CBME FORMS
Travel guidlines
AIRGAS
New Travel Procedures
If your advisor has approved for you as a Graduate Student or Post Doc only to travel you will need to follow these directions.
First, watch video and fill out application for a travel card at this link.
http://www.ou.edu/purchasing/pcard/travel_card/index.html
When you are notified that your card is ready for you to pickup go back to the link above and print out the form that you must take with you to pickup your card. Here are directions of where to pickup card at purchasing.
http://www.ou.edu/purchasing/directories/purchasingmap.html
Second, you will need to log into http://travel.ou.edu/web.html with your OU email address and click on forgot your password. You will receive an email then you can log in and set up your profile.
In your profile make sure you click expense settings then expense information and enter your license plate information from your car.
Also add me as a delegate. Under profile - profile settings – Request Delegates – Click Add – type Terri Colliver – check the following boxes – can prepare – can view receipts – receives emails – can approve – receives approval emails – now click save.
NOTE: On your first travel booking and travel claim I will be happy to walk you through the first time so just come see me.
After this is all set you can create your Preauthorization – now called REQUEST.
Make sure you click on the tab Segments
Click on the airline ticket icon and put in estimated travel cost, etc.
Click on the Hotel and put in estimated hotel cost, etc.
Submit the request.
Once your request is approved you will be able to do click on Book and select your airline ticket.
After you return you will click on Expense and do your final travel claim and attach all your receipts.
This web site has a travel guide and I can help answer any questions that you have.
Only use this if CBME office ask you to use this.
CBME Travel Pre-Authorization Form (WORD)
for a travel itinerary before travel and fill out form above and get your advisor to sign the form and bring to Terri Colliver , SEC Room T-301
Travel Requirements Checklist (PDF)
Travel Claims requesting Reimbursement past 120 days must include this form (Excel)
Travel Claim Guidelines Claim forms
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Purchases Terri Colliver email tcolliver@ou.edu 325-4524
