Faculty Recruiting

For additional information and resources about faculty awards, visit the Faculty Recruitment and Hiring section of the Provost's Office Website..

Update from the Interim Provost on Faculty Searches - October 2020
Faculty Hiring Memo
Regular Faculty Recruiting Application (RFRA) [Revised for 2021-22]
Strategic Regular Faculty Recruiting Application (SRFRA) 
Best Practices for Faculty Search Committees
Request for Faculty Offer Letter (Regular and Research Faculty and Instructors/Lecturers)
Faculty Start-up Procedures
Request for Permission to Recruit a Research Professor

Administrative Issues and Policies

Nepotism Memo
Nepotism Waiver Form
Seasonal / Holiday Events - Expense Guidelines
Provost Administrative Units Food and Beverage Form
Space Planning and Allocation

Resources

Conflict of Interest Website
Financial Services - Policies, Procedures, and Forms
OU-IT Policies, Standards, and Guidelines
Purchasing Department Website

Faculty Initiatives and Enrichment

Faculty Dependent Care Travel Grant Program
Sabbatical Application Memo
Sabbatical Application Form
Sabbatical Leave Report
Sabbatical Report Example

Faculty Evaluation

For More Information - Quick Links

Evaluation - Provost's Office
Tenure and Promotion - Provost's Office
Faculty Handbook
Course Evaluation

Annual Evaluation

Annual Faculty Evaluation Memo (Chairs & Directors)
Annual Faculty Evaluation Memo (Faculty)
Faculty Performance Template
Pandemic Impact Statement/Checklist
Guide to Providing Feedback for Faculty Annual Evaluation
Expanded Evaluation Activities and Sources

Progress Toward Tenure

Progress Toward Tenure Memo
Suggested Template for Progress Toward Tenure
Request to Extend Probationary Period Due to COVID-19

Reappointment of Ranked Renewable Term Faculty

Reappointment of Ranked Renewable Term Faculty Memo
Reappointment of Renewable Term Faculty with Instructor or Lecturer Titles Memo

Tenure and Promotion

Call for Tenure and Promotion: Committee Dossier Checklist and Forms
Specific Forms and Reference Materials

Post Tenure Review

Post Tenure Review Memo
Post Tenure Review Checksheet
Post Tenure Review Faculty Activity System Workflow
Post Tenure Review Faculty Activity System Administrative Instructions
Post Tenure Review Faculty Activity System Faculty Instructions
Post Tenure Summary of In-Load Teaching
Sample Letter: Notification of Pending Post Tenure Review

Awards, Honors, and Fellowships

For additional information and resources about faculty awards, visit the Provost's Office Awards, Honors, and Fellowships webpage.

For More Information - Quick Links

Faculty Awards and Honors Website
Presidential Dream Course Website
Office of Research Services

Faculty Awards and Fellowships

Big 12 Faculty Fellowship Program 
Faculty Awards and Honors Nominations Memo
Faculty Awards and Honors Cover Sheet
Faculty Fellowship Leave Form 
Faculty Leave of Absence Without Pay
Faculty/Staff Tuition Waiver Memo and Application
Presidential Dream Courses Memo
Presidential Dream Courses Application
President's Retired Faculty Funds Memo
President's Retired Faculty Funds Application
Presidential International Travel Fellowships
Presidential Teaching Fellowship in Honors 
Prestigious Scholarships and Fellowships - Policy and Procedures
Provost's Award for Outstanding Service
Provost's Award for Outstanding Service Cover Sheet

Staff Awards and Waivers

Faculty/Staff Tuition Waiver Memo and Application 
Jennifer L. Wise Good Stewardship Award Memo 
Jennifer L. Wise Good Stewardship Nomination Form 
Provost's Outstanding Academic Advisement Awards Memo 
Provost's Outstanding Academic Advisor Award Nomination Form 
Provost's Outstanding Academic Advising Administrator Award Nomination Form 
Provost's Outstanding New Academic Advisor Award Nomination Form

Student Awards 

Doctoral Dissertation Prizes and GTA Awards

Other Honors

Honorary Degrees Nominations Memo
Honorary Degrees Nominations Form

Instructional and Curricular Issues

English Language Proficiency of Instructors
Fall Student Holiday (Texas)
Final Exam Preparation Period
Honoring Our Commitment to Our Students
Mid-Term Grade Reporting
Policy on Students Called to Active Military Duty
Required Qualifications for Instructional Faculty
Quality Academic Advising
Religious Holidays
Spring 2021 Non-Instructional Days
Student Travel and Education Abroad Policies and Forms (Website)
Textbooks and Instructional Materials Website

Academic Programs

See also the Curriculum Section of the Provost's Office website for more information and reference materials.

New Programs, Certificates, Delivery Modes - Forms

Request to Design New Degree Program or Certificate Application

New Program Request Form for New Traditional Program, For New Online Program, or for Existing Program Offered Traditionally at a New Location

Embedded Certificate - New Program Request Form
Existing Program Delivered Electronically
Dual or Joint New Program Request Form for Traditional and Online Programs - Cover Page

Program Modification Forms

Embedded Certificate Designation for Existing Certificate
Program Deletion
Program Suspension
Program Reinstatement
Program Name Change
Program Option Addition
Program Option Deletion
Program Option Name Change
Program Requirement Changes
Other Degree Program Modification

Administrative Changes

1) Addition of Area of Concentration/Track (Level V)
2) Deletion of Area of Concentration/Track (Level V)
3) Addition of a Minor
4) Deletion of a Minor
5) Requirement Changes to an Accelerated Program
6) Addition of an Accelerated Dual Degree Program
7) Deletion of an Accelerated Dual Degree Program
8) Other

Resources

Which Program Form Should I Use?
Check List and Guidelines for New Program Request Form
Program Approval Tracking - Status
Program Modification FAQ
Request for Program Modification: Instructions

Courses

See also the Curriculum Section of the Provost's Office website for more information and reference materials.

Agreement to Complete a Course after the End of the Term ("Incomplete" Contract)
Approval Form to Cancel Course
Approval Form for Course Schedule Change
New Course Designator Request Form
PACGEO Course Approval Memo
University Course (UNIV) Request Form
Intra-Departmental Practicum / Internship / Rotation Letter of Agreement
Practicum/Internship Memorandum of Understanding

Courses - Budget Forms

Academic Service Fee – Call for Proposals
Academic Service Fee Proposal Form
Fee Revenue and Expenses Template
Summer Shared Tuition Request Form

Courses - Resources

Center for Faculty Excellence - Syllabus Support (Website)
Course Approval Process (Flow-chart)
Course Request Help Guide (PDF)

Academic Personnel and Budget Records

Assigning Appropriate Temporary Faculty Titles
Helpful Hints for Faculty Appointments
Job Codes, Titles, and Account Code
Minimum Faculty and GA Salaries
Summer 2022 Appointments
22-23: Permission for Extra Compensation with the University for FACULTY (0.75 FTE & above)
22-23: Permission for Extra Compensation with the University for STAFF (0.75 FTE & above)