THE UNIVERSITY OF OKLAHOMA
Wednesday, September 19, 2018
Chair Justin Daniels called the meeting to order at 1:35 p.m. in the Bizzell Memorial Library, LL118.
Officers present – Justin Daniels, Chair; Sarah Connelly, Chair-Elect; Ross Mehl, Recording Secretary
Officers absent – John Bishop, Immediate Past Chair
Staff present – Melissa Lane, Administrative Coordinator
Representatives present – Hourly Employees Council: Crystal Ary, Julie Hamburger, Kelly Thompson, Daniel Glass, David Kizer; Informational Staff Association: Corey Helms, Cathy Yeaman, Elaine Bradshaw, Leslie Vennochi, Chris Cook, Rachel Meyer; Organizational Staff Council: Skye Uhlenhake, Diana Fitzpatrick, Jenny Lang
Representatives absent — Hourly Employees Council: Cody Jaynes, Nick McCracken, Cynthia De La Rosa, Suzie Brewer, Joanne Braunbeck, Kate Bailey; Organizational Staff Council: Shannon Overstreet, Tonya Iman, Salina Wall; Administrative Staff Council: Patrick McClain, Darcy Adams Maelzer
Guests — Robin Stroud, Debra Levy Martinelli, Marcy Fleming, Margaret Vennochi, Trisha Cole, David Corbly, Marissa Pierson, Matthew Rom, Julia Rouse, Cindy Clark and Barbara Lauferswailer
Lee Camargo Quinn, Benefits
ACCEPTANCE OF MINUTES OF July 18, 2018
On motion by Cathy Yeaman the minutes of July 18, 2018 Staff Senate meeting were accepted.
Chair Justin Daniels said after taking the month of August off, with no meeting, welcome back. We are gearing up for the Staff Forum scheduled for Thursday, Sept 20th @ 10:30am in the Meacham Auditorium at OMU. Melissa and I have met with Administration a couple of times and will continue to meet at least monthly. Also, we are working to schedule a meeting with President Gallogly as a follow up to the Forum. Over the next couple of months, I will be popping into various group meetings to check on things and see if there are any specific issues the group would like me to bring to Administration. We have also been asked to make appointments to various University search Committees. We need volunteers for the following: Vice President of Operations, Vice President of Student Affairs, Associate Vice President for University Community, Vice President of Human Resources and the Vice President of Advancement (Development). If you are interested in serving please contact your member group President.
REPORTS FROM MEMBER GROUPS
Administrative Staff Council: Proxy David Corbly reported that they held its September meeting and began by introducing new officers for 2018-2019: Patrick McClain (President), Darcy Adams Maelzer (Vice-President), Karen Sturtz (Secretary), and David Corbly (Proxy). This academic year 2018-2019, they will hold meetings on the second Tuesday of the month at 10:30 a.m. Erin Yarbrough, Interim Vice President for Public Affairs, was the guest speaker and gave an overview of the new, university-wide, publication review process followed by a question and answer session. After the conclusion of the meeting, they took a tour of the new Cross complex on Asp Ave.
Hourly Employees Council: President Crystal Ary reported that HEC met in August and elected a new Secretary/Treasurer for 18-19 term, Sheila Bivins. They discussed changing their name, voted not to change.
HEC also met in September and elected a new President Delegate; Emily has a new job and changed groups. The new president delegate is now Cody Jaynes. They also selected new committee members for the committees within HEC.
Informational Staff Association: President Corey Helms reported that they met in September to kick off the new year. They discussed shifting meeting times to accommodate more people and will be recommending changes to the bylaws to reflect those changes next month. They filled our remaining Staff Senate seat vacancies and appointed someone to one of the vacant ISA Council member seats. They discussed President Gallogly’s forum with Staff this week and discussed ideas for programming and outreach to encourage broader participation in ISA meetings and events throughout the year. They also had a discussion/presentation about the new online time system with Michelle Boydstun from Employee and Payroll Services.
Organizational Staff Council: President Skye Uhlenhake reported that they met at the Innovation Hub and requested nominations for their current vacancy of President-Elect. After the usual business items were discussed, they talked about a special case for an OU employee and possibly assisting with the Comfort & Joy fund. A motion carried for the OSC constitution to be reworded in Article III. Membership to state “permanent exempt or nonexempt appointments”. The group introduced the three new staff senate representatives; Tonya Iman, Salina Wall, and Jenny Lang.
REPORTS OF STANDING COMMITTEES
Awards Committee: By email Chair Liz Cooley reported that they did not meet.
Communications Committee: By email Chair Caroline Wertz reported that they met via email for an overview of scheduled committee responsibilities for the upcoming year and a review of the chairman’s welcome letter. The welcome letter was sent last week.
Staff Initiatives Committee: Chair Marissa Pierson reported that they met and formed a sub-committee to look at sustainable funding and eligibility for the Shared Leave Program. A draft of findings and initial proposal will be discussed at the next meeting. Parking options for departments off main campus was also discussed, as well as looking at other university’s parking payment systems. An update on other systems will be given at the next meeting.
Staff Week Committee: Chair Trisha Cole reported they made introductions then the group discussed what all Staff Week involves. They also talked about what each sub-committee would be doing. A signup sheet went around the table for members to sign up for a sub-committee of their preference.
REPORTS OF SPECIAL AD HOC COMMITTEES
Proxy Votes, -H Employees and member group names: Justin Daniels has asked the ad hoc committee to meet again after the discussion at the July meeting. Adjustments need to be made to the proxy recommendation based on the Staff Senate Bylaws. Since everyone just began meeting with their new members he asked that they discuss the other recommendations at their group meetings and hopes we will have something from the ad hoc committee next month.
New Merit Award: The committee is still being formed.
REPORTS FROM UNIVERSITY COUNCILS, COMMITTEES, AND BOARDS
Employee Benefits Committee: Matthew Rom reported:
The Employee Benefits Committee met on August 16, 2018. The meeting primarily focused on upcoming benefits enrollment and the 2019 insurance rates. Enrollment for the Norman Campus will be October 29 – November 9. A kickoff event will be scheduled prior to the beginning of open enrollment. Changes to medical plans for 2019 include:
- Reduction in the copay for urgent care visits from $60 to $50 for in-network urgent care centers
- Increase in in-network deductibles for the PPO Plan from $600-$750 for individuals and $1,200 to $1,500 for families
- Out-of-Pocket maximums for the PPO Plan are increasing from $3,500 to $5,000 for individuals and $7,000 to $10,000 for families
- In-network deductibles and Out-of-Pocket maximums are not changing for the high deductible health plan with HAS. Additionally, a limited number of generic maintenance drugs will be covered at no cost
- PPO rates for employee only plans are increasing but PPO dependent coverage and HSA plans will remain at 2018 rates
Dental insurance rates are increasing slightly while vision remains at 2018 rates.
Employee Benefits Committee will meet on September 20, 2018
The following reports were linked to the September agenda:
Staff Senate Foundation account report
Minutes of Employment Benefits Committee meeting for July 2018
Corey Helms presented some new ideas to try and get more people involved in Staff Senate and the member groups. 1.) Possibly create some videos of staff members who currently participate in the committees to tell others about what they do, time commitment and why they enjoy serving 2.) Create an incentive through OU Wellness giving them points for participating in Staff Senate 3.) Create a video or hand out brochures at the new hire orientation
Corey is going to look into creating the videos, Lee Camargo Quinn is going to look into the Wellness incentive and brochures are already handed out at the new hire orientation but if videos are created they could be added.
As there was no further business, the meeting adjourned at 2:25 p.m.
NEXT REGULAR MEETING: October 17, 2018