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Recommendation Letters

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Letters of Recommendation 

A Recommendation/Reference (also called a RIF) serves as your introduction to a sorority, and gives their members a chance to get to know you prior to the start of primary recruitment. A “recommendation letter” is a generic way of referring to the support documentation a student interested in joining a sorority will have completed on her behalf.

These official forms, which are unique to each individual sorority, are provided by the national organization for their alumnae members to fill out on behalf of potential new members, also called PNMs. Please note that each sorority has its own policy as to whether or not they require a recommendation/reference and that the OU Panhellenic does NOT have access to individual sorority Recommendation Forms.

Only a sorority alumna, or in some cases, a collegiate member of a sorority, can write a recommendation to her sorority. It is also recommended that the alumna use her sorority’s official recommendation form, which can usually be found on sorority’s national website. Please note that additional “Letters of Support,” personal letters written on stationery by alumnae recommending a PNM whom they know personally for membership into the sorority, which are commonplace in Texas, are NOT encouraged or recognized at the University of Oklahoma. Personalized packets are not needed or encouraged at the University of Oklahoma. 

Securing letters of recommendation is ultimately NOT the obligation of the potential new member, so below are a couple of things to keep in mind if you choose to seek out letters of recommendation:

  • If a PNM decides they want to personally seek out alumnae to write a rec on her behalf, they need only secure ONE to TWO recommendations for each of the 11 NPC chapters at OU. More than two per chapter is unnecessary.
  • While there are 26 NPC sororities, when seeking letters of recommendation for recruitment, you ONLY need letters for those 11 National Panhellenic Conference (NPC) sororities participating in formal recruitment at OU. They are: Alpha Chi Omega, Alpha Gamma Delta, Alpha Omicron Pi, Alpha Phi, Chi Omega, Delta Delta Delta, Delta Gamma, Gamma Phi Beta, Kappa Alpha Theta, Kappa Kappa Gamma, and Pi Beta Phi.
  • If you ask a sorority alumna or collegian to write you a recommendation or if an alumna or collegian offers to write you one, it is customary that provide the individual writing the recommendation with a headshot (4x6), an unofficial copy of your academic transcript, a social resume, and a pre-addressed stamped envelope (in case the alumnae member would like to mail your letter to her organization). A thank you letter is also appropriate after the fact.
  • If you cannot find a letter of recommendation for each of the 11 NPC sororities participating in primary recruitment at OU, please do not worry! Recs are like extra credit—it’s great if you can get them, but they are not required. If a chapter really wants to extend membership to someone and they have a policy that requires a PNM have at least one recommendation/reference form in order to be eligible for membership, they will find a recommendation for her. They won’t let her get away just because she didn’t have a recommendation!
  • We recommend that all recommendations be received by the local chapter by August 1 to give our organizations time to process that paperwork prior to the start of recruitment.

Where to Submit Recommendation Letters 

The information below will be helpful in determining how to submit a letter of recommendation. Please note that chapters only need recommendation forms prior to recruitment. All other information including a photo, your resume information, GPA, and activities/honors will be submitted through your recruitment registration form with OU Panhellenic. You should NOT be sending this information directly to chapters on campus, they will receive it from your recruitment registration form. Personalized packets are not needed or encouraged at the University of Oklahoma. 

Statement from the National Panhellenic Conference (NPC)

The responsibility for providing letters of recommendation for potential new members rests with the members of NPC sororities, and recruitment information distributed through College and Alumnae

Panhellenics shall contain nothing that infers that letters of recommendation must be secured by the potential new member.

  • Individual NPC member organizations will clarify this responsibility to their membership
  • NPC area advisor and area coordinators will clarify this responsibility with College and Alumnae Panhellenics
  • Remuneration from the potential new member or her family for any such letter is inappropriate. 

Find more information here.

Alpha Chi Omega accepts letters of recommendation from Alumnae Members.

Recommendations may be submitted electronically via the online form found here. Please send any additional materials or questions to psirecruitmentinformation@gmail.com

Mailing AddressChapter Recruitment Information
Alpha Chi Omega
Attn: VP of Recruitment Information
1115 College Avenue
Norman, OK 73072
https://oualphachi.com/recruitment/

Alpha Chi Omega Legacy Policy

A legacy to Alpha Chi Omega is a sister, daughter, granddaughter, or great-granddaughter of a member including step relations, blended families, etc. 

Alpha Gamma Delta accepts Letters of Recommendation from Collegiate Members and Alumnae Members.

Recommendations can be submitted electronically to: oualphagamrecruitment@gmail.com. Click here for more information and instructions.  

Mailing AddressChapter Recruitment Information
Alpha Gamma Delta
Attn: Director of Membership
930 Chautauqua Avenue
Norman, OK 73069
http://ou.alphagammadelta.org/recommendations

Alpha Gamma Delta Legacy Policy

Alpha Gamma Delta considers daughters, sisters and granddaughters of members, including "step" relations, as a legacy.

