Oklahoma Archeological Survey
COVID-19 Procedures as of March 25, 2020
In the wake of COVID-19, the University of Oklahoma (OU) has implemented procedures geared toward ensuring a safe, healthy campus environment. We are issuing the guidance below to address the ways in which our procedures at the Oklahoma Archeological Survey (OAS) will be affected. Please read this information carefully.
Due to the shutdown of OU campus and the Shelter-In-Place order for Norman, our offices are closed as of Wednesday, March 25, 2020.
We will perform our duties to the best of our abilities and circumstances through teleworking, though we ask for your patience in anticipation of potential delays compared to our usual response times.
These procedures are subject to change based on guidance from OU, OSDH, CDC, or other unforeseen circumstances. Please check our website (http://www.ou.edu/archsurvey) and social media for updates.
For Agencies and Applicants:
• We will not be able to receive direct delivery via FedEx, UPS, or similar until our office reopens.
• We will not have reliable access to regular USPS mail after March 25, 2020 until our office reopens.
• If you sent a submission on or about March 20th, you may contact Kaitey Sizemore-Williamson (email@example.com) to request a status update if you have not yet received a response AND the 30-day review period is near a close.
• Electronic Submissions: We are in the process of establishing a system to receive and process electronic submissions. If/when that is completed, we will issue an update to this guidance on our website.
For Consultants and Agencies Requesting Access to the OAS Site Files:
• Until our office reopens, OAS staff will complete site file checks on behalf of qualified archaeological consultants and agency representatives who request that assistance in association with a Section 106 project as we are able and other workloads permit.
• To request site file checks, please submit the following information to firstname.lastname@example.org. o A completed OAS File Search Form, which is to be signed by the Principal Investigator (PI).
o A map of the Area of Potential Effects (APE) and 1-mile buffer.
o A list of all USGS topographic quadrangle maps for that APE and buffer.
o A list of all legal descriptions, including: Section; Township; Range; and Meridian.
• Given the limited capacity for staff to complete these site file checks through telework, we ask that larger projects (i.e., those over 10 acres) seriously consider deferring their request until our office reopens and they may complete the search per normal procedures. We make no guarantees of our ability to accommodate large file requests in a timely fashion.
• Usual fees for requested forms will apply and your firm/agency will be billed accordingly.