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Panhellenic Association Formal Recruitment

Formal recruitment is the main process the National Panhellenic Conference sororities at the University of Oklahoma use to recruit new members. Formal recruitment is conducted before the start of fall semester and lasts 5 days. 

It is important to recognize that formal recruitment is a mutual selection process. All students will visit every sorority during the first round (Open House), but the remaining rounds are by invitation only. Just as the sororities are narrowing down the number of women attending each round of events, potential members may only accept a certain number of invitations to each round. The Panhellenic Adviser and Recruitment Guides (Rho Gammas) will explain the process in detail throughout the week. Each potential member will be assigned Recruitment Guides who will be available during the entire process to answer questions, provide support, and give valuable insight.

Participation in formal recruitment does not guarantee an invitation to join a sorority, nor does it obligate a student to join. However, approximately 78-83% of the students participating in formal recruitment each year join a sorority at the end of the week! 

The Panhellenic Association at the University of Oklahoma also participates in an informal recruitment process. You can read more about Informal Recruitment, or Continuous Open Bidding (COB) here

Formal Recruitment 2020

We are excited that you are interested in joining the Panhellenic community at the University of Oklahoma. The information below should be helpful in preparing you for the 2020 Panhellenic Formal Recruitment process. Registration for Formal Recruitment 2020 will open on May 15, 2020. For questions, email panhellenic@ou.edu.

Be sure to join our Facebook groups to stay on top of everything you will need to know for Formal Recruitment 2020. 

Give us a follow on Twitter and Instagram for the latest information about recruitment or other Panhellenic happenings. You can check out the 2019 Panhellenic Recruitment Look Book below.

Use the link below to download a copy of this year's Look Book. We no longer print this publication in an effort to keep operating costs down. However, you can save or print the PDF version of the Panhellenic Recruitment Look Book.

Panhellenic Formal Recruitment 2020 Schedule
Friday, May 15Registration Opens for Formal Recruitment online
Wednesday, July 1Formal Recruitment Registration closes
Saturday, August 1Last day for a registration refund minus $15 service charge. All requests must be in writing and sent to the Panhellenic email at panhellenic@ou.edu.
Tuesday, August 116:30 PM - Optional Parent & Family Session #1 in the OMU Ballroom
Wednesday, August 12

11:00 AM - 3:00 PM - Panhellenic Check In. There will be tents on the Walker-Adams Mall for PNMs to check in. Make sure your online paperwork is filled out prior to checking in. 

  • 3:00 PM - Optional Parent & Family Session #3 at Jim Thorpe Multicultural Center 
  • 8:00 PM - Visitors no longer allowed in residence halls
  • 8:30 PM and 9:30 PM - Mandatory PNM Orientation Meetings in Jim Thorpe Multicultural Center 
  • 10:30 PM - PNM Hall Floor Meeting #1
Thursday, August 13Round 1 – Day 1 – Open House (potential members visit half the sororities)
Friday, August 14Round 1—Day 2 – Open House (potential members will visit the other half of the sororities)
Saturday, August 15

Round II (Philanthropy Round) - 8 parties maximum
Sunday, August 16

Round III (Sisterhood/House Tour Round) - 5 parties maximum
Monday, August 17

Round IV (Preference Round) - 2 parties maximum
Tuesday, August 18

Bid Day - Bids Distributed at 2:00 PM

New members will receive their bids and report to their sorority chapter house. Families are welcome to join the new members at the sorority house. A Panhellenic representative will be downstairs in Adams Center with a list showing where each woman joined. (Please do not go to your student's room while the bids are being distributed by the Recruitment Guides.)

Monday, August 24Fall classes begin

*dates and times subject to change as schedule is built

2020 Formal Recruitment Registration

Registration for Formal Recruitment 2020 has not yet opened. For questions or issues, email panhellenic@ou.edu.

To participate in formal recruitment, you must be a full-time, undergraduate woman enrolled at the University of Oklahoma and registered with the University of Oklahoma Panhellenic Association.  Registration costs $180.  You must pay the fee in order to be registered with OU Panhellenic.  Make sure to have a high quality picture to upload when you register to include with your application.  Also, please be very detailed with the information you place in the activity boxes as this will be considered your resume. This information will be relayed to all 11 of our chapters.

Formal Recruitment Housing

All potential members participating in Panhellenic Formal Recruitment must live in the residence halls during the week. If you have a residence hall contract for the 2020-2021 academic year, you will be assigned your permanent room during this week.

