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Research Notices

From the Department of Energy

Pease follow the Coronavirus Hub ( and the resources below for updates from the Department of Energy.

From the National Science Foundation (NSF)

Office of Budget, Finance & Award Management

Coronavirus Information

Dear Colleagues:

NSF has developed a new website for the research community with detailed guidance on the Coronavirus (COVID-19). This includes guidance for awardee organizations, researchers and reviewers of NSF proposals. Please note that this website will be updated as new developments arise.

Jean Feldman
Head, Policy Office
Division of Institution and Award Support
Office of Budget, Finance & Award Management


Office of the Director

NIH LATE APPLICATION POLICY Due to Public Health Emergency for United States for 2019 Novel Coronavirus (COVID-19)

It is likely that the emergency declaration related to novel coronavirus (COVID-19) will adversely affect some NIH applicants' and recipients' ability to submit applications in a timely manner.

When delays occur because the applicant or recipient organization is officially closed or unable to submit grant applications due to the effects of COVID-19, the NIH will consider accepting applications late, on a case-by-case basis, in accordance with the NIH Grants Policy Statement, Section 2.3.9, under the following circumstances:

  • Institutions must submit applications or reports as soon as possible after reopening or resuming operations so that grant applications can be submitted, not to exceed the number of days the institution was officially closed or unable to submit grant applications.
  • Institutions must submit a cover letter with the applications with enough detail about the delay so that NIH staff can make a determination whether circumstances justify accepting the application late.
  • Institutions need not request advance permission to submit late due to this declared emergency.

NIH will be issuing additional guidance related to this public health emergency in the near future.

In addition, the Office of Management and Budget (OMB) has issued a Memorandum for the Heads of Executive Departments and Agencies. You can view the memo, which includes identified agency actions to relieve short term administrative, financial management and audit requirements under theUniform Administrative Requirements, Cost principles and Audit Requirements for Federal Awards, without compromising Federal financial assistance accountability requirements. In accordance with 2 CFR § 200.102, Exceptions, 0MB is allowing Federal agencies to grant class exceptions in instances where the agency has determined that the purpose of the Federal awards is to support the continued research and services necessary to carry out the emergency response related to COVID-19. Further, agencies are reminded of their existing flexibility to issue exceptions on a case-by-case basis in accordance with 2 CFR § 200.102, Exceptions.

As the potential impact of COVID-19 continues to evolve, we understand that you may have some questions related to research funding. Some federal funding agencies and national organizations have begun posting guidance on mitigating the impacts to research. We want to share this information with you, and we will continue to monitor the situation.

The National Science Foundation (NSF) has developed a page of FAQs about the Coronavirus for Proposers and Awardees that addresses questions associated with proposal submission and award management that may arise in relation to COVID-19. The National Institutes of Health (NIH) and other U.S. public health organizations are working diligently to better understand the disease and to develop better diagnostics, treatments, and vaccines. The Centers for Disease Control and Prevention (CDC) also provides interim guidance for administrators of US Institutions of Higher Education in planning, preparing and responding to COVID-19.

The Council on Governmental Relations (COGR) is compiling a repository of guidance links and has posted several institutional and agency responses to COVID-19. COGR has also released FAQs Regarding COVID-19’s Impact on Federal Awards (V.1). These FAQs were created to provide guidance on a variety of issues relating to the administration of federal awards that are arising due to the continually evolving situation around the COVID-19 pandemic. As the situation evolves and additional agency guidance becomes available, the document will be updated accordingly with a date and version number. The University of Oklahoma’s own Coronavirus Updates and FAQs is a significant source of information, from the current status of COVID-19 at OU to travel advisories and international program closures.

If you have any questions regarding this issue, contact Andrea Deaton (


Office of Extramural Research

Important Reminders for Fellowship and Career Development Applicants

Planning to apply for a fellowship or career development award? If so, don’t forget your ORCID iD. Weencourage everybody from graduate students to senior scientists to register for an ORCID account and link it to their eRA Commons personal profile (see this eRA video for a quick step-by-step). But for some grant applicants, it’s an absolute must. ORCID iDs are required for PD/PIs on individual fellowship and career development applications submitted for due dates on or after January 25, 2020. Our eRA systems will check the PD/PI eRA Commons IDs on all submitted fellowship and career development applications. If there isn’t a linked ORCID iD, an error will be generated preventing the application from moving forward to NIH for consideration.

