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OU Student Organizations & Departments

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Free space rental for Registered Student Organizations and OU Departments will take effect on Oct. 8, 2018

of campus beautifully free by day and night

The deadline for submitting any reservation is three full working days prior to the event (e.g.  If an event is planned for Monday, the request needs to be submitted no later than 5:00 PM the Wednesday before).

Reserved space must be reserved for official University business.

Spaces referred to as “premium spaces” include the Molly Shi Boren Ballroom, Beaird Lounge, GRAs (Governers, Regents & Associates Rooms combined) and Meacham Auditorium. Spaces referred to as “standard spaces” include all rooms not listed above as premium spaces.

The Union reserves the right to move any group to another space; however, every effort will be made to provide comparable space and services. The Will Rogers room may not be rented before 5 p.m.

Details and timeframes for how to reserve different events are listed below for:

  • OU Departments
  • Registered Student Organization Events
  • Recurring reservations (weekly meeting/study halls)
  • Indivdiual reservations

All reservations must be in compliance with the OU Registered Student Organization & University department policies.

University of Oklahoma departments may request for space beyond the current academic year for up to 2 years in advance. Request for future reservations may be submitted immediately following the conclusion of the event during the current year.

  • Request for space beyond the current academic year will initially be recorded as tentative until the academic year of the reservation. Coinciding requests for the same space between University organizations for future reservations will be awarded on a first-come, first-served basis. Programs scheduled more than one year in advance may not be guaranteed set pricing for services including equipment fees and staffing fees. The fee schedule is subject to change each fiscal year.
  • Space requests for more than 2 years in advance will require approval from the OMU Director or Assistant Director.
  • Your event must be in compliance with the OU Registered Student Organization & University department policies.

Make Your Reservation Today

You can start planning your event in four ways:

  • Submit space request via your organization/department's OMU Virtual Booking portal
  • Visit one of our reservations staff in person at our office
  • Call our office at (405) 325-2121 and ask to speak to a reservationist about a new event
  • Email union@ou.edu

RESERVE SPACE NOW


Authorized representatives from Registered Student Organizations, in accordance with the Student Government Association policies, may submit requests for event space (excludes weekly, recurring meetings and study halls) upon the following dates:

Reservations for Fall semester

Reservations for fall semester may begin the first Tuesday of April at 10:00 AM.

Fall 2019 Event Space reservations can be made starting April 2, 2019 at 10 AM.

One Friday/Saturday premium space will be kept available each month for registered student organization events. These spaces will be released for the general public on the second Tuesday of November.

Reservations for Spring Semester & Summer

Reservations for spring semester may begin the first Tuesday of November at 10:00 AM.

Spring & Summer 2018 Event Space reservations can be made starting November 6, 2018 at 10 AM

One Friday/Saturday premium space will be kept available each month for registered student organization events. These spaces will be released for the general public on the second Tuesday of November.

Reserve Tabling Space in the Union

Registered Student Organizations and University Departments can reserve a seven-foot table on the first floor of the Union. These tables are located in the central lobby, food court, and Crossroads area and are a great way to promote your organization to the OU community. Table reservations are free for Registered Student Organizations and University Departments. Additional fees may apply if groups are selling merchandise or fund raising.

Reserve your table today, through your organization's OMU Virtual Booking portal.


Make Your Reservation Today

Your event must be in compliance with the OU Registered Student Organization & University department policies.

You can start planning your event by submitting your space request via your organization's OMU Virtual Booking portal.

RESERVE SPACE NOW


Registered Student Organizations may submit requests for recurring meetings/study halls 30 days in advance. These recurring activities are limited to a maximum of 4 consecutive hours. Rooms are reserved on a first-come, first-served basis, space permitting.

Premium spaces are not eligible for recurring reservations unless approval from the Union Business Office has been received.

Make Your Reservation Today

Your event must be in compliance with the OU Registered Student Organization & University department policies.

You can start planning your event by submitting your space request via your organization's OMU Virtual Booking portal.

RESERVE SPACE NOW


Individual reservations are available for current students, faculty and staff up to 7 days in advance. These reservations allow an individual to reserve space without association to an organization/department. Spaces are limited to the following spaces: Alma Wilson Room, John Houchin Room, Louise Houchin Room and Presidents Room.

  • Special setups are not allowed in individual reservations. Existing furniture is all that is available for these reservations.
  • Individual reservations may not be used for the solicitation of products.
  • Individual may not use this reservation that would in any way violate Union Room reservations policies and procedures.

Please note that the Union’s room cancellation policy applies to these spaces. Failure to cancel reservations at least 48 hours in advance may result in the loss of future booking privileges.

 

Make Your Reservation Today

You can reserve your room by submitting your space request via your OMU Virtual Booking portal.

RESERVE SPACE NOW