Upper class and commuter students who do not have a residence hall contract for the 2020-2021 academic year will be assigned a temporary room for recruitment week.

The cost of living in the residence halls during formal recruitment is not part of your housing contract for the year. All students participating in formal recruitment must pay a housing fee and sign a contract. 

Questions regarding university requirements for living in or out of the residence halls for the academic year should be directed to University Housing and Food Services at (405) 325-2511.

Formal Recruitment Meal Information

Students who have purchased a meal plan for the 2020-2021 academic year will begin on Sunday, August 9. The following meals will be provided: 

Students with Meal Plans for the 2020-2021 Academic Year

  • Breakfast, lunch, and dinner on Thursday, Friday, and Saturday
  • Use meal plan for meals on Sunday and Monday

Students without Meal Plans for the 2020-2021 Academic Year

  • Breakfast, lunch, and dinner on Thursday, Friday, Saturday, and Sunday
  • Lunch and dinner on Monday

Potential members must purchase all other meals / snacks. A local guide of restaurants is available here.  

Please be sure to note any dietary restrictions or food allergies in your recruitment registration. The Panhellenic Association is happy to accommodate all students. 

Recommendation Letters

Each national sorority has its own guidelines and its own recommendation forms that its alumna members must use.  OU Panhellenic Association does not provide these forms nor any information regarding an individual sorority’s recommendation requirements.  If an alumna is not familiar with her own sorority’s regulations, she should contact the national sorority.  The information is available in the alumna’s inter/national magazine or on the inter/national website. 

Recommendation forms should be submitted by August 1.  

If you do not know an alumna of a certain chapter it is inappropriate for you to ask someone that you do not know to write a recommendation form for you.   Each chapter knows that it is their responsibility to find a recommendation for women going through the recruitment process that they would like to pledge.

Recommendation forms can be submitted directly to the chapter house or to our Panhellenic office at:

Panhellenic Association
Attn: Sorority Name
900 Asp Ave. Suite 370
Norman, OK 73019

Recommendation Letter Guide from Panhellenic

Formal Recruitment Frequently Asked Questions

Financial Transparency

On February 20, 2019 the University of Oklahoma Panhellenic Association voted to adopt a resolution regarding financial transparency during Panhellenic recruitment processes. In a spirit of transparency and accountability, this information will be provided to potential new members and other Panhellenic constituents before, during, and after the University of Oklahoma Formal Recruitment process.

Click the link below to download and view the 2019 - 2020 Panhellenic Financial Transparency Report, outlining all required costs of Panhellenic membership. 

Financial Information

It is important to be as informed as possible regarding the costs associated with obtaining a college education. Understanding the financial obligations associated with sorority membership is just as important.

Each student joining a sorority should be aware of the dues, fees and other expenses that are involved and should consider these when making financial plans to attend college. During Formal Recruitment, a potential member should ask sorority members about financial obligations and payment options. Each sorority sets its own fees and housing costs as well as payment schedules.

Chapters report yearly member fees and expenses. The financial breakdown for Panhellenic membership at the University of Oklahoma for the 2019 - 2020 academic year is below.

 New Member YearMember In HouseMember Out of House
Average $3,780.50$9,979.90$3,196.10
Range$2,825.00 - $4,406.50$8,438.00 - $11,540.00$2,901.00 - $3,530.00

The Panhellenic Association does not require a specific grade point average to participate in formal recruitment.  However, each sorority has a minimum grade requirement to be considered for membership and initiation.  The average grade point for a freshmen to join is around a 3.2. and the average grade requirement for an upper-class student is around a 3.0. These grades are pulled from university records. 

Entering freshmen can expect to be scored on the grades that they were admitted to the university with. Upperclassman can expect to be scored on their overall GPA from the Spring 2019 semester. 

Should your academic records ever be updated with the university records office from what you were admitted with, please notify Panhellenic as well so we can make those changes in our records. You can simply email Panhellenic (panhellenic@ou.edu) with your name, student ID number, and a brief message telling us that your academic records have changed with the university. 

*Please note, when you submit your final transcript to the University of Oklahoma, Panhellenic will not be notified of changes unless you reach out to our team. Should you wish to update your GPA, you must first submit your updated or final transcript to the Office of Admissions and Records in an official, sealed document and then notify Panhellenic of this change. We will work with Admissions and Records to update your GPA.

