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Panhellenic Association Formal Recruitment

Formal recruitment is the main process the National Panhellenic Conference sororities at the University of Oklahoma use to recruit new members. Formal recruitment is typically conducted before the start of fall semester and lasts 5 days. 

It is important to recognize that formal recruitment is a mutual selection process. All students will visit every sorority during the first round (Open House), but the remaining rounds are by invitation only. Just as the sororities are narrowing down the number of women attending each round of events, potential members may only accept a certain number of invitations to each round. The Panhellenic Adviser and Recruitment Guides (Rho Gammas) will explain the process in detail throughout the week. Each potential member will be assigned Recruitment Guides who will be available during the entire process to answer questions, provide support, and give valuable insight.

Participation in formal recruitment does not guarantee an invitation to join a sorority, nor does it obligate a student to join. However, approximately 78-83% of the students participating in formal recruitment each year join a sorority at the end of the week! 

The Panhellenic Association at the University of Oklahoma also participates in an informal recruitment process. You can read more about Informal Recruitment, or Continuous Open Bidding (COB) here

COVID-19 and Panhellenic Recruitment

OU Panhellenic is closely monitoring the COVID-19 pandemic. Our team is fully committed to the safety and wellbeing of all our members, potential new members, and all other constituent groups. 

We are not yet able to provide information about the structure of Formal Recruitment 2021. Our Formal Recruitment structure will follow both the guidance of university administrators and the National Panhellenic Conference. 

Formal Recruitment 2021

We are excited that you are interested in joining the Panhellenic community at the University of Oklahoma. The information below should be helpful in preparing you for the 2021 Panhellenic Formal Recruitment process. For questions about Formal Recruitment 2021, feel free to email panhellenic@ou.edu or give us a call at (405) 325-4006.

Give us a follow on Instagram for the latest information about recruitment or other Panhellenic happenings. Be sure to join our Facebook groups to stay on top of everything you will need to know for Formal Recruitment 2021. 

2021 Formal Recruitment Registration

Registration for 2021 recruitment will open on June 1, 2021. 

To participate in formal recruitment, you must be a full-time, undergraduate woman enrolled at the University of Oklahoma and registered with the University of Oklahoma Panhellenic Association.  The fee to participate in recruitment is $100. That fee will rise to $125 on August 1, 2021.  You must pay the registration fee in order to be registered with OU Panhellenic. Please note this fee covers all operating costs of Panhellenic Formal Recruitment. 

Make sure to have a high quality picture to upload when you register to include with your application. Please be very detailed with the information you place in the activity boxes as this will be considered your resume. This information will be relayed to all 11 of our chapters.

Panhellenic Formal Recruitment Tentative 2021 Schedule

Please note dates and times are subject to change.

Formal Recruitment 2021 Schedule
June 1Formal Recruitment registration opens
August 1Last day for a registration refund minus $15 service charge
August 1
Formal Recruitment Priority Deadline before fee increase
August 15Formal Recruitment registration closes at 5:00 PM CST
August 16Evening meetings with Rho Gamma small groups 
August 17 - 18Round I (Open House Round) - 11 parties
August 19Round II (Philanthropy Round) - 8 parties max
August 20Round III  (Sisterhood Round) - 5 parties max 
August 21Round IV (Preference Round) - 2 parties max
August 22Bid Day 
August 23Fall 2021 term begins

*dates and times subject to change

2020 Recruitment Look Book

Use the link below to download a copy of the 2020 Look Book. We no longer print this publication in an effort to keep operating costs down. However, you can save or print the PDF version of the Panhellenic Recruitment Look Book. 

Formal Recruitment Frequently Asked Questions

All sorority women including collegians, alumnae, College Panhellenics, Alumnae Panhellenics, inter/national organizations and the National Panhellenic Conference should actively promote the OVERALL sorority experience and membership opportunities in organizations. This should be done through all forms of communication (e.g., print, digital, in-person) in the spirit of Panhellenic unity and desire to reach out to all women to share the opportunity for sorority membership. College and Alumnae Panhellenic rules should not infringe on the rights of individuals, chapters and/or organizations in the content or forms of communication to promote the sorority experience.

The intention of this guideline was to inform and allow PNMs to be encouraged to participate in Formal Recruitment across all campuses. Additionally, chapters are allowed to ONLY contact women to promote the overall Panhellenic experience before registration. If you have been contacted by a chapter(s), please know that the intention of this communication should be to promote the entire Panhellenic experience, not just one chapter. Whether or not you have been contacted by a chapter member, this communication should not affect your Recruitment experience. We hope that you will have an open mind and a positive attitude going forward into this Recruitment season. 

Financial Transparency

On February 20, 2019 the University of Oklahoma Panhellenic Association voted to adopt a resolution regarding financial transparency during Panhellenic recruitment processes. In a spirit of transparency and accountability, this information will be provided to potential new members and other Panhellenic constituents before, during, and after the University of Oklahoma Formal Recruitment process.

Click the link below to download and view the 2020 - 2021 Panhellenic Financial Transparency Report, outlining all required costs of Panhellenic membership. 

Financial Information

It is important to be as informed as possible regarding the costs associated with obtaining a college education. Understanding the financial obligations associated with sorority membership is just as important.

