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THE UNIVERSITY OF OKLAHOMA

STAFF SENATE

(NORMAN CAMPUS)

Wednesday February 18, 2015

DRAFT

 

Chair John Bishop called the meeting to order at 1:35 p.m. in the Boomer Room of the Oklahoma Memorial Union.
 
Officers present – John Bishop, Chair; Debbie Copp, Chair-Elect; Chris Cook, Immediate Past Chair; Cecilia McEwen, Recording Secretary;

Staff present – Melissa Lane, Administrative Coordinator

Representatives present – Hourly Employees Council: Eric Grubbs, Karen Stark, Cecilia Holmes, Suzie Brewer, Kim Haddad, Synthia Petross, Jake Wetherington, Julie Hamburger, David Kizer, Ross Mehl; Informational Staff Association: Dan Hough, Corey Helms, Richard Snelling, Priscilla Crawford; Organizational Staff Council: Matt Rom, Kristi Wright; Administrative Staff Council: Michael Giesecke, Paul Arcaroli

Representatives absent — Hourly Employees Council: Brandie Wright, Carolyn Irons; Informational Staff Association: Gordan Carrie, Sarah Connelly; Organizational Staff Council: Justin Daniels, Jackie Downing, Deborah Skeel, Julia Rouse

Guests present — Cathy Yeaman, Sue Anna Miller, and Lezlie Marsh

ACCEPTANCE OF MINUTES OF January 21, 2015

On motion by Deborah Skeel, the minutes of January 21, 2015 Staff Senate meeting were accepted with corrections.

CHAIR’S COMMUNICATIONS

John met with Nick Hathaway, Vice President for Executive and Administrative Affairs. They talked about the state budget a lot and the effects on the University.
  
REPORTS FROM MEMBER GROUPS

Administrative Staff Council:  President Michael Giesecke said that the officers met on January 28 to discuss the staff picnic and plans for future meetings. Samantha Kahoe, their proxy has left OU for other opportunities. John Bishop was in attendance at the meeting as well. ASC will meet next on Feb. 25 in the Union to discuss current legislative trends facing OU with Danny Hilliard, University Vice President of External Affairs and Planning. 

Hourly Employees Council:  President Eric Grubbs reported that they met on Wednesday the 11th and they did not have a quorum. They did discuss their vacancies and how to fill them.  They also were updated on the Staff Week Ice Cream Social details and ensured that they are on-track.  It was also noted that new traffic signs have been erected by Headington Hall, with the intent to help with enforcement of preventing vehicles from stopping and standing in the traffic lane and creating a traffic hazard. 

Informational Staff Association:  President Elect Dan Hough reported by email that they met on February 4.  Kenneth Kurz of IT gave a presentation on ISA security.  Slides from the presentation are available on the ISA web site.  They got another volunteer for our Awards Committee.
Organizational Staff Council:  President Justin Daniels reported by email that they were updated by the bingo committee on the planning for their Staff Week event, planning is going well. The event will be held in the same locations as last year: McCasland Field House for the morning session and Couch Restaurants for the afternoon session.  They discussed their newly created OU Family Assistance Fund. How funds should be disbursed and what the name of the fund should be were tabled for further discussion.

REPORTS OF STANDING COMMITTEES

Awards Committee:  By email Chair Liz Cooley reported that they decided on the menu for luncheon, Ruth Gomez has stepped down from the Committee and Sheila Gibson will take over the responsibilities, Debbie Bergman is chair of their Publicity Committee, walk through is booked for April 14th.  The Committee picked out a plaque for Boren’s 20th Anniversary, some of the decorations were tabled until the next meeting and balloons will be ordered.

Communications Committee:  By email Chair Gina Powell reported that the committee met by email and is currently working on the newsletter to invite staff to attend Staff Week.

Staff Initiatives Committee:  Chair Kristi Wright reported that Marcy Fleming, their HR representative announced the use of a personal car policy was in the HR newsletter that went out this month. Next item was about diversity training and Marcy stated that One Sooner Training was not in the last Foundations of Management training but will be in the future classes. Also departments can request One Sooner Training to their employees and they will come do a departmental presentation. HR is also going to try and put something in their newsletter about One Sooner Training and Sooner Ally Training. They felt that a lot of employees were not aware of these programs and they have been discussing ways to get the information out to employees. Sooner Ally is run through the Women and Gender Studies’ department if you are interested in this program. One other training that employees might not be aware of is Green Zone certification. This applies to working with Veterans and how you can assist them. HR is also going to try and add this to the newsletter to make more employees aware of the program.   Next agenda item was faculty/staff tuition waivers. They are compiling more data so that a proposal can be written to Staff Senate in the future.
 
Staff Week Committee:  Chair Paige Smith reported by email that they voted on shirt colors, charcoal grey and crimson were chosen for the short sleeve shirts and the charcoal will also be in long sleeve. They discussed ideas for the giveaways during staff week. They are checking prices for items and will vote at our next meeting. The call for crafters will go out this week for the craft fair.

REPORTS OF SPECIAL (AD HOC) COMMITTEES

Employee Benefits Committee:  Debbie Copp reported that they did not meet

Health Insurance Working Committee:  By email Sue Anna Miller reported that they have not met.

OTHER REPORTS

The following reports were linked to the February agenda:

Staff Senate Foundation account report

Minutes of Employment Benefits Committee meeting for October 2014

OLD BUSINESS

NEW BUSINESS

ANNOUNCEMENTS

ADJOURNMENT

As there was no further business, the meeting adjourned at 1:53 p.m.

NEXT REGULAR MEETING:  March 18, 2015

Respectfully submitted,

Melissa Lane
Administrative Coordinator

Cecilia McEwen
Recording Secretary

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