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  Melissa Lane
  phone (405) 325-4672
  fax (405) 325-7864



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THE UNIVERSITY OF OKLAHOMA

STAFF SENATE

(NORMAN CAMPUS)

Wednesday January 21, 2015

DRAFT

Chair John Bishop called the meeting to order at 1:35 p.m. in the Scholars Room of the Oklahoma Memorial Union.
 
Officers present – John Bishop, Chair; Debbie Copp, Chair-Elect; Chris Cook, Immediate Past Chair; Cecilia McEwen, Recording Secretary

Staff present – Melissa Lane, Administrative Coordinator

Representatives present – Hourly Employees Council: Eric Grubbs, Karen Stark, Kim Haddad, Julie Hamburger, Ross Mehl, Brandie Wright, Carolyn Irons; Informational Staff Association: Dan Hough, Richard Snelling, Gordan Carrie, Sarah Connelly, Priscilla Crawford; Organizational Staff Council: Justin Daniels, Jackie Downing, Matt Rom, Deborah Skeel, Julia Rouse Administrative Staff Council: Michael Giesecke, Paul Arcaroli

Representatives absent — Hourly Employees Council: Cecilia Holmes, Suzie Brewer, Synthia Petross, Jake Wetherington, David Kizer; Informational Staff Association: Corey Helms; Organizational Staff Council: Kristi Wright

Guests present — Cathy Yeaman, Christine Young, and Minerva Quinones

ACCEPTANCE OF MINUTES OF December 17, 2014

On motion by Deborah Skeel, the minutes of December 17, 2014 Staff Senate meeting were accepted with corrections.

CHAIR’S COMMUNICATIONS

Nick Hathaway, Vice President for Executive and Administrative Affairs and I did not meet in December. 

Please be thinking of changes that we might be able to make the Merit Award process next year if we need to.  Feel free to email me your ideas and a new ad hoc committee will be created after the forms for this year are turned in to look at the process and see what adjustments might be made.
 
Don’t forget to nominate someone for a Merit, Housekeeping, or Landscaping Award.
  
REPORTS FROM MEMBER GROUPS

Administrative Staff Council:  President Michael Giesecke said that officers will meet Jan. 28 to discuss further staff picnic preparations. The brooks mall has already been secured, table and chair delivery has been scheduled with facilities management and printing services has been contacted about printing tickets. I have also discussed the possibility of doing online ticketing through the Tapingo app, this could potentially make ticket purchasing easier and eliminate the need for reconciling ticket tales and money. There will also be another conference call with OU development and Fidelity Investment Representatives the last week in January to further discuss and finalize potential sponsorship of the Staff Picnic and other Staff Week Events.   Lastly, ASC will meet again on Feb. 25 at noon in the Presidents Room of the Oklahoma Memorial Union and Danny Hilliard, OU Vice President of External Affairs and Planning, will be our guest and discuss current legislation affecting the university.  

Hourly Employees Council:  President Eric Grubbs reported that they finalized members on all of their subcommittees; Julie Hamburger will be the Awards Committee Chair.  The winners for the raffle fundraiser were selected and all very happy with their prize.  They also discussed the University’s leave policy.

Informational Staff Association:  President Elect Dan Hough reported that they had their usual reports and got an update on the results of their Secret Santa project.  After the meeting, Kim Thomas agreed to serve as chair of the Awards Committee.

Organizational Staff Council:  President Justin Daniels reported that they were able to assist 7 families during the holidays with clothes, food, toys, and other items.  Included in that 7 families were 19 children!  From this they have decided to set up a Staff Assistance Fund that will be supported by their two biggest fund raisers held each year…a raffle for special items during Staff Week and a pancake breakfast held in late fall (usually November).  They want to encourage people to support these fundraisers and will direct all proceeds to help OU staff (regardless of member group) when in need whether it be during the holidays, a house fire, tornado, or any other need that may arise.  During this month’s meeting they also established that Betty Love will serve as the Awards Committee Chair and Rhonda Hill will serve as their BINGO Committee Chair.

REPORTS OF STANDING COMMITTEES

Awards Committee:  By email Chair Liz Cooley reported that they did not meet.

Communications Committee:  By email Chair Gina Powell reported that they did not meet.

Staff Initiatives Committee:  By email Chair Kristi Wright reported that they did not meet.
 
Staff Week Committee:  Chair Paige Smith reported by email that they looked at shirt mock ups from university silkscreens while they are waiting for approval of the logo and will vote on shirt colors at their next meeting. The logo got approved on January 20th. They discussed ideas for the Friday and Wednesday giveaways and will get more ideas for items at next meeting and then check prices. The Health fair is getting renewals from last year and the prize solicitation has started.

REPORTS OF SPECIAL (AD HOC) COMMITTEES

Employee Benefits Committee:  Debbie Copp reported that they did not meet

Health Insurance Working Committee:  Sue Anna Miller reported that they have not met.

OTHER REPORTS

The following reports were linked to the January agenda:

Staff Senate Foundation account report

Minutes of Employment Benefits Committee meeting for October 2014

OLD BUSINESS

NEW BUSINESS

ANNOUNCEMENTS

Dan Hough reported that the Provost Search committee had a conference call and will meet in person soon.  There were 19 applicants and they are hoping to bring 3-4 to campus for further interviews.

ADJOURNMENT

As there was no further business, the meeting adjourned at 2:05 p.m.

NEXT REGULAR MEETING:  February 18, 2015

Respectfully submitted,

Melissa Lane
Administrative Coordinator

Cecilia McEwen
Recording Secretary

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The University of Oklahoma Staff Senate, Norman Campus, 905 Asp, Norman, OK 73019 (405) 325-4672  | 
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