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Social Events (Open with/without Alcohol)

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Plan an Open Social or Alcohol Party

Does your group want to host a late-night event on or off campus? If so, follow the steps below to ensure that your plans comply with University requirements so your event can be safe, successful, and enjoyable for all.

Will your party meet the following requirements?

An “open social event” is defined as a social event/party without a pre-determined/limited guest list, hosted any time between the hours of 11 p.m. and 8 a.m. and has one/both of the following criteria:

  1. cash tendering (i.e. admission is charged at the door or through pre-purchased tickets)
  2. open to non-OU students

If yes, you need to complete the Student Organization Event Notification Form. This form is due at least TWO WEEKS prior to the scheduled event date. Be sure to read all of the policies on this form and ensure your organization will comply with them. If you have questions – ask! The University reserves the right to send a compliance team to your event to make sure all of the necessary oversight (security, adviser attendance, transportation arrangements, sign-in lists, etc.) are in place. If your organization is not complying with the Open Social Event Policy you run the risk of having the event shut down.

Open Social Policies You Need to Know:

  1. Open social events that are open to non-OU students may only occur within Norman city limits.
  2. Alcohol events/parties (open or closed) must take place at a controlled and securable environment. Large, outdoor public spaces or other outdoor spaces that are not securable may not be used.
  3. Admittance to an open social event requires a CURRENT college or university ID and driver's license or state/federally-issued ID. Non-university students may not attend unless written exemption has been granted by the Student Life office. Only one exemption per organization will be permitted each semester.

Forms needed for open social events:

Student Organization Event Notification Form


Will alcohol be served at your event?

If yes, you need to complete the Student Organization Event Notification Form. This form is due to Student Life at least TWO WEEKS prior to the scheduled event date. Be sure to read all of the policies on this form and ensure your organization will comply with them. Transportation arrangements need to be organized and paid for by the sponsoring organization(s) to ensure all event participants have a safe way home. The University’s SAFE-Ride service is not a suitable option for organizational events.

All registered student organizations and individual students must comply with the University's Alcohol Policy.

 

Has your organization obtained liability insurance (if necessary) and liability waivers from participants?

All open social and alcohol events on campus require groups to obtain liability insurance. Alcohol events may only be held on campus in designated facilities with third-party vendors. Open social and alcohol events are deemed to by high-risk by the University and appropriate procedures need to be followed to mitigate the risk to your organization and the University of Oklahoma.

Please click below to read the risk management guidelines for registered student organizations. The Risk Management Matrix for registered groups helps you to identify which forms and procedures need to be completed based on the type of activity your group is conducting.