Computer Standardization Program
All computers purchased for the University of Oklahoma Norman, Oklahoma City, and Tulsa Campuses must be selected from the approved computer standards list or receive approval as a non-standard computer equipment exception prior to purchase.
Per the policy, each employee is allowed one (1) desktop computer or one (1) laptop with docking station and external monitor(s) as necessary. Additional computers for a single employee are subject to the non-standard request process below. Additional standard computers purchased with external funds do not require the request form.
The following purchasing changes support OU's transition to a standardized computing environment:
- Leasing is no longer a procurement option
- Computers should not be purchased on Pcards
- Financial Services will NOT reimburse for computers purchased with personal funds
What Computers Are Available?
OU offers an approved list of standard Dell and Apple desktops and laptops. Each model is presented with a recommended lifecycle and warranty options. Prices will be presented during your campus-specific purchasing process.
We will update the offerings periodically to reflect University buying preferences and appreciate your feedback to ensure that we are meeting user needs.
How Do I Purchase a Computer?
When your current computer is ready for replacement, select your desired option from the approved standards list and visit your campus-specific purchasing link below. Your computer will be shipped to your department’s designated location*, and the purchase will be reconciled with your department's purchasing account.
- Anyone can shop for a variety of goods at compass.ou.edu then click OU Marketplace
- Choose the Dell option in the Punch-Out section
- The landing page contains all the options available under the OU Standardization Program
- Shop this page according to your needs and add items to your “cart”
- Once you have everything you want in your cart click “Create Order Requisition” then submit it
- From within the Marketplace cart you can assign the shipping address* and then assign the cart to your departmental Requester. If you do not assign shipping your Requestor will do it before submission.
- In the Comments section of your cart, include the final user or department including any information (names, location, phone numbers, email etc.) that will assist the process.
- Requestors must then complete the cart
- Anyone can shop for a variety of goods at compass.ou.edu then click OU Marketplace
- Choose the CDWG option in the Punch-Out section
- The left side of the CDWG landing page contains links to the Norman and HSC standards available under the OU Standardization Program
- Shop the page according to your campus and add items to your “cart”
- Once you have everything you want in your cart click “Checkout” then "Transfer Shopping Cart" to submit it in the Marketplace.
- From within the Marketplace cart you can assign the shipping address* and then assign the cart to your departmental Requester. If you do not assign shipping your Requestor will do it before submission.
- In the Comments section of your cart, include the final user or department including any information (names, location, phone numbers, email etc.) that will assist the process.
- Requestors must then complete the cart
- If you want a quote for a non-standard computer, please email CDWG directly at devyn.mcdaniels@cdwg.com.
- Anyone can shop for a variety of goods at compass.ou.edu then click OU Marketplace
- Choose the Insight option in the Punch-Out section
- The middle of the Insight landing page contains links to the Apple catalog available under the OU Standardization Program
- Shop the page and check the box to add the items to your “cart”
- Once you have everything you want in your cart click “Checkout” then "Transfer Shopping Cart" to submit it in the Marketplace.
- From within the Marketplace cart you can assign the shipping address* and then assign the cart to your departmental Requester. If you do not assign shipping your Requestor will do it before submission.
- In the Comments section of your cart, include the final user or department including any information (names, location, phone numbers, email etc.) that will assist the process.
- Requestors must then complete the cart
- If you want a quote for a non-standard computer, please email Insight directly at jason.contreras@insight.com.
* Norman orders are shipped to Venture Dr (shipping code 2750_0003)
* Tulsa are shipped to SCC4W302
* HSC orders are shipped to your designated support group on campus. If a shipping address is not listed, please contact them for what they prefer.
Non-Standard Computer Equipment and Inventory
Users or Departments requesting computer equipment that deviates from the computer standardization policy must complete the Non-Standard Computer Equipment Request form below, providing at a minimum: mission-specific (academic, research, administration, etc.) justification, provision of the requested computer equipment, and available price.
- OU IT will automatically approve requests using externally derived research funds.
- Requests using internally derived research funds will be approved once the funding source can be confirmed, as these funds often share accounts with other funding sources.
- All Non-Standard Computer Exceptions requested using University funds require approval by designated authorities defined for each campus process.
This process enables OU IT to maintain an asset inventory for risk mitigation, security, support, and compliance purposes and also facilitates future planning of standard offerings.
Questions?
Looking for more information about the purchasing or exception processes? Visit our Frequently Asked Questions page for additional information or reach out to your campus or department IT support staff.