Alpha Omicron Pi accepts Letters of Recommendation from Alumnae Members electronically here: https://www.alphaomicronpi.org/for-members/recommend-a-sister/

If you are having difficulty securing a letter of recommendation and need assistance, please contact: aoiimif@alphaomicronpi.org

Mailing AddressChapter Recruitment Information
Alpha Omicron Pi
1411 Elm Avenue
Norman, OK 73072
https://ou.alphaomicronpi.org/recruitment

Alpha Omicron Pi Legacy Policy

Alpha Omicron Pi legacies include the sisters, daughters, granddaughters; step-sisters, step-daughters, or step-granddaughters; and adopted sisters, daughters, or granddaughters of our initiated members in good standing with Alpha Omicron Pi.

Alpha Phi encourages all alumnae to submit email recommendations to ouaphirecruitment@gmail.com.

Our recommendation form can be completed online at alphaphi.org or if you prefer, you can download a hard copy and mail to our chapter house at: 1401 College Avenue Norman, OK 73072 (Attn: Brooke Borden)

For any chapter specific questions email: ouaphirecruitment@gmail.com or visit the chapter website.

Mailing AddressChapter Recruitment Information
Alpha Phi
Attn: Brooke Borden
1401 College Avenue
Norman, OK 73072
http://oklahomaalphaphi.org/recruitment-2020-1

Alpha Phi Legacy Policy

Alpha Phi legacies include mothers, stepmothers, grandmothers, great-grandmothers, stepsisters or sisters.

Chi Omega prefers and encourages all alumnae to submit online recommendations (RIFs). To submit an online recommendation click here

RIFs can also be submitted in writing and mailed to the chapter house at: 820 Chautauqua Avenue, Norman OK 73069.

For any other chapter specific recruitment questions email oklahomachiorecruitment@gmail.com.

Mailing AddressChapter Recruitment Information
Chi Omega
820 Chautauqua Avenue
Norman, OK 73069
https://ou.chiomega.com/recruitment

Chi Omega Legacy Policy

Chi Omega defines a legacy as a sister or a daughter of a Chi Omega in good standing. Granddaughters, cousins, and nieces of Chi Omegas have close ties but are not Chi Omega legacies. Someone whose sister and mother are both Chi Omegas may be referred to as a double legacy.

Recommendation letters can be submitted through mail, the Tri Delta national website, or via email to the collegiate chapter. Alumnae and Collegiate Members in good standing can write a reference.

You can find more information here.

Mailing AddressChapter Recruitment Information
Delta Delta Delta
Attn: Emily Johnon, Director of Member Selection
1611 College Avenue
Norman, OK 73072
http://ou.tridelta.org/recommendations

Delta Delta Delta Legacy Policy

Tri Delta defines a legacy as a daughter, step-daughter, sister or step-sister of a Tri Delta member.

Delta Gamma accepts Letters of Recommendation from Collegiate Members and Alumnae Members. Members can find the recommendation form here: https://www.deltagamma.org/recommendation-form.

Forms can be submitted via mail or email to oudgsponsorship@gmail.com

Mailing AddressChapter Recruitment Information
Delta Gamma
744 Elm Avenue
Norman, OK 73069
https://oudeltagamma.com/recruitment/

Delta Gamma Legacy Policy

A legacy is a great-granddaughter, granddaughter, daughter, sister or the same step-relation of a Delta Gamma member.

Gamma Phi Beta accepts Letters of Recommendation from Collegiate Members and Alumnae Members.

Gamma Phi Beta has created an online reference system that allows you to send all reference information directly to the chapter. Please go online to https://www.gammaphibeta.org/recommendamember and login to fill out the reference.

Mailing AddressChapter Recruitment Information
Gamma Phi Beta 
1105 College Avenue
Norman, OK 73072
http://gammaphibeta-ou.org/

Gamma Phi Beta Legacy Policy

A legacy is a sister, daughter, granddaughter or great-granddaughter of a Gamma Phi Beta. For the purpose of definition, stepdaughters, stepsisters, step-granddaughters and step-great-granddaughters may be considered legacies, if desired by the Gamma Phi Beta relative. 

Kappa Alpha Theta accepts Letters of Recommendation from Collegiate Members and Alumnae Members in good standing. Reference paperwork can be found here.

If you are having difficulty securing a letter of recommendation and need assistance, please contact: references@kappaalphatheta.org

Mailing AddressChapter Recruitment Information
Kappa Alpha Theta
Attn: Chief Recruitment Officer
845 Chautauqua Avenue
Norman, OK 73069
http://www.outheta.com/recruitment

Kappa Alpha Theta Legacy Policy

A Theta legacy is defined as a daughter, granddaughter, great-granddaughter, or sister of a Kappa Alpha Theta member. Stepdaughters, step-granddaughters, step-great-granddaughters, and stepsisters are considered legacies if their family considers them as such and if the family asks that they be considered as such on the Reference Form and Legacy Introduction.

Only members of Kappa Kappa Gamma may submit a reference. Undergraduate members can submit references for PNMs at any institution but their own. To submit a reference visit www.kappa.org/references and log in.

