 28. The executive officers had a good meeting with the Student and Faculty Senates in October. One of the discussion items at the meeting was the new Janux program. If you’re interested in taking free on-line classes and have not already you should check out janux.ou.edu. This would not count as credits toward a degree unless you enroll, but still a great opportunity for anyone to learn.
REPORTS FROM MEMBER GROUPS
Administrative Staff Council: President Nick Key said they met and the group decided to continue the annual Christmas tradition of donating gifts to needy families and will collect donations throughout November and early December. Additionally, they agreed on coordinating an ASC volunteer day with Habitat for Humanity in the spring semester. Finally, they discussed in depth the Staff Week picnic. ASC has discussed with OU's Corporate Engagement Office and University Development the potential to find a sponsor for the picnic, which would allow them to offer 1,000 free tickets to the picnic. They are awaiting word on the status of those discussions.
Hourly Employees Council: President David Houck reported that they passed a motion of approval for the Staff Initiatives Committee proposal regarding time off to donate blood. They launched their Holiday Fund Raiser. They are having a raffle, giving away a free one year staff parking permit, an autographed football signed by Coaches Bob Stoops and Barry Switzer, an autographed basketball signed by coaches Sheri Coale and Lon Kruger and a handcrafted gift basket with various items. Tickets are $1.00 each.
They also planned their Holiday Luncheon which will be held at Davenports, at which time they will have the drawing for the prizes.
Informational Staff Association: President Bruce Alcock reported that before the start of the meeting, they had Nick Kelly and Sarah Millsap from HR speak about benefits and enrollment. During the meeting, they voted to support the proposal on Blood Donation/Volunteerism. They agreed on a budget for the Art Show and that was subsequently forward to Staff Senate. ISA has committed to purchasing gifts for two children through the Citizens Advisory Board Secret Santa program. The next meeting will be held at the Fred Jones Museum of Art starting with a brief business meeting followed by a presentation by their staff and a tour.
Organizational Staff Council: President Cathy Yeaman reported that they met at the OneU Store. There was discussion to move the bank account from OU Federal Credit Union to the foundation at the end of the 2013-2014 term. The change was voted upon and confirmed by those present. They were updated on the Flapjack Fundraiser at Applebee’s the following Sunday. Additional fund raising ideas will be presented at the next meeting for a spring fund raiser. It was discussed and confirmed that they will support Norman Food and Shelter for Friends with their annual holiday donation. They will also be sending out a call for families that may need assistance during the holidays. Cathy will collect holiday cards for the troops for the Holiday Mail for Heroes effort no later than December 1st in an effort to meet the December 6th deadline.
REPORTS OF STANDING COMMITTEES
Awards Committee: By email Chair Liz Cooley reported that they did not meet.
Communications Committee: By email Chair Gina Powell reported that they met and elected this year’s officers and worked on a newsletter to highlight the Staff Senate Member Groups. They expect to send out this newsletter in December.
Staff Initiatives Committee: Chair Dan Hough reported that they did not meet.
Staff Week Committee: Co-Chair Jessie Tate reported by email that they discussed a fundraiser product to be sold at all Staff Week events, with a portion of the proceeds going to a local charity/non-profit organization. Next meeting they will vote on a product, charity/non-profit org, and logo. The theme for this year’s Staff Week is “OU Staff: The Real Super Heroes!”
REPORTS OF SPECIAL (AD HOC) COMMITTEES
Employee Benefits Committee: Debbie Copp reported that they have not met since the last staff senate meeting. She asked for feedback on the Flexible Spending Account asking if staff would prefer a grace period or carry forward at the end of each year.
The following reports were linked to the November agenda:
Staff Senate Foundation account report
Minutes of Employment Benefits Committee meeting for September 2013
Staff Initiatives Committee Blood Donation Proposal: HEC approved and supported the proposal. A motion was made to support the resolution as written by Cathy Yeaman it was seconded and passed unanimously. The proposal will be sent forward to the President and Nick Hathaway.
As there was no further business, the meeting adjourned at 2:10 p.m.
NEXT REGULAR MEETING: December 18, 2013