THE UNIVERSITY OF OKLAHOMA
Wednesday, May 16, 2018
Chair John Bishop called the meeting to order at 1:34 p.m. in the Scholars Room of the Oklahoma Memorial Union.
Officers present – John Bishop, Chair; Justin Daniels, Chair-Elect; Matthew Rom, Immediate Past Chair; Emilie Bozek, Recording Secretary
Staff present – Melissa Lane, Administrative Coordinator
Representatives present – Hourly Employees Council: Crystal Ary, Nick McCracken, Evie Barksdale, Julie Hamburger, Cody Jaynes, Joanne Braunbeck; Informational Staff Association: Elaine Bradshaw, Cathy Yeaman, Leslie Vennochi; Organizational Staff Council: Marissa Pierson, Skye Uhlenhake, Diana Fitzpatrick, Betty Love, Juliana Smith; Administrative Staff Council: Jeralyn Woodall
Representatives absent — Hourly Employees Council: Suzie Brewer, Daniel Glass; Informational Staff Association: Chris Cook; Organizational Staff Council: Shannon Overstreet; Administrative Staff Council: David Corbly
Guests — Ross Mehl, Debbie Copp and Julia Rouse
ACCEPTANCE OF MINUTES OF April 19, 2018
On motion by Betty Love the minutes of April 19, 2018 Staff Senate meeting were accepted.
I want to thank everyone for making Staff Week such a success. I received many compliments on all the events and for the awards ceremony. Your hard work and dedication has been noticed by everyone including President Boren and President Designate Gallogly. I am truly touched by your commitment and professionalism. Thank you for making all of us look so good.
President Boren was very honored by the plaques we gave him for his years of service and being the first recipient of the Molly and David Boren Legacy Award for Excellence in Leadership. We will have further discussion on this award in Staff Senate and with Nick Hathaway. We need to establish criteria and funding for the annual award.
It was an honor for me to speak at the Staff Awards for a third time. It was very emotional for me, saying good bye to the Boss and his legacy. I hope our next President will have as much success. President Designate Gallogly has told me he supports the staff and he made it to our last meeting, Staff Awards and the Ice Cream Social, along with Vice President Nick Hathaway. Both are committed to the OU Staff and appreciate what we do at OU.
My daughter has graduated from OU and is off to OCU Law School. She is on the OU Law School wait list, but she can’t wait. She may attend OU Law for her second and third years. Time flies and before you know it you have reached a new mile stone and begin the next adventure. I want to tell you how grateful I am for the Staff Senate and being selected to be your Chairman. School is over, and we have two more meetings. I have enjoyed every moment and it has been my honor to work with all of you.
REPORTS FROM MEMBER GROUPS
Administrative Staff Council: President Jeralyn Woodall reported that they did not meet, but the staff week picnic was a success with record attendance.
Hourly Employees Council: President Ross Mehl reported that they met Wednesday the 9th at the Jeannine Rainbolt College of Education. They had two guest speakers: Mari-Ann Stumblingbear from Financial Aid, who spoke on the SWAT Student Worker program and Windeon McDowell, who spoke on the OU Food Pantry and the Lean Green Machine. Additionally, the Council discussed the Ice Cream Social and HEC table at the Craft Fair, upcoming elections for the 2018-2021 term, and possible service/volunteer opportunities coming up. Finally, the Council set the date and location for the June new member luncheon, where they will formally vote for the 2019-2020 President-Elect.
Informational Staff Association: President Elaine Bradshaw reported that they met for a tour of Dunham Residential College and did not hold a business meeting. They will meet via e-mail to work on a slate of officers for elections in June.
Organizational Staff Council: President Marissa Pierson reported that they met in the Fred Jones Jr Museum of Art. Reviewed Bingo from Staff Week and elected new officers. There are still vacancies, so the council will vote next meeting.
REPORTS OF STANDING COMMITTEES
Awards Committee: By email Chair Liz Cooley reported that they did not meet.
Communications Committee: By email Chair Patricia Koonce reported that they did not meet.
Staff Initiatives Committee: Chair Marissa Pierson reported that they met May 15 in the Union, reviewed the latest draft of the Paid Parental Leave proposal. The committee also dismissed the standing committee term limits proposal.
Staff Week Committee: Co-Chair Glen Warshaw reported they did not meet.
REPORTS OF SPECIAL AD HOC COMMITTEES
Proxy Votes, -H Employees and member group names: Jeralyn Woodall reported that the committee has been formed and she will schedule a meeting in the next few weeks.
REPORTS FROM UNIVERSITY COUNCILS, COMMITTEES, AND BOARDS
Employee Benefits Committee: Debbie Copp reported:
I. New Member
Carol Clure has been added as a Presidential Appointee from HSC Staff.
II. HR Communications Update
Hosted 3 Cigna 101 presentations to discuss tools and resources available on Cigna plan including Telehealth, Nutrition and explanations on EOBs on the day of our meeting. Have sent a reminder to staff that Sarah Vaughn of Cigna is on the Norman campus weekly and included the link that gets you to place to make an appointment (she is keeping busy)
III. Fringe Benefit Update
Claims are running a bit higher than projected on Norman campus. They continue to monitor on a weekly basis, Specialty drugs are increasing our costs. Also seem to have a higher than expected use of the emergency room for non-emergency issues. Continuing to monitor to avoid gaps in care for those with higher claims. NC Wellness program seems to be helping with some of those gaps in care issues
11 remain on the last SVRI and all but 1 will have retired by end of June. Continuing to work to schedule Fidelity meetings with interested employees, “Welcome” letters have been updated and finalized. Working with Fidelity for a second letter that will go out before employee’s one-year anniversary. Held business meeting with Fidelity and issues to work on going forward have been identified, including getting employees to declare a beneficiary. Currently have 42% who have designated a beneficiary. 917 employees have elected a voluntary retirement plan, 446 faculty and 471 are staff. Brief discussion of defined contribution plan and what, if anything, can be done to get more for our money for employees
Biometric screenings are ongoing, and we have seen very high turnout. May is Mental Health month. 70% portal interaction. Great success with flu shots. 45% of benefits eligible employees received a flu shot in 2017
The following reports were linked to the May agenda:
Staff Senate Foundation account report
Minutes of Employment Benefits Committee meeting for March 2018
Standing Committee Term Limits: Marissa Pierson reported that the Staff Initiatives Committee doesn’t want to recommend a change.
ASC New Award Idea: Jeralyn Woodall reported that criteria will need to be put together for the new award. Nick Hathaway would like the award in line with the Housekeeping and Landscaping award. In no way should this award look as though it is competing with the Regent’s Award. This will be put on the September agenda to begin creating the form and criteria.
Concerns were brought up about Cigna, John Bishop and Justin Daniels are going to meet with the Benefits office.
As there was no further business, the meeting adjourned at 2:19 p.m.
NEXT REGULAR MEETING: June 20, 2018