THE UNIVERSITY OF OKLAHOMA
Wednesday June 17, 2015
Chair-Elect Debbie Copp called the meeting to order at 1:30 p.m. in the Scholars Room of the Oklahoma Memorial Union.
Officers present – Debbie Copp, Chair-Elect; Chris Cook, Immediate Past Chair; Cecilia McEwen, Recording Secretary;
Officers absent – John Bishop, Chair
Staff absent – Melissa Lane, Administrative Coordinator
Representatives present – Hourly Employees Council: Eric Grubbs, Karen Stark, Jake Wetherington, Julie Hamburger, Ross Mehl, Carolyn Irons; Informational Staff Association: Dan Hough, Corey Helms, Sarah Connelly, Priscilla Crawford; Organizational Staff Council: Justin Daniels, Cathy Yeaman, Matthew Rom, Kristi Wright, Deborah Skeel, Julia Rouse
Representatives absent — Hourly Employees Council: Cecilia Holmes, Suzie Brewer, Kim Haddad, Synthia Petross, David Kizer, Brandie Wright; Informational Staff Association: Richard Snelling, Gordan Carrie; Administrative Staff Council: Michael Giesecke, Paul Arcaroli
Guests present — Kristen Homles
ACCEPTANCE OF MINUTES OF April 15, 2015
On motion by Dan Hough, the minutes of April 15, 2015 Staff Senate meeting were accepted.
ACCEPTANCE OF MINUTES OF May 20, 2015
On motion by Eric Grubbs, the minutes of May 20, 2015 Staff Senate meeting were accepted.
Debbie Copp reported that they went to the Health Sciences Center Campus for a joint Staff Senate meeting with all three campuses. They had conversations about each campuses staff week and how things are going on each campus.
REPORTS FROM MEMBER GROUPS
Administrative Staff Council: President Michael Giesecke reported by email that they did not meet.
Hourly Employees Council: President Eric Grubbs reported that they went over the election results for next year’s committee and decided to hold next month’s meeting at Chimy’s on campus corner to meet and greet the new members and end the year with great food.
Informational Staff Association: President Elect Dan Hough reported that they had a regular business meeting and it served as their Annual Meeting. They reviewed ISA and who they are for all the new people who attended the meeting. Following that they had their election of officers. Carl Sinclair was elected Chair-Elect, Elaine Bradshaw was elected to serve as secretary/treasurer and Genevive Schmidtt was elected to serve as Activities Coordinator. New council members were elected as well. They include Jennifer Trimmer, Jessica Watters, Catherine Hall, Karen Kelly, Dave Shields and Brandon Bagwell.
This was their final meeting of the year. Their next meeting will be on Sept. 2 at the Well Construction Technology Center on North Campus.
Organizational Staff Council: President Justin Daniels reported by email that they elected new officers for next year.
REPORTS OF STANDING COMMITTEES
Awards Committee: By email Chair Liz Cooley reported that they did not meet.
Communications Committee: By email Chair Gina Powell reported that the committee did not meet.
Staff Initiatives Committee: Chair Kristi Wright reported that they had discussion about tuition waivers and started working on questions for a survey that they would like faculty/staff to fill out. Next year’s committee will work on completing the survey and get it distributed.
Staff Week Committee: The committee did not meet.
REPORTS OF SPECIAL (AD HOC) COMMITTEES
Employee Benefits Committee: Debbie Copp reported that they met and discussed the following: I. Health Insurance Update; Claims are still running close to normal with PPO up 2.6% and HMO up 11.6% … Have a few high claims but June is usually the busy month with higher than average claims. A lot of things are going to be on the table to be discussed once we have a better idea of where we can make changes to make sure it drives the most value and benefits while keeping our costs as low as possible. II. RFPs for 2016; they will be doing an RFP for a new Long Term Care provider in the weeks ahead. Will also be doing an RFP for the Flexible Spending Account company. III. Dependent Tuition Fee Waiver;
First semester of waiver to apply has been Summer of 2015. It seems to mostly be Norman Campus employees who are using this waiver at this time. IV. Student Health Plan; No rate or plan design changes. At HSC, they will go to OU Physicians instead of Family Medicine clinics. V. Retirement Update; Working on plan to continue to push out information on voluntary contributions. Around 19-20% of current OU employees use this option. TIAA will start being on campus every other month. Plan to do more education via OU HR website including a retirement quick check. Majority of new employees opting out of OTRS (75% to 25%). VI. Wellness Update; Annual Fun Run is scheduled for Sept. 26 and online registration will be available again this year. Full Plate program seemed to be successful and plan to offer again in September. Continuing to offer health screens and dental screening will starting in August. F/S intramurals have been popular – had 5-6 stick ball teams. Also had high visibility at Staff Week Health Fair. V. Director updates; Health insurance discussions are going to be ongoing as we look for ways to keep benefit of value to our employees and keep costs down as much as possible. Going forward pharmaceutical costs may become our biggest expense and we need to be proactive about addressing that. Anticipate we will have to make some plan design changes but everything is on table right now.
The following reports were linked to the June agenda:
Staff Senate Foundation account report
Minutes of Employment Benefits Committee meeting for November 2014
Approval of recommended nominations to University and campus councils, committees and boards: The list of recommended nominees was linked to the agenda. Deborah Skeel moved to accept the slate of nominees the motion was seconded and passed unanimously.
Election of Recording Secretary for 2015-2015: Debbie Copp said the nominating committee was recommending Cecilia McEwen for the position of Staff Senate Recording Secretary for 2015-2016. Debbie Copp called for nominations from the floor. There were none. Corey Helms moved to accept the nomination by acclamation. The motion was seconded and passed unanimously.
Election of Chair Elect for 2015-2016: Debbie Copp said the nominating committee was recommending Matthew Rom for the position of Staff Senate Chair-Elect for 2015-2016. Debbie Copp called for nominations from the floor. There were none. Cathy Yeaman moved to accept the nomination by acclamation. The motion was seconded and passed unanimously.
As there was no further business, the meeting adjourned at 2:07 p.m.
NEXT REGULAR MEETING: July 15, 2015