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THE UNIVERSITY OF OKLAHOMA

STAFF SENATE

(NORMAN CAMPUS)

Wednesday, July 20, 2016

DRAFT

 

Chair Debbie Copp called the meeting to order at 1:30 p.m. in the Scholars Room of the Oklahoma Memorial Union.
 
Officers present – Debbie Copp, Chair; Matthew Rom, Chair-Elect; John Bishop, Immediate Past Chair; Emilie Bozek, Recording Secretary

Staff present – Melissa Lane, Administrative Coordinator

Representatives present – Hourly Employees Council: Kristen Holmes, Ross Mehl, Judy Oliger, Dennis Erfourth, Cecilia Holmes;  Informational Staff Association: Dan Hough, Carl Sinclair, Corey Helms, Sarah Connelly, Priscilla Crawford; Organizational Staff Council: Betty Love, Kristi Wright, Daveena Stratton, Marissa Pierson, Julia Rouse; Administrative Staff Council: Sue-Anna Miller

Representatives absent — Hourly Employees Council: David Kizer, Chuck Wantland, Sharrie Sanders, Stephanie Gerhard, Liz Cooley, Eric Grubbs, Donna Stephens; Informational Staff Association: Richard Snelling; Organizational Staff Council: Chase Abbott; Administrative Staff Council: Paul Arcaroli

Guests present — David Corbly

SPEAKER

Human Resource Representatives (Elizabeth Sharon, Kay Huebsch, Edythe Grinter, Terri Pinkston), Fair Labor Standards Act and campus impact: http://hr.ou.edu/News/Overtime-Update

ACCEPTANCE OF MINUTES OF June 15, 2016

On motion by Dennis Erfourth, the minutes of June 15, 2016 Staff Senate meeting were accepted.

CHAIR’S COMMUNICATIONS

Chair Debbie Copp reported on several things she had been involved with since the May meeting as she was out of town for the June meeting. She has communicated with Vice President of Administration and Finance, Nick Hathaway about the funding for the Professional Development Committee. It has been approved and Nick Hathaway will take care of making the dollars available. Debbie Copp also talked to Nick Hathaway about (1) issues around the Regents approving the change to extend the waiting period for the University to make contributions to an individual’s DCP from one month to one year on a Tuesday and it going into effect on Friday of the same week, three days later. She brought up the issue of future employees who had agreed to one employment package and then had to be told that a part of the package had changed significantly. The impact on the future employee could be significant and it does not shine very positive on OU as the employer. She also brought up the (2) concern she had heard about for people who will be transitioning from a monthly paycheck to a bi-weekly one. The issue she had heard about was the impact that it could have on people who don’t have paid leave to draw down from to fill in the gap during October when the paycheck changes. There could be people put in uncomfortable positions through no ill-advised actions of their own, for example, people who had scheduled and taken a vacation before this change was announced. She also met with the new chair of the Faculty Senate Wayne Riggs, who is chair of the Department of Philosophy. He wanted to talk about what Staff Senate thought about the way Human Resources was handling the FLSA issues and impacts on employees. We met and shared some thoughts. I also told him I was in my last month of serving as Staff Senate Chair and gave him incoming Chair Matthew Rom’s contact info.

REPORTS FROM MEMBER GROUPS

Administrative Staff Council:  President Sue-Anna Miller reported that they met on June 22 and toured the Radar Innovations Lab.  Nominations for next year’s positions were solicited by email and there were 15 nominations for the 3 positions.  She will be confirming today whether those nominated are willing to serve and then they will hold elections and determine their new officers.

Hourly Employees Council:  President-Elect Kristen Holmes reported that they met for their annual meet and greet for new members and said good bye to those who will no longer be serving on HEC.

Informational Staff Association:  President Dan Hough reported that they did not meet.

Organizational Staff Council:  President Betty Love reported that did not meet.

REPORTS OF STANDING COMMITTEES

Awards Committee:  By email Chair Liz Cooley reported that they did not meet.

Communications Committee:  By email Chair Gina Powell reported that they did not meet.

Staff Initiatives Committee:  By email Chair Marilyn Korhonen reported that they did not meet.

Staff Week Committee:  By email Chair Cathy Brister reported that they did not meet.

REPORTS FROM UNIVERSITY COUNCILS, COMMITTEES, AND BOARDS

Employee Benefits Committee:  Debbie Copp reported that they did not meet in June and that the July meeting had been pushed back a week.

OTHER REPORTS

The following reports were linked to the July agenda:

Staff Senate Foundation account report

Minutes of Employment Benefits Committee meeting for April 2016

OLD BUSINESS

NEW BUSINESS

Approval of Appointments/Reappointments to the Staff Senate Standing Committees:  The list of volunteers was linked to the agenda.  Dan Hough moved to accept the slate of volunteers.  His motion was seconded and passed on a voice vote.

ANNOUNCEMENTS

ADJOURNMENT

As there was no further business, the meeting adjourned at 2:56 p.m.

NEXT REGULAR MEETING:  September 21, 2016

Respectfully submitted,
Melissa Lane
Administrative Coordinator

Emilie Bozek
Recording Secretary

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The University of Oklahoma Staff Senate, Norman Campus, 905 Asp, Norman, OK 73019 (405) 325-4672  | 
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