Some chapters look for a four year commitment; however most of our groups do consider upperclassman in their process. Fewer upperclassmen go through and fewer join chapters. We cannot predict any one person’s recruitment experience.  The best advice is to go through the process with an open mind.  

A legacy can be defined differently by each chapter, but most commonly, a legacy is defined as a potential new member who is the sister, daughter, or granddaughter of an alumnae sorority member.

If you are legacy you are not guaranteed a bid to your legacy's chapter house.  It does not hurt or help to be a legacy; it just notifies our chapters that you have a family member that was a part of that specific organization.  Each chapter looks at the individual going through and will make their decision on what is best for their group at that time.    We would encourage you to go through the process with an open mind. 

The registration fee includes meals for all days of Formal Recruitment except Move-In Day and Bid Day. This also pays for 2 Panhellenic t-shirts, which will be worn on day 1 and 2 of Round 1. 

Please note additional housing charges are not included in this cost. Those fees will be charged directly to your OU Bursar account.

Each national sorority has its own guidelines and its own recommendation forms that its alumna members must use.  OU Panhellenic Association does not provide these forms nor any information regarding an individual sorority’s recommendation requirements.  If an alumna is not familiar with her own sorority’s regulations, she should contact the national headquarter office.  The information is available in the alumna’s inter/national magazine or on the inter/national website.  We suggest recommendation forms should be submitted by August 1.   

Recommendation forms can be submitted directly to the chapter house or to our Panhellenic office at:

Panhellenic Association
Attn: Sorority Name
900 Asp Ave. Suite 370
Norman, OK 73019

It is important to recognize that formal recruitment is a mutual selection process. All students will visit every chapter during the first round (Open House), but the remaining rounds are by invitation only. Just as the chapters are narrowing down the number of women attending each round of events, potential members may only accept a certain number of invitations to each round. If a potential new member maximizes their optionson preference round, a bid is guaranteed from one of the chapters.

The registration fee is refundable, however there is a $15 service charge. Refunds must be made by August 1st and sent into the Panhellenic office via email. You can email us at panhellenic@ou.edu.

The Panhellenic Association will verify grade and test information from a potential new member based off of what she was admitted to the University of Oklahoma with. If a potential new member's academic records are updated with the university, please email Panhellenic (panhellenic@ou.edu) with your name, student ID number, and a brief message explaining that your academic records with Panhellenic need to be updated.

*Please note, when you submit your final transcript to the University of Oklahoma, Panhellenic will not be notified of changes unless you reach out to our team. Should you wish to update your GPA, you must first submit your updated or final transcript to the Office of Admissions and Records in an official, sealed document and then notify Panhellenic of this change. We will work with Admissions and Records to update your GPA.

Two Panhellenic t-shirts will be provided for potential new members to wear on Round 1, day 1 and 2. 

Helpful hints: 

  • Consider bringing a change of shoes. There is a lot of walking during recruitment from chapter facility to chapter facility and bringing a change of shoes is strongly advised.
  • Plan ahead. Many women find it helpful to bring a bag with them with face towels, personal fans or cosmetic products. 
  • Water is provided for women going through the recruitment process but bringing a water bottle is advised as well. 
  • Don’t be afraid to ask for tips. Recruitment guides are great resources for women going through the recruitment process and can provide helpful hints and tricks for a positive experience. 

Panhellenic Recruitment Contact Information

Use the information below to find who you should contact with specific recruitment questions. However, feel free to email any of us with questions and we will be happy to direct your question to the appropriate team member. 

You can also call (405) 325-3163 during normal business hours for help. 

ContactPositionEmailInquiry
Kylie FrisbyPanhellenic Adviserkylie.frisby@ou.eduGeneral recruitment information, registration issues
Silvia KraftVP Recruitment Operationsskraft@ou.eduGeneral recruitment information, chapter-specific questions, recruitment logistics
Claire SauerVP Recruitment Programmingclairesauer@ou.eduRecruitment Guide questions, reimbursement issues, recommendation letters
Delaney MackRecruitment Assistantdelaney.mack@ou.eduRegistration issues, transcript questions, changing information on registration
Hannah Forbes

 
Recruitment Assistant, Head Rho Gammahannahjforbes@ou.eduRecruitment Guide Assistant, communication with recruitment guides
Emily RhinehartFSPS Graduate Assistanterhinehart@ou.eduAccommodations during recruitment, volunteers