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Site Admin

Once you have logged in (with your 4+4 and pssword – and using Firefox or Chrome) at cmsauthor.ou.edu and choose Sites, the Site Admin is the screen you will be taken to.

Let's take a tour, shall we (or click the links below to jump to a particular section).

Viewing Content

Choose Your View

AEM author view options

Column View is a great way to see the hierarchy of your site. Your homepage will be in the left most column (unless your site is within a larger college/department structure). Once you select your homepage, you will see the child pages that serve as the top-level navigation (unless hidden via Properties), etc, etc.

We recommend this view as it serves as a great snapshot of your site, and allows for easily navigating page-to-page.

column view
column view pages

Card View is available, but makes it slightly harder to discern order of pages. We do not recommend using this view.

card view
card view pages

List View is another good option. Navigating levels (parent-to-child and back) is less intutive in this view, but absolutely doable.

NOTE: List View is the view you will use to re-order pages on your site.

list view
list view homepage
list view child pages

Locating Your Homepage

Important CMS Concept:

Your site's pages live below your site homepage.

Your homepage is like a folder and the pages below your home page are like the items inside that folder.

So if you are looking at your site's pages, your homepage is in the folder ABOVE those items.

It looks like this in column view:

pages in AEM, column view

In list view, you'll have to go "up" a level to see your homepage.

child pages in AEM list view
navigate folders in AEM list view
home page in AEM list view

Previously you may have used a redirect item called "Home" to navigate to your site's home page.

homepage redirect in AEM

Often people would mistakenly try to publish that redirect, thinking they were publishing their homepage.

With the AEM update, the "Home" redirect is no longer necessary for navigation. We will be phasing those out over time.

You may still have the "Home" redirect but remember, your actual homepage is one level above it, waiting to be edited.

Opening Your Site

Once you find your site, you hover over the icon to the left of the page Title/Name. A check mark should appear – click on the check mark. A menu of editing options should appear at the top.

hover over page to open in AEM
hover over page and select to open in AEM

Menu Items

page edit options

From the Site Admin, you can do the following:

  • Create a new page
  • Select your page to Edit
  • View page Properties
  • Lock a page
  • Copy (and Paste) a page
  • Move a page (changes the Name or URL of the page) – or moves the page to make it a child page of another page
  • Quick Publish a page
  • Delete a page

NOTE: You will NOT use Manage Publication, so do not worry about this option.

Create

Unless all pages have been created for you in advance, before you can start creating content, you must create a page:

Navigate to the location where you want to create the new page. 

Open the drop down selector using Create in the toolbar, then select Page from the list:

Page Order and Reordering Your Pages

The order of your pages (in navigation) is set from the Site Admin.

When you create a new page, by default, it will be the last page in your list (more info on the Create a Page page).

To reorder the page:

  • Put you page in List View
  • Find the dots icon on the far right of the page in your list
  • Pick the page up at the dots, and drag to the new position and Quick Publish the page in the new order

Edit

Navigate until you find the page that you want to edit.

Select your page by hovering over the icon to the left of the page Title/Name. You will see a checkmark appear.

Click the checkmark:

And then select the Edit icon:

The page will be opened and you can edit the page as required.

Properties

Basic

  • Title: The title of the page is shown in various locations. For example, the Websites tab list and the Sites card/list views.
    This is a mandatory field.
  • Name: This is used to generate the URI. If not specified, the name is derived from the title. If you supply a page Name when creating a new page, AEM will validate the name.
  • Hide in Navigation: Indicates whether the page is shown or hidden in the page navigation of the resulting site.
  • Ignore other options.

Advanced

  • Redirect: Indicate the page to which this page should automatically redirect.
  • Design: Inherits from the parent page. Do NOT change.
  • Ignore other options.

Ignore other tabs, they are not configured for our installation of AEM.

Lock

You can lock/unlock a page from either the site admin or when editing an individual page. Information about whether a page is locked is also shown in both locations. This will lock all other users out from making edits to a specific page.

Copy (and Paste)

Navigate until you find the page that you want to copy.

Select your page, then the Copy page icon:

Navigate to the location for the new copy of the page.

Use the Paste page icon:

A copy of the original page and any subpages will be created at this location.

Move

The Move function is used to move a page from one web location to another – it changes the URL. So, if someone gets married and changes their name, or a program changes names, or a misspelling is discovered in a URL, you can use the Move function.

Move is also used if you decide to restructure your site and make a main navigation page a child page of a different section – or vice versa.

When you select Move:

  • A page will open, offering you the option to change the Title and/or Name.
  • Once the Title and Name are what you want, click Next (top right).
  • Then you select the parent page that you want this nested under. Remember, if you want this to be a main navigation page, choose your homepage (with the matching Name (URL) of your site), not the Home Redirect Template.
  • Once you have the parent page selected, click Next (top right).
  • If your page is being linked to, you will then see a list of all the pages linked to the page being moved. This ensures any page listed will receive the updated path of the moved page. Job well done, click Move (top right).

Quick Publish

Once you have created and reviewed your content on the author environment, the goal is to make it available on your public website.

This is referred to as publishing a page. When you want to remove a page from the publish environment is referred to as unpublishing. When publishing and unpublishing the page remains available on the author environment for further changes until you delete it.

Certain terms related to publishing can be confused:

  • Publish / Unpublish
    These are the primary terms for the actions that make your content publicly available on your publish environment (or not).
  • Activate / Deactivate
    These terms are synonymous with publish/unpublish.

NOTE: Only Publish your page ONCE. Publishing a page more than once can cause publishing to slow for all users, and will only delay changes being made on your live site.

Delete

You CAN delete a page, BUT, we do not recommend it (UNLESS you do not want this content any more, 100% chance that you will not need it back).

Once you select a page and click Delete, a dialog box will pull up asking if you are sure. Make sure that you are REALLY sure, as deleting a page is VERY hard (sometimes impossible) to get back.

If you say Yes, the page will be deleted immediately, both the page in author and the live site.

If it is a page that someone else in the CMS is linking to, the page will not delete, it will tell you someone is referencing/linking to the page.

  • CANCEL: The request will be removed and the page will remain.
  • FORCE DELETE: If you say Force Delete to go ahead and delete it, the CMS WILL delete the page, and the links to this page will break.

Page Information

Title

This should be proper case. It is the Title that shows up in navigation and returns as the page title in search engine results.

Name

This is the URL of the page. Should always be lower case with a hyphen ( - ) or underscore ( _ ) between the words. This is for web accessibility, ensuring the each word is read separately.

Template

This is the page template. It should be Departmental Content (an interior content page) or Redirect Template (if it is created to redirect users to another page of content).

Modified (Modified By)

This information will tell you when the page was last changed, and who made those changes.

Language

Inherits from the homepage setting. Should always be set as English.

Published

This will tell you if the page is published or not. If it is published, then it will tell you when it was last published, and if publish is pending.