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Workforce General Questions

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Workforce General Questions FAQs

 

  1. Can an employee hold a salaried and an hourly position simultaneously? No. The employee would be appointed to the salaried position in PeopleSoft. Any hours worked on another appointment would be submitted to payroll on a supplemental pay form.

  2. Can I change my name or add a nickname in PeopleSoft? An employee can only have a preferred first name. The last name must remain your legal name as it appears on the Social Security Card. To add a preferred name, an employee can complete a Personal Data Form and turn it in to Payroll and Employee Services or email payroll@ou.edu and provide the Sooner ID or Employee ID and the requested first name.

  3. How does Workforce calculate Room & Board for student employees participating in the program? The Workforce system is going to automatically pay the first 36hrs worked in a pay period at the room and board rate. Any worked time reported after the first 36hrs will be paid at the rate attached to their appointment.

  4. The Time Clock says offline, was my punch saved? If a time clock terminal shows “Clock Offline” this does not mean that One Card ID swipes are not being collected and/or saved. The terminal may be offline or the servers may be backed up due to heavy data traffic; any logged punches will be uploaded during the next data transfer. However, if the time clock terminal states: “error – badge not found” or “punch not successful” you will need to repeat the action or report the issue to your time supervisor.