THE FOLLOWING ITEMS CAN BE PURCHASED WITH UOSA FUNDS:
- OFFICE SUPPLIES. Due to university contracts, all supplies must be purchased from Corporate Express. Your organization is not allowed to use any other vendor. Catalogs are available in the UOSA Accounting Offices.
- PRINTING. You must utilize the services of the campus copy centers. If you need to utilize the services of off-campus vendors for posters, brochures, etc., it is University policy that you must FIRST secure written permission from the Office of Printing Services. NOTE: Printing of certificates is not allowed.
- ALL PERMANENT FIXTURES, OR PUBLICATIONS (typed, photocopied, printed or otherwise duplicated matter of more than 25 copies) MUST STATE "PRINTING FUNDED BY UOSA" when it is used for the following purposes: 1) To state the purpose or to promote the participation in any group or organization which receives funding from UOSA, or 2) To promote the participation in any program or activity for which the student group or organization received funding from the UOSA. A hand stamp is available in the UOSA Accounting Office for your use. All communications using, either explicitly or implicitly, the name of the institution or any of its division shall explicitly state on the editorial page or in the broadcast that the opinions expressed are not necessarily those of the institution or its student body. A sample must be provided before a purchase order or reimbursement can be obtained.
Also, in accord with the Americans With Disabilities Act, printed materials that announce an event or program, including invitations, news releases, fliers and newsletters, must include information to offer accommodations. An appropriate phrase to offer accommodations is: Accommodations on the basis of disability are available by contacting (name, address, phone) by (date).
- ADVERTISING IN THE OKLAHOMA DAILY. The ad must pertain directly to your organization. THE AD MUST STATE "FUNDED/SPONSORED BY UOSA".
- POSTAGE. STATE LAW WILL NOT ALLOW US TO REIMBURSE FOR STAMPS. Each envelope must have a University return address shown in the upper left hand corner and either stamped on the envelope or included in the letter the words "postage funded by UOSA". Your organization's address for mailing to the Conoco Center is: Your organization's name, 900 Asp Avenue, OMU 181, Box ??? (See list by mailboxes), Norman, OK 73019.
All mail must be delivered to the appropriate UOSA Accounting Office for mailing, unless pre-approved by the UOSA Accounting Office. Do not deliver the mail to Central Mail Services. For bulk and non-profit mailings contact Central Mail at 325-1759 for additional guidelines.
- RENTAL of on-campus and off-campus facilities, public address systems, podiums, table/chairs, risers, audio/visual equipment, and sound/light systems.
- INTRAMURAL AND TOURNAMENT FEES.
- ORGANIZATIONAL DUES ONLY. Individual Dues are not allowed.
- REGISTRATION FEES & LODGING FOR OU STUDENTS ONLY. A brochure, list of names and SSN's must be provided.
- SERVICES PROVIDED by D.J.'s, Performers, Entertainers, etc. YOU MUST HAVE A SIGNED CONTRACT FOR THESE SERVICES PRIOR TO THE PERFORMANCE.
- SECURITY FOR EVENTS.
- FOOD FOR BANQUETS, DINNERS, MEETINGS. If you are having the meal catered by a business or restaurant, you must obtain a purchase order before the event is held. A menu of the meal(s) to be served, a flyer verifying the date, time and location of the event, and a completed Student Account Request Form must be submitted before the purchase order can be issued. If an individual prepares the food, a Contract for Services form AND ITEMIZED GROCERY RECEIPTS must be submitted before payment can be processed. A menu of the food served and a flyer verifying the date, time and location must also be submitted with the contract and receipts. PAYMENT WILL BE MADE TO THE BUSINESS OR INDIVIDUAL AFTER THE EVENT. Note- Union Catering is available for events in the Union. We strongly recommend Union Catering for events or meetings in the Union. The application is seperate and be linked to on the home page.
- RENTAL OF TRADITIONAL INTERNATIONAL COSTUMES for cultural events. You cannot use UOSA funds to purchase costumes.
- DECORATIONS. Streamers, balloons, etc. No flowers, greenery, or centerpieces will be allowed.
- REFRESHMENTS.
- TRANSPORTATION. The trip must be educational and pertain directly to your organization. NOTE: Student Organizations are not permitted to rent vehicles directly from OU Motor Pool unless your advisor drives and supervises the use of the vehicle. Students are not permitted to drive. Also, your advisor must accept responsibility for any damage to the vehicle.
- BANNERS promoting a University event.
- SUBSCRIPTION RENEWALS.
- SOLICITATION PERMITS.
THE FOLLOWING ITEMS CANNOT BE PURCHASED WITH UOSA FUNDS:
- Plants, flowers (including artificial), centerpieces or greenery.
- Holiday decorations.
- Gifts, cards, prizes, gift certificates/cards, personal items of any nature, T-shirts, mugs, lamps, pen/pencil sets, etc.; give-aways, specialty items, plaques, trophies, awards, certificates or membership pins for your organization.
- Monetary awards to individuals.
- Clothing of any kind: including uniforms, shoes, etc.
- Alcoholic beverages or medications.
- Appliances.
- Scholarships.
- Religious services of any nature.
- Donations to charitable causes or activities including the purchase of U-Sing and Scandals tickets.
- Endorsement of Political Candidates or causes, (campus, local, state, national and worldwide).
- T-Shirts.
- Travel except with the expressed written consent of the Budgetary Committee.
- Lodging except with the expressed written consent of the Budgetary Committee.
Note- We recommend printing this page for your own records.
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