Graduate Student Forms and Travel
Ph.D. and M.A. Departmental Forms
Graduate College Forms
Conference Travel Funding and Policies
The department will make available limited financial support for graduate student participation in professional conferences as paper-presenters, depending on available resources. The amount of money made available each year will be determined by the department chair in August. The following guidelines apply:
- General Travel Funding Policies: Because money available for student travel is limited, students should not expect department funding to cover the full cost of conference attendance. While students are not limited in the number of conferences they may attend or papers they may present, they can generally expect to receive department funding for only one conference per academic year.
- Funding Requirements: Only academically significant papers will qualify for department funding, as certified by the signature of the student’s committee chair on the application form. If no committee has been formed, the Graduate Program Director must certify academic significance. Students must appear on the program of at least one panel as a paper presenter to apply. All students requesting department funding are also required to apply to the Graduate Student Senate (all graduate students) and Graduate College (ABD only) for funding. Attach a copy of the funding request to the departmental submission.
- Distribution of Money: Decisions on funding are made by the Department Chair in consultation with the Graduate Program Director. The award amount will depend on the following factors:(a) department budget, (b) quality of student’s paper, (c) number of students applying, (d) cost of trip.
The Application Process
To apply for financial support, applicants must submit a completed Student Request for Conference Funding form to the department chair of each year.
- To apply for financial support, applicants must submit a completed Student Request for Conference Funding form to the department chair of each year.
- The application form should be accompanied by a copy of the acceptance letter from a representative of the conference you are attending, a copy of the conference paper, and copies of all travel receipts.
- To receive departmental support, the student must make a practice presentation prior to conference attendance. The Graduate Program Director, or designee, will assist the student in setting up the departmental presentation.
Other Sources of Funding
The College of Arts and Sciences provides funds to support undergraduate and graduate student travel for research, presentation of research or other educational purposes. Although the funds available are limited, students are encouraged to submit proposals to the College. The college’s Support of Teaching and Research Committee (a committee of faculty and students) will review the applications. Travel funds will be provided within the limits of the total money available and based on a ranking procedure using information provided in the proposal materials.
Requests will be considered up to a maximum of $500 per student per trip for educational or research activity travel (as distinguished from travel to make a research presentation). Undergraduates or graduate students who are traveling to present research at a professional meeting or conference may request up to $750.
The Graduate College offers two different travel and research grants: Robberson Research & Creative Endeavors Grant and Robberson Conference Presentation & Creative Exhibition Travel Grant. Deadlines vary.
The Graduate Student Senate (GSS) offers grants to assist graduate students of the University of Oklahoma in research and scholarly participation. These grants are designed to encourage graduate students to attend and/or present at professional and graduate conferences, creative exhibitions, and career fairs or to facilitate scholarly research. These awards are supplementary in nature and on a reimbursement basis.