Withhold Directory Information
Most information concerning a student's academic record is considered confidential and is not released to anyone without the student's written authorization.
There is, however, some information that the University can release without the student's authorization. This information is called Directory information, and includes: Student’s name, local and permanent addresses, e-mail address, telephone number, college, major, classification, current enrollment status, participation in recognized student activities and sports, dates of attendance, degrees and awards received and dates of receipt, posting of individual student’s grades and interim class evaluations by code number or I.D. number and anticipated date of graduation based on completed hours.
A student may elect to withhold directory information by filling out the Directory Information Hold Form (PDF) and submitting it to the Office of Academic Records, 1000 Asp Avenue, Buchanan Hall room 230. The hold will:
- block the student's name, address and e-mail address from the OU Web site directory;
- prevent the release of attendance, withdrawal or graduation information, even after the student leaves the university (unless the student submits a written authorization to release it);
- and prevent the university from releasing contact information.
For students who withhold directory information, University officials are prohibited from releasing any form of information without a written release from the student. The University requires this release before it will verify employment, enrollment or the status of students who make applications for employment, auto loans, good student discounts, apartment leases, etc.
Without a directory hold, any member of the public, including individuals, organizations and vendors, may obtain student directory information for purposes such as advertising and solicitation.
A student cannot place a hold on a portion of the information. A student can place a directory hold at any time. However, in order for information to be withheld from the printed directory, if a printed directory is produced, the directory hold must be on file by the end of the second week of the fall semester.
If you have any questions concerning this policy or these procedures please contact the Officeof Academic Records, 325-4147, Buchanan Hall 230, 1000 Asp Avenue, Norman OK 73019-4076.