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Web Policies

Computer Use Policy

The Interim Policy on Acceptable Use of Computer Systems and Interim Policy on Information System Security govern campus computing and networking activities, including use of the World Wide Web.

The University of Oklahoma is committed to respecting your privacy. Should you choose to provide us with any personal information, it will only be used by The University of Oklahoma to conduct official University business.

We use IP addresses (the Internet address of your computer) to help diagnose problems with our servers and to administer our Web site. For example, we employ statistical software to identify that parts of our Web site are most heavily used and which portion of our audience comes from within the OU network.

Like many other Web sites, portions of The University of Oklahoma’s Web site may use messages given by Web browsers to Web servers, commonly known as cookies, which can be used to provide You with tailored information from a web site. A cookie is an element of data that a web site can send to Your browser, which may then be stored on Your computer system. This element of data is a piece of text, not a program. Cookie information that OU collects is from previous visits to University websites. This is to enable the Site to provide more accurate and helpful information to You.

Cookies are also used by the University to manage a form of online advertising called Remarketing. Remarketing is a form of online targeted advertising by which online advertising is targeted to You based on previous Internet actions. Remarketing tags You by setting a cookie in Your browser through a target webpage or email. Once the cookie is set, the advertiser is able to show display ads to You elsewhere on the internet via an ad exchange. Additionally, the university may use Remarketing on the university website to display ads to you. Based upon Your visit to the University’s website, the University may utilize cookie technology to present you with advertisements in an appropriate manner during Your future web browsing (such as sidebar advertisements, based on your interest in the University) and with third-party vendors discussed further below.

Overall, the use of cookies helps to give You a customized experience at the Web site. Through the use of cookies, the University will know what’s working and what’s not. That information is then used to keep our Web site fresh and relevant to You the user. Cookies also allow the personalization of any online services the University or its third parties may provide to You. The University uses third parties to display advertising on our website or to manage our advertising on other sites. Our third-party partners may place their own cookies on their websites in order to serve advertisements that may be relevant to you based on your browsing activities and interests, and to determine the effectiveness of such advertisements. The third party partners (and their privacy policy) we share our cookies with for advertising include Facebook (https://www.facebook.com/policy.php), Twitter (https://twitter.com/en/privacy), Evergage (http://www.evergage.com/privacy-policy/), Slate (https://technolutions.com/privacy-policy), Google (https://policies.google.com/?hl=en).

By using the Web site, you agree to accept cookies sent by the University Web site. You can disable this web capability by simply selecting the preferences within Your browser. As noted above, other sites linked to the Web site may also send cookies; however the University does not control such activities. You may also opt-out of a third party’s use of cookies by visiting the Network Advertising Initiative opt-out page located at this link.

All official OU Web servers have appropriate physical, electronic, and managerial procedures in place to safeguard and secure all information we collect online. Furthermore, we use encryption when collecting or transferring sensitive data such as credit card information.

The University may contract with one or more third parties to maintainand host the Web site(s). Therefore, any information You submit, including personal information, may be placed and stored on a computer server maintained by this third party. Your use of the Web site and any provision of personal information You submit to the Web site constitutes Your acknowledgement that such information or content could pass through and may be stored in servers outside our control. You agree that the University has no liability or responsibility for any such pass through or storage of same.

Sites within the OU Web may link to external sites outside of the OUdomain as a convenience to you. If you use these links, you will leave he OU Web site. The University of Oklahoma is not responsible for the privacy practices or the content of such Web sites, and does not make any representations about them.

Sites within the OU Web may link to external sites outside of the OU domain as a convenience to you. If you use these links, you will leave the OU Web site. The University of Oklahoma is not responsible for the privacy practices or the content of such Web sites, and does not make any representations about them.

The University of Oklahoma in compliance with all applicable Federal and State laws and regulations does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, political affiliation, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admission, employment, financial aid, and educational services.

The University of Oklahoma complies with all aspects of Public-Law 93-380, the Family Educational Rights and Privacy Act. Please click here for information on this privacy act.

This Privacy Policy is effective as of May 2018. The University reserves the right to modify the terms of this policy at any time and in its sole discretion, by posting a change notice to this page. Your continued use of the Web site following our posting of a change notice will constitute binding acceptance of those changes and this Privacy Policy.

Personal Web Pages

Personal Web pages created by faculty, staff, or students on University systems are the sole responsibility of their authors. Comments on the contents of those pages should be directed to the page author. As a service and for informational purposes only, the University may provide links to personal Web pages. The University does not routinely monitor the content of these pages. However, the University investigates complaints and may remove or limit access to Web pages that violate local, state, or federal law or University policy. Personal pages must not convey the impression that the author is representing, giving opinions, or otherwise making statements on behalf of the University or any unit of the University. This disclaimer will be included:

The opinions or statements expressed herein should not be taken as a position of or endorsement by the University of Oklahoma.

Hosting

Websites covered by this policy are prohibited from hosting pages on behalf of individuals and organizations that are not affiliated with the University. Personal websites may not host pages for individuals other than the owner. Students’ personal sites may not host pages for organizations other than official registered OU student organizations. It is a violation of state law to run a private business on a University computer system.

Exemptions to this policy may be considered when hosting a Web page will serve the University’s mission of teaching, research, creative work, and public service. These exemptions will be approved by a department or by Student Affairs. This policy is not meant to prohibit official units of the University from providing information on conferences and other professional and scholarly activities in which University members are engaged.

Fundraising

The OU Foundation and activities authorized by the President, such as the Campus Campaign, are the sole entities authorized to conduct fundraising via pledge forms or direct contributions on the University of Oklahoma website. Faculty, staff, and students may not conduct fundraising campaigns on their personal pages or link to a fundraising page other than that of the OU Foundation or a group authorized by the President.

Fraternities, sororities, and other service organizations may describe philanthropic efforts on their websites and provide a street address and phone number for contributions.

Enforcement

Advertising, Sponsorships, and Partnerships

Advertising:
To protect the educational nature of OU websites and to preserve their primary role in support of the mission of the University, commercial advertising is prohibited on the ou.edu domain or using OU internet protocol ranges.

Co-branding, hyper linked logos, link exchanges, and associate, affiliate, and referral programs are among the items that will be considered commercial advertising. Text links provided for informational purposes or as part of a comprehensive list of sources will not be considered commercial advertising unless the purpose is to promote a product or service.

This policy is not meant to prohibit auxiliary-funded departments from providing appropriate information on their products and services.

Sponsorships:
Sponsors may be acknowledged on official University sites related to University-sponsored artistic or cultural programs, conferences, or special events. These acknowledgments must be supported by a written agreement between the sponsor and the University entity that specifies a limited term, typically concluding with the end of an event or series.

Acknowledgements may include the sponsor's corporate name or logo but may not include a street address, telephone number, e-mail address, product name or service information, call to action, or comparison. The acknowledgement must include a disclosure such as, "The Artist Series acknowledges the support of these sponsors" and may not imply endorsement by the University.

Sponsors are not entitled to display University marks on their web sites without prior written consent from the OU Licensing Trademark Program.

Partnerships:
Official University sites covered by this policy may acknowledge business partnerships for services provided at no cost that assist the University in achieving its mission; for example, access to an online research service or a search engine. Otherwise, all the provisions for sponsorships apply to partnerships, except that logos may be hyper linked to the service provided.

Report Policy Violations

Submit complaints regarding apparent violations of policy or law to abuse@ou.edu.