Each student joining a sorority should be aware of the dues, fees and other expenses that are involved and should consider these when making financial plans to attend college. During Formal Recruitment, a potential member should ask sorority members about financial obligations and payment options. Each sorority sets its own fees and housing costs as well as payment schedules.

Chapters report yearly member fees and expenses. The financial breakdown for Panhellenic membership at the University of Oklahoma for the 2019 - 2020 academic year is below.

 New Member YearMember In HouseMember Out of House
Average $3,702.63$9,963.39$3,172.68
Range$2,506.00 - $4,550.00$7,802.00 - $11,675.00$2,261.00 - $3,580.00

The Panhellenic Association does not require a specific grade point average to participate in formal recruitment.  However, each sorority has a minimum grade requirement to be considered for membership and initiation.  The average grade point for a freshmen to join is around a 3.2. and the average grade requirement for an upper-class student is around a 3.0. These grades are pulled from university records. 

Entering freshmen can expect to be scored on the grades that they were admitted to the university with. Upperclassman can expect to be scored on their overall GPA from the Spring 2020 semester. 

Should your academic records ever be updated with the university records office from what you were admitted with, please notify Panhellenic as well so we can make those changes in our records. You can simply email Panhellenic (panhellenic@ou.edu) with your name, student ID number, and a brief message telling us that your academic records have changed with the university. 

*Please note, when you submit your final transcript to the University of Oklahoma, Panhellenic will not be notified of changes unless you reach out to our team. Should you wish to update your GPA, you must first submit your updated or final transcript to the Office of Admissions and Records in an official, sealed document and then notify Panhellenic of this change. We will work with Admissions and Records to update your GPA.

Some chapters look for a four year commitment; however most of our groups do consider upperclassman in their process. Fewer upperclassmen go through and fewer join chapters. We cannot predict any one person’s recruitment experience.  The best advice is to go through the process with an open mind.  

A legacy can be defined differently by each chapter, but most commonly, a legacy is defined as a potential new member who is the sister, daughter, or granddaughter of an alumnae sorority member. Legacy policies for each organization on our campus can be found here

If you are legacy you are not guaranteed a bid to your legacy's chapter.  It does not hurt or help to be a legacy; it just notifies our chapters that you have a family member that was a part of that specific organization.  Each chapter looks at the individual going through and will make their decision on what is best for their group at that time.  We would encourage you to go through the process with an open mind. 

Should you have questions about letters of recommendation, check out our web page covering this topic!  You can find the link below. 

Learn more about Panhellenic letters of recommendation

It is important to recognize that formal recruitment is a mutual selection process. All students will visit every chapter during the first round (Open House), but the remaining rounds are by invitation only. Just as the chapters are narrowing down the number of women attending each round of events, potential members may only accept a certain number of invitations to each round. If a potential new member maximizes their options on preference round, a bid is guaranteed from one of the chapters.

The registration fee is refundable, however there is a $15 service charge. Refunds must be made by August 1st and sent into the Panhellenic office via email. You can email us at panhellenic@ou.edu.

The Panhellenic Association will verify grade and test information from a potential new member based off of what she was admitted to the University of Oklahoma with (often 7 semesters of a high school GPA). If a potential new member's academic records are updated with the university, please email Panhellenic (panhellenic@ou.edu) with your name, student ID number, and a brief message explaining that your academic records with Panhellenic need to be updated.

*Please note, when you submit your final transcript to the University of Oklahoma, Panhellenic will not be notified of changes unless you reach out to our team. Should you wish to update your GPA, you must first submit your updated or final transcript to the Office of Admissions and Records in an official, sealed document and then notify Panhellenic of this change. We will work with Admissions and Records to update your GPA.

Not this year! Our Formal Recrutiment process is occuring later than previous years - after move in for our campus residents. You will not be required to live in the residence halls for recruitment but are expected to be on campus for all in-person recruitment events, including meetings with your Rho Gamma small groups.

Helpful hints: 

  • Consider bringing a change of shoes. There can be a lot of walking during recruitment from chapter facility to chapter facility and bringing a change of shoes is strongly advised.
  • Plan ahead. Many students find it helpful to bring a bag with them with face towels, personal fans or cosmetic products. 
  • Be sure to bring a water bottle! August in Oklahoma is hot! Make sure you bring a water bottle to stay hydrated between events. 
  • Don’t be afraid to ask for tips. Recruitment guides are great resources for students participating in the recruitment process and can provide helpful hints and tricks for a positive experience. 

Panhellenic Recruitment Contact Information

Use the information below to find who you should contact with specific recruitment questions. However, feel free to email any of us with questions and we will be happy to direct your question to the appropriate team member. 

You can also call (405) 325-4006 during normal business hours for help. 

ContactPositionEmailInquiry
Kylie FrisbyPanhellenic Advisorkylie.frisby@ou.eduGeneral recruitment information, registration/reimbursement issues, accommodations
Mackenzie TullierVP Recruitment Operations
mackenzie.l.tullier@ou.eduGeneral recruitment information, chapter-specific questions, recruitment logistics
Heidi YoungVP Recruitment Programming
heidiyoung257@ou.eduRho Gamma questions, recommendation letter questions
Mandy PopeRecruitment Assistant
amandapope251@ou.eduRegistration issues, transcript questions, changing information on registration
Cassidy SullivanRecruitment Assistant, Head Rho Gamma
cassidy.r.sullivan-1@ou.eduRho Gamma questions, communication with Rho Gammas