More Information

Established by Executive Order 13556, the Controlled Unclassified Information (CUI) program standardizes the way the Executive branch handles unclassified information that requires safeguarding or dissemination controls pursuant to and consistent with law, regulations, and Government-wide policies.

The Office of the Vice President for Research and Partnerships establishes and oversees the Controlled Unclassified Information (CUI) Program at the University of Oklahoma and is supported by the OU Information Technology Department.

More information and training


Department of Energy Foreign Government Talent Recruitment Programs

The purpose of this directive is to ensure the continued flow of scientific and technical information consistent with the Department of Energy’s (DOE) broad scientific mission, while also ensuring protection of U.S. competitive and national security interests and DOE program objectives; and limiting unauthorized transfers of scientific and technical information. DOE will take appropriate actions to prohibit DOE employees and DOE contractor employees, while employed by DOE or performing work under a contract, from the unauthorized transfer of scientific and technical information to foreign government entities through their participation in foreign government talent recruitment programs of countries designated by DOE as a foreign country of risk.

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Actions for the Protection of Intellectual Property, Controlled Information, Key Personnel and Critical Technologies

The National Defense Authorization Act (NOAA) for FY 2019, Section 1286, pages 443-445, directs the Secretary of Defense to establish an initiative to work with academic institutions who perform defense research and engineering activities:

  1. To support protection of intellectual property, controlled information, key personnel, and information about critical technologies relevant to national security; and
  2. To limit undue influence, including through foreign talent programs, by countries to exploit United States technology within the Department of Defense research, science and technology, and innovation enterprise.

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Requirement for ORCID iDs for Individuals Supported by Research Training, Fellowship, Research Education, and Career Development Awards Beginning in FY 2020

By way of this Notice, NIH, AHRQ, and CDC announce that individuals supported by research training, fellowship, research education, and career development awards will be required to have ORCID iDs (Open Researcher and Contributor Identifiers) beginning in FY 2020. 

In October 2019, the requirement for ORCID identifiers will be incorporated into the appointment process for trainees, scholars, and participants supported by institutional research training, career development, and research education awards that require appointments through the xTrain system. At the time of appointment, the xTrain system will check whether appointees have ORCID iDs and appointments will be not be accepted for agency review unless an ORCID iD is linked to the individual's eRA Commons Personal Profile.  

More Information

For step-by-step instructions for claiming your ORCID, please visit OU Libraries’ Claim Your ORCID webpage.


Dear Colleague Letter: Research Protection

International collaboration is essential to pursuing the frontiers of science, as dramatically demonstrated by the incredible imaging of a black hole event horizon, the ambitious MOSAIC project to study Arctic changes, and the detection of gravitational waves on Earth. Our science and engineering enterprise, however, is put at risk when another government endeavors to benefit from the global research ecosystem without upholding the values of openness, transparency, and reciprocal collaboration. Since 1978, NSF has required senior project personnel on proposals to disclose all sources of support, both foreign and domestic. A renewed effort is now underway to ensure that existing requirements to disclose current and pending support information are known, understood, and followed. To streamline the process for providing these disclosures to NSF, we are proposing use of an electronic format for submission of biographical sketches, including disclosure of all appointments.

More Information


Reference Letters vs. Letters of Support: What’s the Difference?

Reference letters and letters of support provide key information for reviewers and NIH staff, but when is each type of letter used, who writes them, and what should be included? For an overview and guidance, please use the link below:

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Reminder of NIH Policies on Other Support and on Policies related to Financial Conflicts of Interest and Foreign Components

The intent of this notice is to remind the extramural community about the need to report foreign activities through documentation of other support, foreign components, and financial conflict of interest to prevent scientific, budgetary, or commitment overlap. 

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