The online system submits references directly to the Membership Chairman and even includes legacy notification. 

Mailing AddressChapter Recruitment Information
Kappa Kappa Gamma
Attn: Recruitment Chair
700 College Avenue
Norman, OK 73069
http://ou.kappa.org/references-and-legacies

Kappa Kappa Gamma Legacy Policy

A legacy is the sister, half sister, stepsister, daughter, stepdaughter, granddaughter, or great-granddaughter of an initiated Kappa.

Pi Beta Phi accepts Letters of Recommendation from Alumnae Members. Please visit www.pibetaphi.org/recruitment to find the Recruitment Information Form, the Legacy Introduction Form and Pi Beta Phi's national legacy policy.

If you are having difficulty securing a letter of recommendation and need assistance, please contact: recruitment@pibetaphi.org

Mailing AddressChapter Recruitment Information
Pi Beta Phi
1701 Elm Avenue
Norman, OK 73072
https://ou.pibetaphi.org/Recruitments-Information.html

Pi Beta Phi Legacy Policy

Per Pi Phi’s Constitution and Statutes, a daughter, sister, or granddaughter of a current, initiated member shall be considered a legacy of the Fraternity. Chapters may add in their own bylaws to include step relationships and great granddaughters as legacies.

Recommendation Letter Frequently Asked Questions

Potential members are not required to secure recommendations in order to receive a bid. Ultimately, it is the responsibility of the sorority to obtain a letter of recommendation if one is needed for membership. While letters of recommendation are not required to participate in recruitment; PNMs can reach out to sorority alumnae or an Alumnae Panhellenic for assistance.

While we do recommend having one recommendation letter per chapter if possible, many students participate in recruitment at OU without any recommendation letters and join chapters.

If you are looking for an alumna to write you a recommendation, think about family members, teachers, friends, coworkers, members of your religious/spiritual affiliation, etc.

Professional service and civic groups like the Junior League and Rotary are also good places to look. If you start asking around, you will likely be surprised at how many people you know that were Greek while in college.

If you do not know an alumna of a certain chapter it is inappropriate for you to ask someone that you do not know to write a recommendation form for you.   

Panhellenic at OU does not have a specific deadline for recommendation letters. We do suggest having letters submitted to our chapters by August 1 to help our chapters have time to process that paperwork prior to the start of formal recruitment. 

Additional “letters of support," are personal handwritten letters on stationery from a sorority alumna, who has a personal relationship with a PNM, recommending her for membership."Letters of Support" differ from Recommendations/References in that they are NOT on the official sorority recruitment information form and are often sent to the chapter either alone or as supplement to the recruitment information form.

While commonplace in other states like Texas, "Letters of Support" are neither encouraged nor recognized at The University of Oklahoma. We urge you to consider respecting the time of others in writing these “letters of support.” They are not needed for formal recruitment at OU. 

An alumna may find a copy of her sorority’s Recommendation/Reference Form in her sorority's national magazine or on the national website under the Member’s Only section. She may also obtain a copy by calling her sorority's national headquarters if she does not have access to a copy of the national magazine or has misplaced her login information for the website.

Keep in mind, the alumna writing the letter of recommendation does not need to be a graduate of OU, she only needs to be an alumna member in good standing of the sorority she is writing the recommendation.

Please note that it is NOT the responsibility of the Potential New Member (PNM) to obtain a copy of the Recommendation/Reference Form for the alumna. Also, please be advised that neither OU Fraternity and Sorority Programs and Services nor the Oklahoma Panhellenic Association have access to individual sorority recommendation forms and as such cannot obtain them for Potential New Members.

No! You’ll need to be sure to register for formal recruitment on the OU Panhellenic website. 

Additionally, registering with an area Alumnae Panhellenic does NOT register you for recruitment at the University of Oklahoma.

OU Panhellenic recommends submitting one recommendation letter per organization. Submitting more than one recommendation letter per organization does not send a more positive message to the chapter. Recommendation letters serve the purpose of introducing a PNM to the chapter. It is like waving hello in the hallway at school. Just like you would only wave at an acquaintance once in the hallway, you only need to be introduced to the chapter once via recommendation letter.

Further, many of the chapters will throw out additional letters received after one. Do not waste your time or energy collecting more than one per organization even if someone else recommends this to you. 

Personalized packets are NOT needed or encouraged at the University of Oklahoma. When PNMs submit information in this way, it causes extra work for our chapters. When you register for recruitment, you will submit all of your resume and personal information. That information is then forwarded over to our Panhellenic chapters.

We realize that alumnae might send in your resume with her recommendation for you – that is ok! But, you do not need to send additional copies of anything to the chapters directly. Glitter, confetti, or any other embellishments are NOT needed or encouraged. It is not memorable in a good way when it causes extra work, stress, or clean up for our chapters. With the large volume of recruitment participants, sending in packets is often overwhelming for our chapters. 

Is there a question you have that we might have missed? Reach out to panhellenic@ou.edu and we can help answer your question!